Medical Secretary - Ophthalmology (Float)

St. Michael's Hospital; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

St. Michael's Hospital seeks a Medical Secretary for the Ophthalmology department to provide essential clinical and administrative support. The role involves managing physician schedules, patient interactions, and administrative tasks with a focus on healthcare efficiency. Candidates should have relevant certifications and be detail-oriented, with a commitment to patient care.

Qualifications

• Graduate of a recognized Medical Administration Program or Business Administration Degree required.
• Medical Terminology Certificate required.
• Relevant healthcare experience in the field of Ophthalmology preferred.

Responsibilities

• Schedule patient and physician appointments efficiently.
• Prepare and distribute surgical documents and manage patient files.
• Handle OHIP billing procedures accurately.

Skills

Interpersonal skills

Communication skills

Customer service skills

Organizational skills

Education

Diploma in Medical Administration

Medical Terminology Certificate

Business Administration Degree

Tools

Word processing software

Spreadsheet applications

Graphic and desktop publishing software

Job description

Medical Secretary - Ophthalmology (Float)

Join to apply for the Medical Secretary - Ophthalmology (Float) role at St. Michael's Hospital

Medical Secretary - Ophthalmology (Float)

9 hours ago Be among the first 25 applicants

Join to apply for the Medical Secretary - Ophthalmology (Float) role at St. Michael's Hospital

The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.

Duties & Responsibilities

Reporting directly to the Ophthalmologist for day to day practices and the Clinical Leader Manager for administrative/programmatic duties, the ideal candidate will be able to independently and collaboratively manage a physician practice within St. Michael's Hospital. As a highly organized, self-motivated, results-oriented individual, you will be accountable for:

Some combination of the following based on the priorities of the practice:

• Scheduling patient and physician appointments
• Answering, screening, and transferring phone calls
• Registering patient visits
• Preparing and distributing surgical documents as appropriate
• Setting up the lanes for the physician to help with patient flow.
• Help problem solve with physician any patient testing required.
• Maintaining patient confidentiality
• Creating and maintaining an efficient filing system for active, pending, and processed referrals
• Maintaining an updated database of appointments, diagnoses, and disposition decisions
• Creation and maintenance of patient files
• Attending meetings: taking and typing of meeting minutes
• Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
• Accurate handling and preparation of OHIP billing procedures
• Overseeing of accounts receivable and payable functions for physicians
• Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
• Booking travel and hotel arrangements, meeting rooms, and catering as required
• Accurate transcription for correspondence for physician's office could include dicta typing
• Other duties as assigned
  
  

Qualifications

• Graduate of a recognized Medical Administration Program, or Business Administration Degree
• Successful completion of a Medical Terminology Certificate required
• Relevant healthcare experience in the field of Ophthalmology preferred
• Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
• OHIP billing experience an asset
• Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
• Professional and consistent customer service skills
  
  

Flexible Hours. Early start time and late finish. This position may involve travel.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at St. Michael's Hospital by 2x

Get notified about new Medical Secretary jobs in Toronto, Ontario, Canada.

Medical Secretary - Heart Function Clinic - Regular part-time 2025-13688 (2025-13688)

Receptionist Clerk - Outpatient Department/Central Intake & Rapid Access Clinic - Casual 2025-13540 (2025-13540)

Medical Secretary - Acute Ambulatory Care Unit

Medical Secretary - Acute Ambulatory Care Unit

Medical Secretary , Virtual Behavioural Medicine

Patient Administrative Associate - D2 General Medicine/Nephrology - Regular Full-time 2025-13601 (2025-13601)

Patient Admin Associate - Trauma Recovery Clinic - Casual 2025-11710 (2025-11710)

Intermediate Clerk - Family Health Team Clinic - Casual 2025-12213 (2025-12213)

Richmond Hill, Ontario, Canada 1 month ago

Medical Secretary - Peri-Anesthesia Unit

Administrative Assistant - Drug Allery Clinic - Regular Full-time 2025-13693 (2025-13693)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.