Manager of Operations and Administrative Services

Province of Manitoba; Winnipeg; On-site; CAD 64,000 - 79,000; Full time

Job summary

Manitoba Government in Winnipeg is seeking a Manager of Operations and Administrative Services at AO2 level to lead divisional administrative, financial and grants activities within the Community Grants and Services Division of the Sport, Culture, Heritage and Tourism department.

Reporting to the Director, Community Grants Branch, you will oversee budgeting, reports, grants administration, and staff development while driving process improvement and risk management to support effective program

Qualifications

• Essential qualifications include post-secondary education in business/finance/public administration.
• Experience overseeing financial management activities including budgeting, forecasting, and reporting.
• Experience managing grants, programs, or projects with accountability requirements.
• Experience supervising staff and driving performance management.
• Strong leadership and collaboration across teams.
• Advanced Excel, Outlook, Word and Teams; ability to use financial/information systems.
• Ability to communicate effectively with senior management and stakeholders.

Responsibilities

• Lead Administrative Services Unit and oversee divisional administrative, financial, operational, and grants administration services.
• Manage financial planning and reporting, grants administration oversight, and process improvements.
• Provide leadership to staff and advise management on operational and financial matters.
• Collaborate with internal and external stakeholders to ensure accountable program delivery.
• Support operational risk management and stewardship of divisional resources.

Skills

Leadership

Financial management

Grants management

Staff supervision

Analytical thinking

Communication (verbal)

Communication (written)

Stakeholder management

Confidentiality

MS Office proficiency

Education

Post-secondary education in business administration / financial management / public administration

Tools

SAP

S/4HANA

Grants Management Systems

Job description

Manager of Operations and Administrative Services

AO2 Administrative Officer 2

Regular/full-time

Sport, Culture, Heritage and Tourism

Community Grants and Services ; Community Grants

Winnipeg MB

Advertisement Number: 45685

Salary(s): AO2 $64,153.00 - $78,773.00 per year

Closing Date: November 9, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

To be considered for this competition you must submit an application form with a resume and cover letter. See below for further instructions.

The Community Grants and Services Division within the Department of Sport, Culture, Heritage and Tourism delivers funding programs and services that support Manitoba communities and advance provincial priorities across the arts, culture, heritage, sport, and community sectors. Reporting to the Director, Community Grants Branch, the Manager of Operations and Administrative Services provides leadership for divisional administrative, financial, operational, and grants administration functions. The position supports accountability, operational effectiveness, and continuous improvement to ensure the efficient and consistent delivery of programs and services across the division.

Duties:
Reporting to the Director, Community Grants Branch, the Manager of Operations and Administrative Services leads the Administrative Services Unit and oversees divisional administrative, financial, operational, and grants administration services. The position is responsible for financial planning and reporting, grants administration oversight, process improvement, operational risk management, and stewardship of divisional resources. The Manager provides leadership to staff, advises management on operational and financial matters, and works collaboratively with stakeholders to support accountable and effective program delivery.

Qualifications:
Essential:

• Post-secondary education in business administration, financial management, public administration, or a related field. An equivalent combination of education and experience may be considered.


• Experience overseeing financial management activities, including budgeting, forecasting, financial reporting, cash flow monitoring, and analysis.


• Experience managing grants, programs, or projects, including interpreting policies, guidelines, agreements, and accountability requirements.


• Experience supervising and leading staff, including performance management, coaching, mentoring, and supporting employee development.


• Strong leadership skills with the ability to build collaborative, respectful, and high-performing teams.


• Excellent analytical and problem-solving skills, with experience identifying opportunities for process improvement and implementing operational change.


• Excellent verbal communication skills with the ability to provide advice and present information to senior management and stakeholders.


• Excellent written communication skills with experience preparing reports, briefing materials, recommendations, and other documents for decision-makers.


• Strong interpersonal skills with the ability to establish and maintain effective working relationships with internal and external stakeholders.


• Strong political acumen and experience handling sensitive and confidential information with discretion, tact, and diplomacy.


• Strong proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and Teams, with experience using financial or information management systems.

Desired:

• Experience working within a government, public sector, or grant-funding environment.


• Experience using SAP, S/4HANA, Grants Management Systems, or similar enterprise systems.


• Extensive experience managing administrative operations and office services within a complex organization.

Conditions of Employment:

• Must be legally entitled to work in Canada