Medical Office Administrative Specialist

University of Calgary; Calgary; On-site; CAD 42,000 - 66,000; Full time

Job summary

The University of Calgary, within the Cumming School of Medicine, seeks two Full-time Temporary Relief Clinical Administrative Assistants to support faculty with administrative, research, teaching and clinical tasks for up to 24 months.

Reporting to the Manager of the Administrative Services Department, you will handle scheduling, document preparation and patient coordination, while maintaining high standards of customer service and accuracy in a fast-paced, university medical setting.

Qualifications

• Minimum Grade 12 diploma with 2–4 years of administrative experience.
• 2+ years’ experience with Connect Care EMR (or other EMR).
• Strong written and verbal communication; ability to work independently.
• Strong interpersonal and organizational skills.
• Ability to multi-task and work with diverse employee groups.
• Medical/clinical setting experience and knowledge of medical terminology (EMR).
• Proficient in Microsoft Office, PeopleSoft, and web navigation.
• Experience in a post-secondary environment is an asset.

Responsibilities

• Organize and coordinate activities for faculty members' admin, research, teaching and clinical needs.
• Handle shifting priorities and meet deadlines in a professional, accurate manner.
• Liaise with internal and external stakeholders courteously and effectively.
• Draft, type, edit and proofread general correspondence, teaching material, grant proposals, manuscripts and reports.
• Schedule appointments, meetings, seminars, conferences and teaching with room bookings and travel arrangements.
• Coordinate patient care activities, bookings, referrals and wait lists with physicians and staff.
• Maintain filing systems, archival records and ensure charts are updated.
• Ensure basic administrative tasks (courier, mail, requisitions) are completed accurately.

Skills

Administrative support

MS Office

Communication skills

Multi-tasking

Teamwork

Patient coordination

Education

Grade 12 diploma

Tools

MS Office Suite

PeopleSoft

Job description

The University of Calgary, within the Cumming School of Medicine, seeks two Full-time Temporary Relief Clinical Administrative Assistants to support faculty with administrative, research, teaching and clinical tasks for up to 24 months.

Reporting to the Manager of the Administrative Services Department, you will handle scheduling, document preparation and patient coordination, while maintaining high standards of customer service and accuracy in a fast-paced, university medical setting.