Medical Dictatypist, Special Pregnancy Program

Cencora | Pharma solutions; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A specialized clinic is seeking a Medical Dictatypist to manage a high volume of dictating letters and records for patient care. The role involves transcription, records management, and patient interaction, ensuring efficient operations within a dynamic health care environment. A background in medical terminology and strong communication skills are essential, alongside the ability to thrive in a fast-paced setting.

Qualifications

• Completion of medical secretary program or business college equivalent.
• 2 - 3 years recent secretarial experience in high volume ambulatory setting.

Responsibilities

• Handle dictation, transcription, and filing of medical letters.
• Assist with patient appointments and manage health program administration.
• Support reception duties while coordinating with multidisciplinary teams.

Skills

Medical terminology

Problem solving

Organizational skills

Communication skills

Compassion

Education

Medical secretary program

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

This position handles a high volume of dictating letters for staff MD, fellows, residents and geneticists. The medical dictatypist is responsible for the transcription, correction, copying, filing and mailing of medical consultation letters to referring physicians via fax, email and internal/external mail. Maintenance of database of standard letter templates and articles for SPP physicians and genetics.

About the Special Pregnancy Program:
This specialized clinic-style unit is a part of Mount Sinai Hospital with two convenient sites at 700 and 600 University Avenue that run Monday to Friday. The program is a comprehensive service, dedicated to enhancing the well-being of both the mother and the fetus. We offer a range of services, including fetal ultrasound, assessment, early detection, in-utero therapy, and treatment. Collaborating with SickKids, our program delivers expert care in addressing fetal anomalies and in-utero surgical procedures. Our primary focus is on the early identification of various conditions, such as preterm birth, fetal anomalies, placental health issues, and infectious diseases. Through timely surgical consultations and interventions, we aim to improve the long-term health outcomes for neonates.

In this role you will:

• Assist with records management
• Act as a Health Records and Recall contact person
• Manage records for inpatient SPP and outpatient
• Provide backup support for Ambulatory Women's and Infants'
• Coordinate Health Program administration
• Assist with reception duties answering telephone calls, scheduling patient appointments, faxing and coordinating patient specialist referrals, filling of patient charts and diagnostic results
• Perform other duties consistent with the job classification, as required

Job Requirements

Job Requirements:

Mandatory

• Completion of medical secretary program or business college equivalent
• 2 - 3 years recent secretarial experience in a high volume ambulatory setting

Skills and Knowledge

• Proficient in Microsoft Word, Outlook and Excel
• Excellent knowledge of medical terminology
• Recent and significant experience in medical dictatyping
• Excellent problem solving skills
• Excellent organizational and multitasking skills which includes setting priorities
• Demonstrated proficiency in communication skills, both verbal and written
• Ability to work effectively independently and as a part of a multidisciplinary team
• Ability to work effectively and efficiently in a fast paced environment
• Demonstrated maturity and an ability to effectively interact with all levels of staff, patients and their families
• Ability to be compassionate with patients/couples with pregnancy complications
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within health care, apply now and let us know why you would be a great addition to our team.