Materials Coordinator

EnergyLink International; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

Join a forward-thinking company as a Materials Coordinator, where your organizational skills will shine in managing the flow of materials. This role emphasizes collaboration with suppliers and internal teams to ensure timely delivery and compliance. With a focus on continuous improvement, you will play a vital part in enhancing material management processes. If you are driven and passionate about making a difference in a dynamic environment, this opportunity is perfect for you. Be part of a team that values inclusivity, integrity, and innovation, and help shape the future of materials coordination in an industry-leading organization.

Qualifications

• 1-2 years of experience in materials coordination or logistics.
• Strong organizational skills and proficiency in inventory management.

Responsibilities

• Monitor and track incoming and outgoing shipments.
• Maintain accurate inventory records and conduct audits.
• Coordinate with warehouse staff for timely distribution.

Skills

Organizational Skills

Time Management

Inventory Management Systems

Communication Skills

Problem-Solving

Procurement Knowledge

Fluency in Spanish

Education

High School Diploma

Diploma in Supply Chain Management

Tools

Inventory Management Software

Job description

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EnergyLink International is a leading supplier of specialized and balanced solutions for air emissions and noise management, acoustic consulting, gas turbine auxiliary systems and turnkey buildings. Backed by more than 25 years of ingenuity and a strong commitment to customer excellence we have an unwavering focus on developing leading-edge technologies, environmental advancements, superior construction and quality manufacturing through our team of dedicated professionals who ensure our customers are well positioned for both today and the future.

BE A PART OF OUR ENERGY

As a customer-centric organization, EnergyLink International is always searching for top talent who can assist us in delivering above and beyond for our valued clients. If you are looking to make a difference, have the drive to go further and achieve even more, we would like to meet you and invite you and join our growing team.

POSITION OVERVIEW

The Materials Coordinator is responsible for monitoring the flow of materials within the company. This role involves coordinating with suppliers, tracking shipments, maintaining accurate inventory records, and supporting production or project teams by ensuring materials are available when needed. Expedite orders as required by the Sr Manager of Procurement and Logistics.

STRUCTURE

This position will report to the Senior Manager, Procurement and Logistics.

SPECIFIC ACCOUNTABILITY

• Monitor and track all incoming and outgoing shipments to ensure on-time delivery and smooth flow of materials.
• Coordinate with warehouse staff and carriers to ensure timely and accurate distribution of materials to designated fabricators.
• Track and document materials crossing the border enroute to fabricators, ensuring customs compliance and timely updates.
• Maintain and update accurate inventory records in the system to reflect real-time stock levels.
• Conduct scheduled inventory audits to verify material usage and reconcile any discrepancies.
• Generate and analyze stock movement reports to identify trends, ensure optimal stock levels, and prevent shortages.
• Ensure adherence to all company policies, health and safety regulations, and applicable industry standards.
• Investigate and resolve material delivery discrepancies or quality issues by working with relevant vendors and internal departments.
• Collaborate regularly with procurement, production, and warehouse teams to ensure operational requirements are met.
• Expedite purchase orders as needed and follow up with suppliers to maintain the delivery schedule outlined on POs.
• Communicate proactively with relevant departments regarding material availability and anticipated shortages.
• Support and contribute to continuous improvement efforts focused on increasing the efficiency of material management processes.

QUALIFICATIONS AND SKILLS

• Strong organizational and time management skills with the ability to prioritize effectively.
• Proficiency in inventory management systems and related software.
• Excellent communication and problem-solving abilities.
• Comfortable working in a fast-paced environment while managing multiple responsibilities.
• Solid understanding of procurement and supply chain processes.
• Fluency in Spanish is considered an asset.

EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma or equivalent required; a diploma or certificate in Supply Chain Management, Business, or a related field is preferred.
• 1-2 years of experience in materials coordination, inventory management, logistics, or a related role.

At the core of EnergyLink is a team of highly respected professionals in a variety of different disciplines backed by significant experience. Like-minded people who are committed to making EnergyLink a success and building a different company.

Although the skills are different, there are five important characteristics (the five I’s) that each team member represents and is what continues to differentiate us as a company.

Inclusive

First and foremost is inclusivity, a real team player. There is no room for egos or silos at EnergyLink. We are all one team working together, listening to each other, leveraging expertise, helping in other areas when required and proudly celebrating everyone’s achievements.

Insightful

Every team member is exceptionally experienced within their own discipline. They bring tremendous value to the team by continuously demonstrating their unique skill sets, insights, and expertise. It is a common belief that whether it is internal with team members or an external customer – everyone is a client, and we are committed to providing superior service in everything we do.

Integrity

Every team member has a common understanding that their reputation is the foundation behind EnergyLink’s reputation. It’s about honesty, going above and beyond, being respectful and taking ownership when things go wrong. Not trying to cover up a mistake or placing blame elsewhere but owning it and taking action to ensure the job is always done right.

Passion is what drives EnergyLink team members. Not only a passion for chosen disciplines, but a desire to be the best. A drive to always be at the forefront, embracing change, always growing, and advancing, challenging the norm, and making the most of your experience so you can deliver the best solution possible.

Influencers

Everyone at EnergyLink is an influencer, leading by example and continuously demonstrating your strengths and expertise with every interaction and project. It’s about having confidence (not ego) and providing sound knowledge so you can effectively influence those around you to achieve something better.

Job Type: Full-time

Pay: Starting from $45,000

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Purchasing and Supply Chain

• Industries

  Construction

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