Materials Coordinator

Phoenix Industrial Group of Companies; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and dental coverage

Employee Assistance Program

Training and advancement opportunities

Job summary

Phoenix Industrial Group of Companies is seeking a Materials Coordinator to support upcoming Alberta-based projects. You will manage material orders, deliveries, BOM creation, and on-site inventory control, while ensuring compliance with project requirements and safety standards.

This role offers a competitive salary, benefits, and opportunities for training and advancement within the Phoenix Group. You will collaborate with planners, QC, and field teams to optimize material usage and maintain

Qualifications

• Minimum 3–5 years of materials coordination experience.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong interpersonal and organizational skills with attention to detail.
• Ability to multitask and prioritize effectively.
• Commitment to safety in the workplace.
• Pass pre‑access drug and alcohol test.
• CSTS 2020, WHMIS 2015, H2S Alive & Confined Space tickets.

Responsibilities

• Ensure material orders and deliveries meet project requirements on time.
• Verify material disposals and store materials per standards.
• Create Master BOM referencing material by ISO, location, type, priority.
• Inspect tools and equipment and coordinate repairs or replacements.
• Track maintenance on vehicles and equipment on site.
• Record and follow up on all orders and deliveries.
• Add or remove rental equipment, tools, and vehicles on site.
• Procure, expedite, ship and receive materials; maintain tool certs.
• Interface with Planners and QC to streamline materials use.
• Analyze stock items and manage requisitions and returns to stock.
• Arrange repair and assembly of materials or parts.
• Compute material quantities for job orders.
• Maintain inventory of tool crib items and pre-plan needs.
• Manage tool crib attendant; complete paperwork.
• Review invoices daily for accuracy and budget.
• Resolve outstanding billing with vendors.
• Verify asset list against site inventory.
• Complete incident reports related to health, safety, environment.
• Build and sustain relationships with team members.

Skills

MS Office proficiency

Organizational skills

Interpersonal skills

Detail oriented

Safety minded

Tools

MS Office

Job description

We are seeking a Materials Coordinator for upcoming projects! Please note this posting will be used to fill future vacancies.

Who We Are

We are an Alberta based, family-owned industrial contractor with over 25 years of successful industrial construction experience. We are a world-class leader in industrial fabrication, construction, and maintenance. We have built our company and reputation on ensuring visibility, value, and accountability are always in the forefront. We are rapidly growing and are always seeking qualified and talented individuals to join our team and grow with us.

What We Offer:

• Competitive Salary
• Employee Benefit Program including medical and dental coverage
• Employee Assistance Program
• Training and Advancement Opportunities across Phoenix Group of Companies

Key Responsibilities:

• Ensure all material orders and deliveries are on time and in compliance with project requirements
• Verify all material disposals and assure all materials are stored in accordance with established standards
• Create a Master Bill of Materials (BOM) referencing material by ISO, Location, Type and Priority
• Inspect tools and equipment and coordinate repairs or replacements
• Track and ensure timely maintenance is completed on all vehicles and equipment on site
• Accurately track, record and follow up on all orders and deliveries
• Initiate the process to add and remove all rental equipment, tools, and vehicles on site
• Procure, expedite, ship and receive all incoming and outgoing materialsMaintain certifications on tools and submit copies to Central Warehouse
• Interface with Planners and Quality Control to ensure communication is streamlined regarding materials and parts use optimization
• Analyze and manage the creation of stock items from one-time purchases, assist in parts being returned to stock, manage parts and materials requisition, and maintain records and reports.
• Arrange for the repair and assembly of materials or parts
• Compute the amount of material required to complete job orders, applying knowledge of product and manufacturing processes
• Maintain appropriate inventory of tool crib items and pre-plan for future requirements
• Manage tool crib attendant and ensure all paperwork is completed properly and thoroughly
• Review and approve invoices daily for accuracy and budget
• Reconcile any outstanding billing with the vendor to process payments or resolve any disputes
• Continually verify the asset list against what is physically on site
• Complete incident reports in relation to health, safety and environmental issues
• Build and sustain relationships with team members and coworkers
• Perform other duties as required

Qualifications:

• Minimum of 3-5 years of related industry experience as a Materials Coordinator
• Proficient in MS Office (Excel, Word, Outlook) with the ability to work with multiple programs
• Excellent interpersonal and organizational skills, with strong attention to detail
• Ability to multi-task and prioritize effectively
• Invested in a safety-oriented work environment
• Successfully complete a pre-access drug and alcohol test
• CSTS 2020
• WHMIS 2015
• H2S Alive & Confined Space tickets

Employment Equity

We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.

We thank all applicants for their interest, however only those candidates selected for an interview will be contacted. No third-party agencies or staffing services will be considered at this time.

Job Types: Full-time, Fixed term contract, Seasonal