Coordinator, Academic Program Management

University of Ottawa; Ottawa; Híbrido; CAD 58.000 - 73.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Descripción de la vacante

The University of Ottawa’s Faculty of Medicine is seeking a Clinical Administrator to support the Civic Postgraduate Education team. Based in Ottawa, you will help ensure residents and faculty access high-quality educational programming, with a focus on scheduling, leave tracking, and meeting logistics.

You will coordinate staff and resident schedules, manage term contracts and invoices, and assist with events such as CaRMS and Graduation, contributing to program sustainability and efficiency.

Formación

• Postsecondary education or equivalent.
• Minimum of 3 years of experience in an administrative role.
• Experience working within a medical and educational environment is an asset.
• Knowledge of administrative and office procedures.
• Knowledge of a complex scheduling system.
• Proficiency with MS Office (Outlook, Word, Excel) and internet.
• Strong ability to work under pressure and independently.

Responsabilidades

• Schedules all staff physicians and resident obligations to meet academic and clinical requirements.
• Maintains up-to-date leave records and updates schedules accordingly.
• Assists in meeting preparation, minute taking, event planning (CaRMS, Graduation).
• Manages term contracts or invoices for locums and submits remittance advice monthly.

Conocimientos

Excellent organizational skills

Oral and written communication in EN

Ability to work under pressure

Ability to work independently

Knowledge of a complex scheduling hệ

Experience in administrative roles

Experience in medical/educational env

Educación

Postsecondary education or equivalent

Herramientas

MS Office Suite

Outlook

Descripción del empleo

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Posting Reason: Replacement of a temporary position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): 23

Job Family: Academic Program Management

# of Open Positions: 1

Faculty/Service - Department: DFM Education

Campus: Roger Guindon Hall

Union Affiliation: N/A

Date Posted (YYYY/MM/DD): 2026/10/15

Applications must be received BEFORE (YYYY/MM/DD): 2026/10/26

Hours per week: 35

Salary Grade: Non-Union Grade NC3 - 35 hrs

Salary Range: $58,441.00 - $73,051.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose

Under the direction of the Postgraduate Education Manager, the Clinical Administrator is responsible for providing administrative support to the Civic Postgraduate Manager, the Unit Director and other key faculty to ensure that residents and faculty have access to high quality, timely educational programming in support of the Family Medicine Academic Program.

In this role, your responsibilities will include:

• Schedules all staff physicians and resident obligations to ensure that all academic and clinical requirements are met and updated while taking into consideration all personal and academic obligations of each faculty member and resident; this includes coordination of call schedules, clinical schedules, and teaching schedules.
• Maintains an up-to-date record of all leave that has been taken by each faculty member and resident and makes appropriate changes to all schedules affected to ensure efficiency and effectiveness of the program.
• Assists in meeting preparation, minutes taking, event planning (CaRMS, Graduation, etc.), typing of correspondence for ongoing sustainability of administration within the program.
• Maintains current record of term contracts or invoices, all shifts worked by contracted or casual staff (locums) and submits remittance advice to the accountant on a monthly basis to ensure that all locums are paid.

What you will bring:

• Postsecondary education or equivalent
• Minimum of 3 years of experience in an administrative role
• Experience working within a medical and educational environment would be an asset
• Knowledge and experience of administrative and office procedures
• Knowledge of a complex scheduling system
• Knowledge of computer software such as e-mail (outlook), internet, MS Suite
• Ability to work under pressure
• Ability to work independently
• Able to work alone on a broad variety of projects
• Ability to maintain a High degree of judgment, sensitivity, initiative, assertiveness, courtesy, and diplomacy in dealing with people on a daily basis
• Able to establish and maintain healthy working relationships with people in course of work
• Excellent organizational skills
• Excellent oral and written communication skills in English. French is considered an asset.
• Ability to maintain a high degree of confidentiality, professionalism and dependability
• Flexibility

#LI-Hybrid

Key Competencies at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection