Administrative Assistant (full-time temporary) – Deadline to apply October 26

Moveuptogether; Burnaby; On-site; CAD 122,000 - 153,000; Full time

Benefits offered by this job

Excellent benefits

Competitive salary

Job summary

MoveUP is seeking an Administrative Assistant for a full-time, temporary 6-month role in Burnaby, BC. Salary is $3,020.73 bi-weekly; hours are 8:30am–4:30pm, Monday to Friday. On-site work required during probation with competitive salary and benefits.

The position supports Union Representatives, maintains files, coordinates meetings, and handles general office tasks. Proactive, detail-oriented candidates with 60 wpm typing and MS Office skills are preferred.

Qualifications

• 2–4 years of administrative/reception experience.
• Strong time management and organizational skills.
• Ability to multi-task with attention to detail.
• Excellent oral and written communication.
• Proactive, self-starting, team player.
• Accurate keyboarding at 60 wpm.
• Proficient with Word and Excel; data entry.
• Experience with UnionWare or Laserfiche is a plus.

Responsibilities

• Set up and maintain bargaining unit files.
• Arrange meetings and travel for Union representatives.
• Prepare correspondence, reports and forms.
• Operate Word processing and data entry programs.
• Perform receptionist and switchboard duties.
• Answer calls and direct inquiries.
• Input and maintain data systems.
• Other duties as required.

Skills

Admin experience

Microsoft Word

Excel

Data entry

Tools

UnionWare

Laserfiche

Job description

MoveUP Job Posting: Administrative Assistant – Full Time, Temporary (6 months)

October 19, 2026

POSITION: Administrative Assistant – Full Time, Temporary – (6 months)
SALARY: $3,020.73 bi-weekly
HOURS OF WORK: 8:30am to 4:30pm, Monday to Friday

All salary, benefits, and other additional compensation premiums are in accordance with the MoveUP/USW2009 collective agreement.

PRIMARY DUTIES AND RESPONSIBILITIES/CRITICAL TASKS:

The following are key operational duties, but are not limited to these administrative functions:

• Assist Union Representatives by setting up and maintaining bargaining unit files; compiling grievance information; updating membership information; maintaining contact lists.
• Contact Union Job Stewards and Executive Councilors and make arrangements for meetings and travel arrangements.
• Compose, prepare, format, and type correspondence, reports, forms and other documentation.
• Operate a PC and a full range of application software programs to a fully skilled level.
• Perform receptionist and switchboard duties as required.
• Answer and direct incoming telephone calls and operating related telephone equipment.
• Perform general office duties as required.
• Input and maintenance of data and data related systems.
• Other duties as required.

QUALIFICATIONS:

• 2-4 years of previous administration/reception experience working in a fast-paced environment
• Good time management, scheduling and organizational skills.
• Be able to multi-task with a strong attention to detail
• Excellent oral and written communication skills
• Excellent interpersonal communication skills that is clearly evident both in person and over the phone
• Be able to speak using clear, professional language and answer the telephone using appropriate telephone etiquette
• Have demonstrated ability to be proactive and self-starting and work in a team-based environment
• Accurate keyboarding skills of 60 wpm
• Proficiency in Microsoft Word, Excel, and data entry
• Experience in use of general office equipment
• Experience with UnionWare and Laserfiche an asset
• Ability to take direction and work under pressure
• Be able to sit for an extended period of time
• Demonstrated interest and/or participation in trade union activities essential

To allow for successful organizational integration, training and onboarding, and proper in-office coverage, this position requires the successful candidate to be able to work on-site in our office located in Burnaby, BC for five days a week, Monday to Friday, during the probation period. This requirement may be extended based on operational requirements.

This is an opportunity to work with highly motivated colleagues in a creative and vibrant office environment. We offer a competitive salary, and excellent benefits.

We thank all applicants for their interest. Due to the large volume of applications we receive, only those shortlisted will be contacted for an interview.

We value workforce diversity and encourage applications from all qualified individuals.

Ram Atwal

Director, Human Resources and Organizational Development

MoveUP represents over 14,000 union members at public and private sector companies in both provincially and federally regulated workplaces. Our members are primarily located in British Columbia.

MoveUP is Local 378 of the Canadian Office and Professional Employees Union (COPE SEPB), which represents over 35,000 members across Canada. We are affiliated with the BC Federation of Labour, the Canadian Labour Congress, and labour councils. We are also affiliated with UNI Global Union and Public Services International through our national union, COPE SEPB. For more information about MoveUP, visit MoveUPTogether.ca. For more information about our national union, visit copesepb.ca.

Vision

MoveUP creates a future where all workers have a powerful voice, dignity in their work and thrive in a just society.

Mission

Our mission is to improve the quality of life for our members, their families and communities, and to educate, inspire and empower workers.

Values

As a democratic, progressive union, we provide a supportive and respectful workplace that enables the best performance of each staff member so that together we can:

• Be a union where our members feel heard and are proud to be members
• Activate our members and promote solidarity
• Protect workers and get the best results for them
• Remove barriers to inclusivity and fight for a more just society

File Number: 26-MOVEUP-COMM-BLTN-FTT Admin Assistant 6 Months Oct 19