Medical Dictatypist, Special Pregnancy Program

Sinai Health System; Toronto; On-site; CAD 60,000 - 80,000; Part time

Job summary

Join Sinai Health as a Medical Dictatypist in the Special Pregnancy Program at Mount Sinai Hospital, where you'll handle transcription and records management for a high volume of medical documentation. This part-time role demands proficiency in medical terminology and dictatyping, with a strong emphasis on organizational and communication skills. As part of a multidisciplinary team, you'll contribute to optimal patient care and collaboration within a specialized health program focused on mothers and fetuses.

Qualifications

• 2 - 3 years recent secretarial experience in a high volume ambulatory setting.

Responsibilities

• Handles high volume dictating letters and transcription.
• Manages records for inpatient SPP and outpatient.
• Provides backup support for Ambulatory Women's and Infants' Health.

Skills

Microsoft Word

Outlook

Excel

Medical terminology

Medical dictatyping

Problem solving

Organizational skills

Communication skills

Multitasking

Education

Completion of medical secretary program or business college equivalent

Job description

Medical Dictatypist, Special Pregnancy Program - (13403)

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Job Type

Regular Part Time

1

Organizational Department

Sinai Health -> Mount Sinai Hospital -> Women's and Infants' Health, Special Pregnancy Program

Employee Group

CUPE

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement

Hours (subject to change)

Must be available for all shifts up to 24 hours per week (days, evenings, nights, every other weekend and Stat Holidays

Salary Scale

CAD $27.74 - $31.26 (2024 CUPE UC08)

Job Description

This position handles a high volume of dictating letters for staff MD, fellows, residents and geneticists. The medical dictatypist is responsible for the transcription, correction, copying, filing and mailing of medical consultation letters to referring physicians via fax, email and internal/external mail. Maintenance of database of standard letter templates and articles for SPP physicians and genetics.

About the Special Pregnancy Program:
This specialized clinic-style unit is a part of Mount Sinai Hospital with two convenient sites at 700 and 600 University Avenue that run Monday to Friday. The program is a comprehensive service, dedicated to enhancing the well-being of both the mother and the fetus. We offer a range of services, including fetal ultrasound, assessment, early detection, in-utero therapy, and treatment. Collaborating with SickKids, our program delivers expert care in addressing fetal anomalies and in-utero surgical procedures. Our primary focus is on the early identification of various conditions, such as preterm birth, fetal anomalies, placental health issues, and infectious diseases. Through timely surgical consultations and interventions, we aim to improve the long-term health outcomes for neonates.

In this role you will:

• Assistwith records management
• Actas a Health Records and Recall contact person
• Manage recordsfor inpatient SPP and outpatient
• Providebackup support for Ambulatory Women's and Infants'
• Coordinate Health Program administration
• Assist with reception duties answering telephone calls, scheduling patient appointments, faxing and coordinating patient specialist referrals, filling of patient charts and diagnostic results
• Perform other duties consistent with the job classification, as required

Job Requirements

Job Requirements:

Mandatory

• Completion of medical secretary program or business college equivalent
• 2 - 3 years recent secretarial experience in a high volume ambulatory setting

Skills and Knowledge

• Proficient in Microsoft Word, Outlook and Excel
• Excellent knowledge of medical terminology
• Recent and significant experience in medical dictatyping
• Excellent problem solving skills
• Excellent organizational and multitasking skills which includes setting priorities
• Demonstrated proficiency in communication skills, both verbal and written
• Ability to work effectively independently and as a part of a multidisciplinary team
• Ability to work effectively and efficiently in a fast paced environment
• Demonstrated maturity and an ability to effectively interact with all levels of staff, patients and their families
• Ability to be compassionate with patients/couples with pregnancy complications
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within health care, apply now and let us know why you would be a great addition to our team.

Open Date

5/22/2025

Posting Deadline

7/31/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .