Marketing Operations Coordinator

MatchBox Consulting Group; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

MatchBox Consulting Group in Vancouver is seeking a Marketing Operations Coordinator for a 12-month contract to support budgeting, invoicing, and reporting across marketing channels. You will own budget trackers, manage PO workflows, and collaborate with Finance and the Digital Growth Marketing team.

The ideal candidate has 2–4 years in marketing operations or marketing finance, strong Excel/Sheets skills, and hands-on experience with invoicing and accruals.

Qualifications

• 2–4 years of experience in marketing operations, marketing finance, or a closely related coordination role.
• Experience working directly with a Finance or Accounts Payable function in a marketing context.
• Experience with Kofax or comparable invoice processing / ERP workflow tools.
• Background in consumer goods or retail
• Demonstrable hands-on experience with marketing budget tracking and pacing — describe own process.
• Direct experience with purchase orders, invoice processing, and month-end accruals.
• Strong Excel and/or Google Sheets capability — pivot tables, formulas, and reporting templates from scratch.
• Experience preparing reporting for leadership — MBRs, QBRs, board packs, or equivalent.

Responsibilities

• Maintain and own marketing budget trackers across all channels and campaign categories.
• Manage budget pacing across monthly and quarterly cycles; identify variances early and reconcile them.
• Support annual and quarterly budget planning by consolidating inputs and preparing summaries.
• Own the end-to-end invoice processing workflow, covering platform invoices, agency fees, and technology vendors.
• Raise and manage Purchase Orders, ensuring alignment to budget lines before commitments are made.
• Process month-end accruals in coordination with Finance and Accounting.
• Act as the primary contact between the marketing team and Finance / Accounts Payable on transaction inquiries.
• Prepare marketing spend reports for Monthly Business Reviews and QBRs, consolidating actuals, commitments and forecasts.
• Build and maintain standardised reporting templates tracking budget vs. actuals, accrual status, and PO coverage.
• Support the Digital Growth Marketing team with ad hoc data requests and variance commentary for leadership.

Skills

Budget tracking

Excel/Sheets

Invoicing

PO management

Reporting

Tools

Kofax

ERP workflow tools

Job description

MatchBox Consulting Group is currently seeking a Marketing Operations Coordinator for a 12 month contract role with a client of ours located in Vancouver.

Responsibilities

• Maintain and own marketing budget trackers across all channels and campaign categories.
• Manage budget pacing across monthly and quarterly cycles; identify variances early and reconcile them.
• Support annual and quarterly budget planning by consolidating inputs and preparing summaries.
• Own the end-to-end invoice processing workflow, covering platform invoices, agency fees, and technology vendors.
• Raise and manage Purchase Orders, ensuring alignment to budget lines before commitments are made.
• Process month-end accruals in coordination with Finance and Accounting.
• Act as the primary contact between the marketing team and Finance / Accounts Payable on transaction inquiries.
• Prepare marketing spend reports for Monthly Business Reviews and QBRs, consolidating actuals, commitments and forecasts.
• Build and maintain standardised reporting templates tracking budget vs. actuals, accrual status, and PO coverage.
• Support the Digital Growth Marketing team with ad hoc data requests and variance commentary for leadership.

Requirements

• 2–4 years of experience in marketing operations, marketing finance, or a closely related coordination role.
• Experience working directly with a Finance or Accounts Payable function in a marketing context.
• Experience with Kofax or comparable invoice processing / ERP workflow tools.
• Background in consumer goods or retail
• Demonstrable hands-on experience with marketing budget tracking and pacing — candidates must be able to describe their own process, not simply list it as a skill.
• Direct experience with purchase orders, invoice processing, and month-end accruals.
• Strong Excel and/or Google Sheets capability — pivot tables, formulas, and building reporting templates from scratch.
• Experience preparing reporting for leadership — MBRs, QBRs, board packs, or equivalent business review cycles.

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com