Ministry Assistant

Clachurch; City of Langley; On-site; CAD 25,000 - 33,000; Part time

Job summary

Christian Life Assembly is seeking a part‑time Ministry Assistant to provide organized administrative and ministry support to the Assistant Pastor. The role focuses on discipleship, Life Groups, ministry events, and HER Church initiatives, requiring teamwork, discretion, and a service‑minded attitude.

The ideal candidate will be detail oriented, proficiency with administrative systems, and capable of managing registrations, scheduling, and communications in a busy church environment.

Qualifications

• Completion of Grade 12 and clerical/business training.
• 2–3 years of related administrative or clerical experience.
• Previous ministry training is an asset.

Responsibilities

• Provide administrative support to the Assistant Pastor, including scheduling meetings, organizing events, and coordinating ministry initiatives.
• Manage registrations, attendance records, evaluations, and ministry databases.
• Prepare, order, and maintain ministry resources, supplies, and materials.
• Assist with volunteer scheduling and ministry coordination.
• Coordinate room bookings, facility requests, hospitality, technology, and event logistics.

Skills

Organizational skills

Communication

Attention to detail

Computer proficiency

Basic accounting

Interpersonal skills

Discretion & confidentiality

Teamwork

Independent work

Education

Grade 12 diploma

Clerical or business training

Ministry experience a plus

Tools

Planning Center Online (PCO)

Microsoft Office

Job description

Christian Life Assembly is seeking an organized, detail-oriented, and ministry-minded individual to join our team as a part‑time Ministry Assistant. This position provides administrative and ministry support to the Assistant Pastor, with a focus on discipleship, Life Groups, ministry events, and HER Church initiatives. The ideal candidate is passionate about serving others, enjoys working collaboratively, and thrives in a dynamic church environment.

Key Responsibilities

Administration & Ministry Support (14 Hours/Week)

• Provide administrative support to the Assistant Pastor, including scheduling meetings, organizing events, and coordinating ministry initiatives.
• Manage registrations, attendance records, evaluations, and ministry databases.
• Prepare, order, and maintain ministry resources, supplies, and materials.
• Assist with volunteer scheduling and ministry coordination.
• Coordinate room bookings, facility requests, hospitality, technology, and event logistics.
• Respond to ministry inquiries and communicate with staff, volunteers, and participants.
• Process payments, deposits, receipts, and other ministry-related financial administration.

Life Groups

• Support the onboarding, training, and ongoing administration of Life Group leaders.
• Respond to inquiries and help connect individuals with appropriate Life Groups.
• Assist with communication, scheduling, and planning for Life Group leadership gatherings and events.
• Maintain Life Group records and information in Planning Center Online (PCO).
• Assist with planning, coordinating, and executing discipleship classes, programs, and church-wide events.
• Manage registrations, volunteer scheduling, attendance tracking, and event communications.
• Coordinate event resources, classroom setup, hospitality, and evaluations.
• Support volunteer recruitment, training, scheduling, and appreciation initiatives.

HER Church (7 Hours/Week)

• Provide administrative support for HER Church ministries, gatherings, and events.
• Assist with ministry planning, calendars, and guest speaker coordination.
• Manage event registrations, volunteer scheduling, and logistics.
• Communicate with attendees, ministry leaders, and volunteers.
• Support special events, training opportunities, and volunteer appreciation initiatives.

Skills & Qualifications

The successful candidate will demonstrate:

• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and the ability to manage multiple priorities.
• Proficiency with computers and administrative systems.
• Basic accounting and financial administration skills.
• Strong interpersonal skills with a welcoming and service-oriented approach.
• Discretion, empathy, diplomacy, and the ability to maintain confidentiality.
• Flexibility, problem‑solving abilities, and the capacity to work effectively in a busy ministry environment.
• Ability to work independently and collaboratively with staff and volunteers.

Education & Experience

• Completion of Grade 12, supplemented by computer, clerical, or business‑related training.
• Minimum of 2–3 years of related administrative or clerical experience, or an equivalent combination of education and experience.
• Previous ministry training is considered an asset.

Spiritual & Ministry Alignment

As a member of the CLA team, the Ministry Assistant is expected to demonstrate an authentic and growing Christian faith and a commitment to CLA's mission:

"Joining God in transforming our lives, neighbourhoods, nation and world."

The successful candidate will actively support CLA's four core strategies:

• Gather: Regularly participate in CLA's Sunday services.
• Grow: Develop meaningful relationships with God and fellow believers.
• Serve: Use personal gifts and abilities to serve others.
• Go: Share faith through love and good deeds in our communities and beyond.

We are looking for someone who values teamwork, demonstrates a servant‑hearted attitude, and is passionate about helping people grow in their faith and connection to the church.

Position Type: Part‑Time – 21 hours per week

This job description is not an exclusive or exhaustive list of all job functions. An employee in this position may be asked to perform additional duties from time to time.