Medical Secretary - Heart Function Clinic - Regular part-time 2025-13688 (2025-13688)

Sunnybrook; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading healthcare institution in Toronto is seeking a Medical Secretary to manage tasks for Structural Heart patients. This role involves scheduling appointments, coordinating with the interprofessional team, and ensuring data management. Candidates should possess strong communication skills, knowledge of medical terminology, and relevant certification. Join us to contribute to patient care in a dynamic clinical environment.

Qualifications

• Minimum Grade 12 or equivalent recognized by the Province of Ontario.
• Medical Secretarial course or equivalent experience required.
• Excellent understanding of medical terminology essential.

Responsibilities

• Schedule and coordinate outpatient and inpatient procedures for Structural Heart patients.
• Receive and collate patient referrals.
• Data entry and oversight of CorHealth Ontario Wait time Information System (WTIS).

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Medical terminology understanding

Ability to prioritize workload

Typing/Word processing speed 40 w.p.m.

Familiar with Microsoft Office

Education

Grade 12 or equivalent

Medical Secretarial course or equivalent experience

Job description

Summary Of Duties

• Receive and collate patient referrals from internal/ external sources
• Schedule and coordinate outpatient pre-assessment appointments and diagnostics for Structural Heart patients
• Schedule and coordinate outpatient and inpatient procedures for Structural Heart patients
• Preparation of patient charts and filing as required.
• Telephone patients with appointments and instructions to arrive
• Answer telephone and direct patients to appropriate individual
• Fax to MDs offices and retrieve faxed info and place in appropriate spot
• Schedule and coordinate follow up appointments and diagnostics
• Communicate and collaborate with the interprofessional team (RN, NP, MD, SW)
• Data entry and oversight of CorHealth Ontario Wait time Information System (WTIS)
• Ordering supplies as needed
• Checking fax and email for new referrals or patients needing a follow up
• Triaging heart failure patients for virtual appointments
• Other secretarial/receptionist duties as required
  
  

Qualifications/Skills

• Minimum Grade 12 or equivalent as recognized by the Province of Ontario Ministry of Education
• Medical Secretarial course or equivalent experience
• Typing/Word processing speed 40 w.p.m.
• Excellent understanding of medical terminology
• Familiar with Microsoft Office including Word and Excel
• Ability to work independently in a team-environment
• Able to organize and prioritize workload
• Excellent communication and interpersonal skills