Manager, Contract Negotiation and Performance

Fraser Health; Surrey; On-site; CAD 76,000 - 109,000; Full time

Job summary

Fraser Health in Surrey, BC, is seeking a Full-Time Manager, Contract Negotiation and Performance, to lead the Contract Management & Supply Utilization team at Central City Tower. The role focuses on measuring contract deliverables, negotiating terms, and ensuring consistent contract management across FH and PHSA interfaces.

The ideal candidate will hold a Master’s degree in Business Administration/Finance or related field, with at least seven years of senior experience in contract and supply

Qualifications

• Master's degree in Business Administration, Finance, and/or related discipline with relevant professional designation or accreditation.
• Minimum of seven years' recent related experience working in a large complex business environment, including contract and supply chain management, strategic transformation, and project management experience.
• An equivalent combination of education, training and experience may be acceptable.

Responsibilities

• Establish solutions to measure and track contract deliverables across different contract types, collaborating with all stakeholders to implement sustainable solutions, and develops sourcing and contract strategies.
• Provide commercial expertise in the negotiation of contracts within FHA by following a standard methodology and approach to negotiation preparation and facilitation.
• Provide contract-related issue resolution, both internally and externally and facilitates evaluation workshops involving FHA stakeholders and PHSA sourcing specialists.
• Communicate contract-related information to all stakeholders through KPI, sourcing reports, award recommendations, and briefing notes.
• Support and facilitate the RFP of bid/proposal preparation and management, such as review, development or identification of appropriate contracting model and/or terms and conditions; managing stakeholder review and approvals
• Ensures new and/or current contracts are updated in the digital contract repository and supports the maintenance of contractual records and documentation such as receipt and control of all contract correspondence, contact information sheets, contractual changes, status reports and other documents for all projects
• Provides guidance on contract matters to project managers or other operational staff, including training new project managers and other employees in contracting practices and procedures. Facilitate Contract awareness sessions and presentations throughout FHA in order to improve commercial compliance and standardize contract management processes.
• Develop and implement procedures for contract management and administration in compliance with organizational policy. Contributes to and/or influences organizational contract management policies.

Skills

Contract management

Negotiation

Leadership

Project management

Stakeholder management

Risk management

Education

Master's degree in Business Administration, Finance, and/or related discipline

Equivalent combination of education, training and experience may be acceptable

Tools

ERP Systems

Contract management software

Job description

Salary

The salary range for this position is CAD $55.25 - $79.42 / hour

Job Summary

We are currently seeking a Full-Time Manager, Contract Negotiation and Performance to provide leadership to our Contract Management & Supply Utilization team, at our Central City Tower, located in Surrey BC.

Build on your education and career experience as you:

• Establish solutions to measure and track contract deliverables across different contract types, collaborating with all stakeholders to implement sustainable solutions, and develops sourcing and contract strategies.
• Provide commercial expertise in the negotiation of contracts within FHA by following a standard methodology and approach to negotiation preparation and facilitation.
• Provide contract-related issue resolution, both internally and externally and facilitates evaluation workshops involving FHA stakeholders and PHSA sourcing specialists.
• Communicate contract-related information to all stakeholders through Key Performance Indicators (KPI), sourcing reports, award recommendations, and briefing notes.
• Support and facilitate the Request for Proposal (RFP) of bid/proposal preparation and management, such as review, development or identification of appropriate contracting model and/or terms and conditions; managing stakeholder review and approvals
• Ensure new and/or current contracts are updated in the digital contract repository and supports the maintenance of contractual records and documentation such as receipt and control of all contract correspondence, contact information sheets, contractual changes, status reports and other documents for all projects
• Provide guidance on contract matters to project managers or other operational staff, including training new project managers and other employees in contracting practices and procedures. Facilitate Contract awareness sessions and presentations throughout FHA in order to improve commercial compliance and standardize contract management processes.
• Develop and implement procedures for contract management and administration in compliance with organizational policy. Contribute to and/or influences organizational contract management policies.

Are you passionate about joining our team? We will be looking for you to have:

• Master's degree in Business Administration, Finance, and/or related discipline with relevant professional designation or accreditation
• Minimum ofseven (7) years' recent related experience working in a large complex business environment, including contract and supply chain management, strategic transformation, and project management experience
• An equivalent combination of education, training and experience may be acceptable

#LI-DNI

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

The Manager, Contract Negotiations and Performance is the principle change agent with respect to Fraser Health (FH) wide contract negotiations and financial improvement initiatives ensuring the transition to the desired future state. The Manager works seamlessly through contract negotiations and performance, ensuring a unified and consistent approach to contract and third party relationships, and ensures contract performance aligns with the organizational strategic objectives. The Manager works with the Financial Management Leadership Team to establish priorities and initiatives to improve the overall delivery.

Responsibilities

1. Establish solutions to measure and track contract deliverables across different contract types, collaborating with all stakeholders to implement sustainable solutions, and develops sourcing and contract strategies.
2. Provide commercial expertise in the negotiation of contracts within FHA by following a standard methodology and approach to negotiation preparation and facilitation.
3. Provide contract-related issue resolution, both internally and externally and facilitates evaluation workshops involving FHA stakeholders and PHSA sourcing specialists.
4. Communicate contract-related information to all stakeholders through Key Performance Indicators (KPI), sourcing reports, award recommendations, and briefing notes.
5. Support and facilitate the Request for Proposal (RFP) of bid/proposal preparation and management, such as review, development or identification of appropriate contracting model and/or terms and conditions; managing stakeholder review and approvals
6. Ensures new and/or current contracts are updated in the digital contract repository and supports the maintenance of contractual records and documentation such as receipt and control of all contract correspondence, contact information sheets, contractual changes, status reports and other documents for all projects
7. Provides guidance on contract matters to project managers or other operational staff, including training new project managers and other employees in contracting practices and procedures. Facilitate Contract awareness sessions and presentations throughout FHA in order to improve commercial compliance and standardize contract management processes.
8. Develop and implement procedures for contract management and administration in compliance with organizational policy. Contributes to and/or influences organizational contract management policies.
9. Collaborate with Risk Management Department / Finance to coordinate contractual insurance requirements.
10. Partner with Finance to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies, and export controls.
11. Identify opportunities to improve business processes including development and maintenance of standard contract templates and terms through collaboration with FH legal services department. Devise and roll out plans to implement changes and provides guidance and direction to stakeholders on use.
12. Provide leadership and direction to assigned department team members by providing advice and guidance relating to contract generation.
13. Manages the recruitment, mentoring and professional development of assigned staff; supervises designated staff, determines staff schedules, provides work direction and assignment of duties to meet operational requirements; conducts employee performance reviews, coaching session and facilitation of goal setting with the employee; identifies training/educational requirements as needed.
14. Plans and implements operating budgets for the department ensuring efficient utilization of the financial resources within the objectives, plans and budgets established by the Finance department.
15. Represents FH by participating on internal and external committees, organizations and advisory activities, as assigned.

Qualifications

Education and Experience

Master's degree in Business Administration, Finance, and/or related discipline with relevant professional designation or accreditation, with a minimum ofseven (7) years' recent related experience working in a large complex business environment, including contract and supply chain management, strategic transformation, and project management experience or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Demonstrated ability to lead, plan, direct and implement change processes.
• Ability to identify, plan and direct work assignments.
• Ability to supervise and provide direction to others.
• Ability to work independently and as a member of a team.
• Ability to organize and prioritize functions to meet tight and evolving timelines.
• Demonstrated ability to develop and maintain rapport with internal and external stakeholders.
• Ability to operate related equipment including applicable software applications.
• Physical ability to perform the duties of the position.
• Experience using Project Planning Tools & Techniques
• Knowledge of Contract Management Software Systems and/or ERP Systems

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust.

Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.