Medical Office Assistant 10 Months Contract

Clearpoint Health Corporation; New Westminster; Hybrid; CAD 32,000 - 41,000; Full time

Job summary

Clearpoint Health Network is seeking a Medical Office Assistant for a 10-month contract at the New Westminster Surgical Centre. You will coordinate patient appointments, manage inquiries, and support billing and office administration to ensure smooth operations.

The role requires a minimum of 2 years of medical office experience and a certificate in Medical Office Assistance; proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Successful completion of a recognized Medical Office Assistant program with Certificate is required.
• Minimum 2 years' experience in a medical office environment within the last five years.
• Proficient in Microsoft Office with accurate data entry / keyboarding skills.
• Ability to prioritize workload to meet established timelines with interruptions.
• Must be able to work independently and multitask.
• Strong communication and organizational skills.
• Familiarity with medical terminology.
• HIPAA/PHIPA privacy awareness and adherence.

Responsibilities

• Organize patient charts and liaise with surgeon offices to ensure proper documentation.
• Coordinate bookings with Health Authorities for patient scheduling.
• Assess patient suitability for outpatient surgery with anesthesia staff.
• Manage timely surgical bookings and respond to booking issues.
• Assist Nurse Manager with supplies and staffing as directed.
• Maintain a clean, organized work environment and handle deliveries.
• Coordinate courier services and patient reception as needed.
• Answer incoming calls and direct inquiries appropriately.

Skills

Communication

Organizational skills

Multitasking

Data entry

Education

Medical Office Assistant certificate

Tools

Microsoft Office

Job description

Medical Office Assistant 10 Months Contract

Job Category: Admin/Cust Serv

Requisition Number: MEDIC001812

• Posted : September 23, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Clearpoint Health Network (CHN) is one of Canada’s largest and trusted providers of independent surgical and multi-disciplinary medical centres. Working in close collaboration with regional health organizations, hospitals, insurance providers, and workers’ compensation boards, Clearpoint delivers high-quality care across Canada, meeting the needs of patients while alleviating capacity pressures on public health systems.

New Westminster Surgical Centre, a division of Clearpoint Health Network, is now hiring a Medical Office Assistant (MOA) 10 Months Contract

Employment Type: Contract

Wage $23.00/hr-$30.00/hr Based on Experience

Position Summary

As a Medical Office Assistant, you coordinate patient appointments, manage phone inquiries, and handle administrative tasks to ensure smooth operations. You act as a liaison between patients and Surgeons and their office’s. You will work as a Team with Anesthesia providers, nursing, Procurement, and Medical Device Reprocessing for accurate slate booking. While maintaining organized records, managing surgical bookings, and supporting billing and office administration.

Key Responsibilities:

• Organize patient charts, liaison with surgeon’s offices to ensure proper documentation is present in the patient chart
• Work with Health Authorities to ensure smooth bookings for their patients
• Work with Anesthesia providers and nurses as to appropriateness of patients for surgery in an out-patient facility
• Responsible for surgical bookings in a timely fashion
• Deal with issues related to bookings, supplies and staffing under direction of Nurse Manager
• Maintain a clean and organized work environment
• Receive supplies from delivery companies as needed
• Organize courier services as needed
• Greet patients when required, and admit them to facility
• Answer incoming telephone calls and deal with them appropriately

Qualifications:

• Successful completion of a recognized Medical Office Assistant program with Certificate is required
• Minimum 2 years' experience required, with previous experience in a medical office environment within the last five years
• Proficient in Microsoft Office with accurate data entry / keyboarding skills
• Ability to prioritize workload to meet established workload timelines with frequent interruptions
• Must be able to work independently and multi-task
• Strong communication and organizational skills
• Familiarity with medical terminology
• Ability to adhere to strict regional policies and procedures and legislated requirements regarding patient confidentiality
• Experience using a Health EMR or O.R. booking systems preferred, but not required

Clearpoint Health Network Inc. is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Accommodation is available upon request for candidates taking part in all aspects of the selection process.