Membership Services Clerk (full-time regular) – Deadline to apply October 15, 2026

Moveuptogether; Burnaby; On-site; CAD 61,000 - 76,000; Full time

Job summary

MoveUP is seeking a Membership Services Clerk to support the administration of member accounts, fee reconciliation, and AR processing. This full-time regular role runs 8:30am–4:30pm, Monday to Friday, and involves working with Sage300 and member portals.

Responsibilities include processing dues, deposits, report generation, and liaising with auditors, while providing clear guidance to members and employers. Excellent data-entry and communication skills are essential.

Qualifications

• Strong attention to detail and accuracy in financial tasks.
• Excellent communication skills with members and employers.
• Proficient data entry and reconciliation abilities.

Responsibilities

• Reconciliation and collection of missing membership dues and follow up with members.
• Day-to-day processing of accounts receivable transactions.
• Preparation and posting of weekly deposits from employers and cash payers in Sage300.
• Preparing, posting, and reconciliation of dues batches in database.
• Updating the monthly per capita and ability to meet the strict deadline for month end financials.
• Preparation of accounts receivable membership collection letters on a weekly basis.
• Ability to create adhoc reports using Excel with information from the database for Table Officers and Union Representatives.
• Liaison with external auditors on year-end audit and assist with documents, as needed.
• Provide directions and instructions to members regarding the member portal.
• Answer incoming calls from employers and members.
• Continuous review of the database for accuracy and completeness.
• Ability to trouble shoot and work with the employer on dues report file issues.

Skills

Customer service

Attention to detail

Data entry

Communication

Tools

Sage300

Job description

MoveUP Job Posting: Membership Services Clerk – Full Time Regular

October 8, 2026

To: All MoveUP Job Stewards, Executive Councillors and Distributors - Please Post and Distribute

APPLICATIONS ARE HEREWITH INVITED FOR:

POSITION: Membership Services Clerk – Full Time Regular
SALARY: $3,020.73 bi-weekly
HOURS OF WORK: 8:30am to 4:30pm, Monday to Friday

PRIMARY DUTIES AND RESPONSIBILITIES/CRITIAL TASKS:

The following are key operational duties, but are not limited to these functions:

• Reconciliation and collection of missing membership dues and follow up with members.
• Day-to-day processing of accounts receivable transactions.
• Preparation and posting of weekly deposits from employers and cash payers in Sage300.
• Preparing, posting, and reconciliation of dues batches in database.
• Updating the monthly per capita and ability to meet the strict deadline for month end financials.
• Preparation of accounts receivable membership collection letters on a weekly basis.
• Ability to create adhoc reports using Excel with information from the database for Table Officers and Union Representatives.
• Liaison with external auditors on year-end audit and assist with documents, as needed.
• Provide directions and instructions to members regarding the member portal.
• Answer incoming calls from employers and members.
• Continuous review of the database for accuracy and completeness.
• Ability to trouble shoot and work with the employer on dues report file issues.Unknown