Medical Education Program Coordinator

Culture Alberta; Edmonton; On-site; CAD 56,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Job summary

The University of Alberta's Department of Pediatrics is seeking a Medical Education Program Coordinator to ensure the residency program runs smoothly. You will serve as the main contact for trainees, faculty and external partners, manage schedules, and coordinate evaluations.

You will support CBME activities, assist with recruitment and organize orientation, awards and budget-related tasks in a busy academic setting at North Campus Edmonton.

Qualifications

• Post-secondary degree required, equivalent combinations of education and experience may be considered.
• 3+ years of related administrative or program coordination experience.
• Proficiency in computer applications, including databases, word processing, spreadsheets (Excel), and the Google Workspace platform.
• Prior experience in medical education, ideally supporting undergraduate and/or postgraduate learners.
• Proficiency in English grammar and proofreading.
• Sound judgment and discretion when managing confidential information.
• Ability to foster a positive, collaborative, and community-driven work environment.
• Strong interpersonal and communication skills to cultivate relationships with trainees, faculty, and colleagues.
• Adaptability to juggle multiple tasks and address challenges proactively in a dynamic setting.
• Capability to work independently while contributing to a cohesive team.
• Familiarity with Web Eval and CALLY systems considered an asset.

Responsibilities

• Serve as the primary administrative contact for the residency program, supporting trainees, faculty, and external agencies.
• Maintain confidential trainee records
• Manage the Program Director’s academic calendar
• Draft, revise, and distribute trainee rotation and on-call schedules, and, in collaboration with the Program Director, manage leave requests — balancing trainee needs, program requirements, clinical service demands, and ensuring adequate coverage.
• Coordinate assessments, evaluations, and examinations (e.g., one45, CBME.med, OSCEs) and track trainee progress.
• Support CBME by organizing committee meetings and liaising with Academic Advisors and faculty.
• Lead resident recruitment (CaRMS), including applicant coordination, interview logistics, and program website updates.
• Organize key program events (orientation, awards, committee meetings) and support accreditation, budget monitoring, and procurement.

Skills

Interpersonal skills

Communication

Adaptability

Multitasking

Judgment and discretion

Independent work

Team collaboration

English proofreading

Education

Post-secondary degree

Tools

Excel

Google Workspace

Databases

Word processing

Job description

This position has a term length of1 year plus 1 day.

Location - This role is in-person. Work primarily takes place at North Campus Edmonton.

The Department of Pediatrics at the University of Alberta is one of Canada’s leading academic health centres for pediatric specialty and subspecialty education and research. Working closely with the Stollery Children’s Hospital and community pediatrics in Northern Alberta, we are committed to meeting the unique needs of our community and providing exceptional care for infants, children, youth, and families. Our core values of compassion, growth and health equity are at the heart of everything we do. Our department members are engaged in exciting research endeavors, contributing to excellence in pediatric care. Additionally, we offer a diverse array of accredited residency training programs, graduate programs, and unique training experiences, all under the guidance of our dedicated teaching staff.

The Medical Education Program Coordinator (MEPC) plays a vital role in ensuring the success and seamless functioning of the residency program. Collaborating closely with the Program Director and reporting to the Medical Education Team Lead, the MEPC provides essential day-to-day administrative support and acts as a primary liaison among faculty, trainees, and external stakeholders. This role demands strong interpersonal skills, sound decision-making, and critical thinking. Equally important are initiative, adaptability, and the ability to multitask effectively in a high-paced and demanding environment. The ideal MEPC is a positive, community-oriented individual who thrives in collaborative settings. A comprehensive understanding of the specific requirements of the education program is crucial, with one year of on-the-job training necessary to develop the skills and expertise needed for success.

• Serve as the primary administrative contact for the residency program, supporting trainees, faculty, and external agencies.
• Maintain confidential trainee records
• Manage the Program Director’s academic calendar
• Draft, revise, and distribute trainee rotation and on-call schedules, and, in collaboration with the Program Director, manage leave requests — balancing trainee needs, program requirements, clinical service demands, and ensuring adequate coverage.
• Coordinate assessments, evaluations, and examinations (e.g., one45, CBME.med, OSCEs) and track trainee progress.
• Support Competency-Based Medical Education (CBME) by organizing committee meetings and liaising with Academic Advisors and faculty.
• Lead resident recruitment (CaRMS), including applicant coordination, interview logistics, and program website updates.
• Organize key program events (orientation, awards, committee meetings) and support accreditation, budget monitoring, and procurement.

• Post-secondary degree required, equivalent combinations of education and experience may be considered.
• 3+ years of related administrative or program coordination experience.
• Proficiency in computer applications, including databases, word processing, spreadsheets (Excel), and the Google Workspace platform.
• Prior experience in medical education, ideally supporting undergraduate and/or postgraduate learners.
• Proficiency in English grammar and proofreading.
• Sound judgment and discretion when managing confidential information.
• A demonstrated ability to foster a positive, collaborative, and community-driven work environment.
• Strong interpersonal and communication skills to cultivate relationships with trainees, faculty, and colleagues.
• Adaptability to juggle multiple tasks and address challenges proactively in a dynamic setting.
• Capability to work independently while contributing to a cohesive team.
• Familiarity with Web Eval and CALLY systems considered an asset.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.