Mortgage Administration Manager

Aplin; Calgary; On-site; CAD 90,000 - 130,000; Full time

Job summary

Aplin is seeking an experienced Mortgage Administration Manager in Calgary, Alberta. You will lead a seasoned team, drive operational efficiency, and ensure accuracy and compliance across mortgage administration functions.

You will guide digital transformation initiatives, streamline workflows, and collaborate with senior leadership to support business growth. The ideal candidate brings 3+ years of people leadership in financial services, strong emotional intelligence, and a proven ability to

Qualifications

• Minimum 3 years of people leadership experience in operations or financial services.
• Experience guiding teams through change, process improvements, or digital transformation.
• High emotional intelligence with empathy, accountability, and difficult conversations.
• Proven ability to build high-performing teams and develop employees.
• Strong communication, problem-solving, and stakeholder management skills.
• Experience with software implementations, automation, or workflow improvements a strong asset.
• Mortgage administration, banking, or lending experience preferred but not required.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Lead, coach, and develop an experienced mortgage administration team.
• Oversee daily operations ensuring efficiency, accuracy, compliance & service.
• Foster culture of trust, accountability, collaboration and independent decisions.
• Guide employees through digital transformation, automation, and changes.
• Identify opportunities to streamline workflows and increase efficiency.
• Collaborate with senior leadership and cross-functional teams to support growth.
• Manage department priorities, workload, performance, and development.
• Support implementation and adoption of new technologies & processes.

Skills

People leadership

Change management

Team development

Stakeholder management

Communication skills

Tools

MS Office

SharePoint

Job description

Our client, a well-established and growing organization in the mortgage and financial services industry, is seeking an experienced Mortgage Administration Manager to lead a knowledgeable team.

Reporting to the Chief Operating Officer, this role is ideal for a strong people leader with experience driving change, developing teams, and improving operational efficiency.

While mortgage or financial services experience is an asset, the priority is finding an exceptional leader who can build trust and empower employees.

Key Responsibilities

• Lead, coach, and develop an experienced team of mortgage administration professionals.
• Oversee daily operations, ensuring efficiency, accuracy, compliance, and exceptional service delivery.
• Build a culture of trust, accountability, collaboration, and independent decision-making.
• Guide employees through digital transformation, automation, and operational changes.
• Identify opportunities to streamline workflows, improve processes, and increase efficiency.
• Collaborate with senior leadership and cross-functional teams to support business growth.
• Manage departmental priorities, workload, performance, and employee development.
• Support the successful implementation and adoption of new technologies and processes.

Qualifications & Experience

• Minimum 3 years of people leadership experience, ideally within operations, financial services, or a related environment.
• Proven experience leading teams through organizational change, process improvements, or digital transformation.
• Strong emotional intelligence with the ability to balance empathy, accountability, and difficult conversations.
• Demonstrated success building high-performing teams, developing employees, and fostering trust.
• Excellent communication, problem-solving, organizational, and stakeholder management skills.
• Experience with software implementations, automation, or workflow improvements is a strong asset.
• Mortgage administration, banking, or lending experience is preferred but not required.
• Strong technical aptitude and proficiency with Microsoft Office and SharePoint.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.