Medical Education Program Admin II — Full-Time Trainee Support

University of Ottawa Faculty of Medicine; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

HOOPP Pension

Intercampus shuttle

Travel discounts

Hotel discounts

On-site gym

Job summary

University of Ottawa Medical Associates (UMA) seeks a Full-Time Program Administrator II for the Medical Education Program. You will serve as the main administrative contact for trainee programs, coordinate orientations, and support scheduling, accreditation, and CaRMS activities.

You will work with the Department of Medicine to maintain systems (CanAMS, SharePoint, WebEx, One45, Elentra), advocate for trainee well-being, and handle confidential information with discretion.

Qualifications

• Postsecondary degree in a related discipline or equivalent combination of education and work experience.
• 5–7 years of recent related experience in administration.
• Experience in an academic/medical environment or medical education is strongly preferred.
• Proficient in MS Office with intermediate Word, Outlook and Excel.
• Experience with SharePoint.
• Knowledge of academic processes including scheduling, student reports and evaluation systems.
• Knowledge of medical education programs and accreditation bodies (RCP, CFPC, CAN).
• Experience with hospital processes/policies and licensing bodies.
• Experience creating schedules; using electronic scheduling software preferred.
• Strong interpersonal skills to engage trainees as primary contact.
• Excellent organizational, planning and problem-solving skills.
• Ability to handle highly sensitive/confidential information with discretion.
• Initiative, dedication and tact/diplomacy.
• Tech in medical education (CanAMS, WebEx, One45, Elentra) an asset.
• Bilingual English/French (B+) is an asset.

Responsibilities

• Serve as the primary administrative contact for training programs and external partners.
• Coordinate orientation for new trainees with program admins and leads.
• Support trainees with internal systems including call and teaching schedules, rotations and OSCEs.
• Provide wellness resources to medical trainees.
• Support accreditation preparation and reporting activities.
• Organize data and edits in CanAMS for accuracy.
• Coordinate CaRMS activities including recruitment and match processes.
• Maintain the SharePoint site for the Office of Education and Training.
• Assist in planning and executing Education Program events.

Skills

Interpersonal skills

Organizational skills

Problem solving

Discretion/confidentiality

Initiative & diplomacy

Tech in medical education

Bilingual English/French

Education

Postsecondary degree in a related discipline

Equivalent combination of education and work experience

Tools

MS Office (Word/Outlook/Excel)

SharePoint

CanAMS

WebEx

One45

Elentra

Job description

University of Ottawa Medical Associates (UMA) seeks a Full-Time Program Administrator II for the Medical Education Program. You will serve as the main administrative contact for trainee programs, coordinate orientations, and support scheduling, accreditation, and CaRMS activities.

You will work with the Department of Medicine to maintain systems (CanAMS, SharePoint, WebEx, One45, Elentra), advocate for trainee well-being, and handle confidential information with discretion.