Medical Secretary, Medical Affairs

London Ontario Canada Public Library; London; On-site; Full time

Job summary

An established industry player is seeking a dynamic Medical Secretary to join their Department of Surgery. This full-time position offers a chance to support a high-paced surgical clinical practice while engaging in academic duties. The ideal candidate will be responsible for scheduling patients, organizing clinical activities, and serving as the first point of contact for patients and referring physicians. With a focus on collaboration and a commitment to a safety culture in healthcare, this role provides an excellent opportunity for those looking to make a meaningful impact in a healthcare setting. If you are detail-oriented and possess strong communication skills, this role is perfect for you.

Qualifications

• Graduate of a recognized Medical Secretary Diploma required.
• Strong organizational and communication skills essential for success.

Responsibilities

• Support a high-paced surgical clinical practice and academic duties.
• Manage patient scheduling and maintain a busy clinical office.

Skills

Medical Terminology

Communication Skills

Organizational Skills

Problem-Solving Skills

Customer Service Orientation

Education

Medical Secretary Diploma

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SurgiNet

IBIS Billing Software

Google Calendar

Job description

1 week ago Be among the first 25 applicants

Medical Affairs

St. Joseph's Hospital - London, ON

Full Time

Salary Range: $28.26 - $33.23 /hour

An excellent opportunity exists for a dynamic and collaborative Medical Secretary within the Department of Surgery, Division of Orthopedics. The successful candidate will support a high-paced, surgical clinical practice and academic duties. Duties may include but are not limited to, all aspects of scheduling patients, the organization and maintenance of a busy clinical office and activity, being the first point of contact when patients and referring physicians contact the office, tracking and arranging patient referrals, follow-up with patients, fellows, residents etc., provide liaison with various internal and external stakeholders, organizing meetings and outlook calendar.

Essential Qualifications

• Graduate of a recognized Medical Secretary Diploma
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
• Previous experience in an administrative role in a medical office setting an asset
• Understanding of medical terminology
• Demonstrated Intermediate level computer skills particularly with Word, Excel, PowerPoint, Excellent typing skills (50 WPM), Microsoft 365, Outlook, Google calendar High level of initiative and self-direction required with proven problem-solving abilities
• Excellent organizational skills to establish and balance competing priorities in a challenging and diverse work environment
• Superior communication and interpersonal skills with a strong customer focus as well as a positive and professional attitude toward assisting internal or external customers
• Excellent written and oral communication skills and a pleasant telephone manner
• Detail oriented and demonstrated accuracy with the work involved
• Ability to work independently and within a team

Preferred Qualifications

• Experience working in a Medical Secretary role providing direct support to a Physician with a surgical office
• Experience in booking ORs/working knowledge of SurgiNet
• Experience with IBIS billing software
• Experience with Outlook an asset
• Ensures physician productivity by maintaining calendar, scheduling appointments, physician consultations, meetings, conferences and travel
• Maintenance of patient records Preparation of physician correspondence
• Basic accounting tasks
• Proficiency in a second language would be an asset

Teaching and Research

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage within the scope of your role, activities related to teaching and research in addition to any of your clinical duties.

Immunization Requirements

• Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing
• Work with all Occupational Health requirements

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Health Care Provider

Industries

• Hospitals and Health Care