Medical Secretary (14 Months FTC)

NHS Jobs; West End; On-site; CAD 65,000 - 75,000; Full time

Job summary

The London Clinic is seeking an experienced Medical Secretary to support Haematology consultants and the Practice Manager on a 14-month fixed-term contract. You will manage consultant diaries, coordinate clinics and procedures, prepare clinical correspondence, and support billing and payments.

As a key contact for patients, you will handle enquiries professionally and sensitively, collaborating with colleagues to keep the practice running smoothly.

Qualifications

• Medical secretarial experience with support for consultants
• Excellent audio typing and proofreading
• Strong understanding of medical terminology and records handling

Responsibilities

• Manage consultant diaries including clinics, theatre procedures and meetings
• Book appointments and prep for clinics ensuring notes and results are ready
• Coordinate clinics/procedures with nursing and hospital teams
• Arrange bed/chemo bookings and liaise with hospital teams
• Handle patient calls and emails professionally with empathy
• Prepare, proofread and send dictated clinical correspondence
• Raise invoices and take payments; provide cost estimates
• Liaise with insurers/embassies for approvals and billing
• Maintain accurate patient records and confidentiality

Skills

Medical secretarial experience

Audio typing

Medical terminology

Tools

Patient administration systems

Job description

Job Title: Medical Secretary Salary: £35,000 - £40,000 Department: Haematology Hours: 37.5 hours per week. Monday to Friday. 9:00am to 5:30pm Contract: 14 Months Fixed-Term Contract Start Date: 1st February 2027 We're looking for an experienced Medical Secretary to support our Haematology consultants and Practice Manager at The London Clinic on a 14-month fixed term contract. You'll manage consultant diaries, coordinate clinics and procedures, prepare clinical correspondence and support billing and payments. As a key contact for patients, you'll handle enquiries professionally and sensitively, working closely with colleagues to keep the practice running smoothly. A little about the role You'll work closely with our consultants, building trusted working relationships and providing the secretarial support they rely on throughout the day. From preparing for clinics and booking procedures to arranging investigations and following up treatment approvals, you'll help ensure each stage of a patient's care is organised. You'll also manage correspondence, raise invoices and take payments, keeping records accurate and outstanding actions moving. As part of a small team, you'll work closely with the Practice Manager, keeping them informed of daily priorities and any issues that need attention. The pace and priorities can change quickly, so you'll need to be organised, adaptable and confident communicating with patients, clinicians and external organisations.

What you'll be doing

• Managing consultant diaries, including clinics, theatre procedures and meetings, and communicating changes promptly.
• Booking appointments and preparing for clinics, ensuring patient notes, results and relevant documentation are available beforehand.
• Working with consultants, nurses and hospital colleagues to support the smooth running of clinics and follow up agreed actions, including further appointments, investigations and diagnostic tests.
• Coordinating bed and chemotherapy bookings, liaising with hospital teams to confirm arrangements.
• Responding to patient calls and emails promptly and professionally, handling sensitive conversations with empathy and directing clinical concerns to the appropriate colleague.
• Preparing, proofreading and sending dictated clinical correspondence, ensuring it is accurate and filed against the correct patient record.
• Raising invoices, taking payments from patients funding their own care, providing procedure cost estimates and following up outstanding payments when requested by the Practice Manager.
• Liaising with insurers and embassies to obtain approvals for planned treatment, and completing documentation and billing for organisations.
• Keeping patient records and financial information accurate, maintaining confidentiality and supporting colleagues with the daily running of the office.

What We’re Looking For

• Medical secretarial experience, and a clear understanding of the support consultants need to run an efficient practice.
• Comfortable taking ownership of workload while working closely with colleagues and keeping the Practice Manager informed.
• Experience supporting consultants, managing busy diaries and coordinating clinics or procedures.
• Strong audio typing and proofreading skills, with a good understanding of medical terminology.
• Excellent attention to detail when preparing correspondence, maintaining records and handling financial information.
• A professional telephone manner and the ability to communicate sensitively with patients and relatives, including during difficult conversations.
• The ability to prioritise competing requests, respond to changing arrangements and follow up tasks through to completion.
• Confidence using patient administration systems and handling confidential patient and business information.
• Experience in private practice, including invoicing, taking payments and liaising with insurers or embassies, would be particularly useful.
• Experience in Haematology would also be helpful.

How to find us

Our main hospital is based at: 20 Devonshire Place, London, W1G 6BW Located in central London near Harley Street, we are within walking distance of: Oxford Circus Bond Street Baker Street Great Portland Street

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy, please contact a member of our recruitment team.

The London Clinic values a diverse workforce and welcomes applications from all backgrounds. We are committed to supporting candidates throughout the recruitment process and will make reasonable adjustments where needed.

At The London Clinic, everything starts with our people. Whether you’re at the bedside or behind the scenes, you’re part of something bigger, making a real difference to patients and to each other, every day. As the UK’s largest independent charitable hospital, we care for over 120,000 patients each year. We reinvest our success into our services, our technology and, most importantly, our people. From developing innovative ways of delivering care to supporting continuous learning and career progression, we’re always looking ahead. Across our hospital, our teams deliver care across 234 beds, 10 theatres and a 13-bed intensive care unit. You’ll join over 1,300 colleagues working alongside over 700 consultant surgeons and physicians, united by a shared commitment to high quality, compassionate care. We are incredibly proud to be the only independent healthcare provider included in the Top 10 of the Financial Times’ UK Best Employers Survey 2026.