Manager, Department Operations

University of Calgary; Calgary; On-site; CAD 70,000 - 110,000; Full time

Job summary

Join a forward-thinking institution as a Manager in the Department Operations Team, where you will lead strategic initiatives and oversee operational needs. This role requires a proactive leader who can manage multiple priorities and foster collaboration among faculty, staff, and students. With a commitment to diversity and inclusion, this position offers the chance to make a significant impact in a vibrant academic environment. If you are passionate about driving organizational success and enhancing community engagement, this opportunity is perfect for you.

Qualifications

• 7+ years of managerial experience with a focus on strategic planning.
• Proficiency in Microsoft Office, especially Excel for budget management.

Responsibilities

• Lead strategic planning for staffing, budgeting, and resource allocation.
• Manage workplace safety and compliance, ensuring operational efficiency.

Skills

Leadership

Conflict Management

Communication Skills

Budget Oversight

Strategic Planning

Attention to Detail

Proficiency in Microsoft Office

Education

Undergraduate Degree

Graduate Degree

Tools

Microsoft Excel

Database Tools

Job description

Job Title: Manager, Department Operations Team

The Department Operations Team in the Faculty of Arts is seeking a full-time, regular Manager.

The Faculty of Arts is home to motivated educators, researchers, and students with the skills and knowledge to understand our rapidly changing, globalized world. It aligns with the university's strategic priorities, including Equity, Diversity, Inclusion, Accessibility, Indigenous Engagement, Mental Health, Global Engagement, and Sustainability.

Reporting and Leadership

The Manager reports to the Vice-Dean of the Faculty of Arts and collaborates with the Department Head / School Director. As part of the managerial leadership team, the Manager drives strategic priorities and oversees operational needs, interacting with faculty, staff, and students across a diverse environment. The role involves proactive leadership in managing and integrating unit operations.

Key Responsibilities

1. Lead strategic planning for staffing, budgeting, resource allocation, and space management.
2. Develop and maintain business continuity and emergency response plans.
3. Manage workplace safety, hazard assessments, incident reporting, and compliance.
4. Oversee curriculum and unit review processes.
5. Manage space and resource utilization.
6. Support faculty strategic and long-range planning.
7. Forecast and oversee budgets, including operational, research, and other funding.
8. Maintain financial reports, models, and analyses.
9. Manage grant funding and endowments.
10. Assist in budget planning and ensure operational transactions and reporting are accurate.
11. Advise on research funding, regulations, and compliance.
12. Track expenditures, analyze variances, and mitigate liabilities.
13. Update and develop policies aligned with strategic goals.
14. Lead organizational and operational initiatives.
15. Manage transitions in academic leadership roles.
16. Develop unit plans, manage teams of administrative and technical staff, and oversee recruitment, performance reviews, and development.
17. Coordinate academic career processes and recruitment initiatives.
18. Foster a collaborative work environment and oversee unit operations, events, and community engagement activities.

Qualifications / Requirements

Required:

• Undergraduate degree.
• At least 7 years of managerial experience.
• Experience with budget oversight and strategic planning.
• Leadership, conflict management, and communication skills.
• Ability to manage multiple priorities and attention to detail.
• Proficiency in Microsoft Office, especially Excel and database tools.

Considered an asset:

• Graduate degree.
• Knowledge of university systems and academic processes.
• Experience managing teams in unionized environments.

Application Details

Deadline: May 6, 2025.

We thank all applicants; only those selected for further consideration will be contacted.

This position is classified in the Management Career Band, Level 2, within the university's career framework.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Calgary, with a focus on research, innovation, and community engagement. Founded in 1966, it offers a vibrant learning environment and is committed to Indigenous strategies and diversity.

We encourage applications from diverse candidates and provide accommodations during the recruitment process. For questions on diversity and inclusion, contact the Office of Institutional Commitments. We particularly welcome applications from women, Indigenous peoples, persons with disabilities, racialized minorities, and members of the LGBTQ+ community.