Montreal HR & Office Administrator | Payroll & Events

Planisware; Montreal; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Paid holidays

Parental leave

Disability insurance

Annual trip

RRSP plan

Health, dental & vision insurance

Job summary

Planisware seeks an experienced HR & Office Administrator to support the employee lifecycle, payroll coordination, and day-to-day office operations in our Montreal office. The role combines core HR administration with hands-on office management to maintain a welcoming, efficient workplace.

The role is based in Montreal with a four-day in-office hybrid schedule (Mon-Thu) and remote flexibility on Friday. Quebec employment standards knowledge and bilingual (French/English) communication are

Qualifications

• 2–4 years of experience in office administration, HR administration, or operations support.
• Experience supporting payroll processes, ideally within a Quebec-based organization.
• Experience with Quebec HR practices and employment standards.
• Strong organizational and time management skills with attention to detail.
• Comfortable balancing administrative, people-facing, and hands-on office tasks.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office and HR/payroll systems.
• Bilingual (French and English) required.

Responsibilities

• Support the employee lifecycle, including onboarding, offboarding, and employee record management.
• Maintain HR data, personnel files, and HR systems with accuracy and discretion.
• Respond to employee inquiries related to HR processes, policies, benefits, and payroll.
• Assist with benefits administration, enrollments, updates, and coordination with providers.
• Support performance review cycles, training coordination, and internal HR reporting.
• Ensure HR administrative practices align with company policy and Quebec employment standards.
• Coordinate payroll processing with internal and external payroll providers.
• Maintain accurate employee data impacting payroll (new hires, terminations, job changes, leaves).
• Track vacation balances, statutory holidays, sick leave, and other absences.
• Assist in resolving payroll discrepancies and employee questions.
• Support year-end payroll activities, including T4 and Relevé 1 preparation and verification.
• Oversee day-to-day office operations to ensure a clean, organized, and professional work environment.
• Coordinate office cleaning schedules and assist with light office tidying as needed (kitchens, meeting rooms, common areas).
• Ensure common spaces are organized, stocked, and ready for daily use (coffee, snacks, office supplies).
• Manage relationships with office vendors and building management (cleaning services, maintenance, deliveries).
• Order, organize, and maintain inventory of office supplies and equipment.
• Support health and safety initiatives and ensure office practices meet basic workplace standards.
• Plan, organize, and support internal events such as team meetings, onboarding sessions, happy hours, and employee celebrations.
• Coordinate logistics for social events, including catering, supplies, space setup, and post-event cleanup.
• Support company-wide initiatives that promote engagement, culture, and collaboration.
• Assist with internal communications related to office updates, events, and HR announcements.

Skills

Bilingual (French & English)

Payroll support

Strong organizational skills

Tools

Microsoft Office

HR/payroll systems

Job description

Planisware seeks an experienced HR & Office Administrator to support the employee lifecycle, payroll coordination, and day-to-day office operations in our Montreal office. The role combines core HR administration with hands-on office management to maintain a welcoming, efficient workplace.

The role is based in Montreal with a four-day in-office hybrid schedule (Mon-Thu) and remote flexibility on Friday. Quebec employment standards knowledge and bilingual (French/English) communication are