Coordinator, Property & Asset Management

Fraser Health; Surrey; On-site; CAD 74,000 - 105,000; Full time

Benefits offered by this job

Travel required

Job summary

Fraser Health is seeking a Property & Asset Management Coordinator to support capital property and leased assets across our regional health network. You will assist with due diligence, contract performance, and site maintenance, reporting to the PAM and coordinating with internal stakeholders.

The role requires a Diploma in Business Administration or BOMI designation, and 3–5 years in commercial real estate or facilities management. Travel across Surrey and surrounding areas is required.

Qualifications

• Experience in commercial real estate, property management or facility management.
• Proficiency with accounting and financial processes.
• Ability to manage leases, contracts and vendor relationships.

Responsibilities

• Assist with implementing and maintaining property management due diligence for leased and owned assets.
• Support landlord and vendor relationships to ensure facilities are maintained per lease/service agreements.
• Track work orders and service requests to meet KPI requirements.
• Maintain leased asset database and reporting for decision making.
• Assist with budget preparation and financial reporting.

Skills

Accounting

Finance

MS Office

Education

Diploma in Business Administration

RPA/FMA BOMI Canada designation

Tools

Yardi

MS Office

Job description

Salary
The salary range for this position is CAD $35.36 - $50.83 / hour

Job Summary

Do you have a passion for real estate and handling leased & owned assets? If so, bring your skills in Property Management to the Property & Asset Management Coordinator position! Reporting directly to the Property & Asset Manager (PAM) and you will assist with managing capital property and leased assets. You will play a critical factor in achieving real estate service goals, efficient operational maintenance on sites and due diligence on contract and lease performance.

Build on your education and career experience as you:

• Assist the Property & Asset Management team to implement, maintain and provide property management due diligence. This includes: financial, administrative and operational support to ensure optimal use and function of leased and owned assets to meet the clients’ needs;
• Assist the PAM with Landlord and vendor relationships to ensure that facilities are maintained and managed as per the lease agreement and/or service agreements. Preference will go towards candidates that have comprehension in reading and managing leases and contracts;
• Initiate and track work order requests and requests for services (RFS) to ensure Key Performance Index (KPI’s) are adhered to as per the Provincial Service Contract;
• Manage work orders for self managed sites;
• Conduct regular site visits for self managed sites and provide reporting to ensure maintenance requirements are current;
• Assist the PAM with tracking service complaints, escalating and/or resolving as necessary;
• Contribute to budget preparation by working with the PAM to ensure financial information is current and accurately compiled; and
• Ensure accuracy of the portfolio database (Yardi).

Are you motivated to join our team? We will be looking for you to have the following:

• A Diploma in Business Administration; and/or RPA/FMA designation from BOMI Canada and/or equivalent discipline.
• 3 to 5 years recent related experience in commercial real estate; property management and/or facility management.
• An equivalent combination of education, training and experience is acceptable.
• Current BC Driver's Licence and access to a personal vehicle for business related purposes. Travel is required in Surrey, Maple Ridge, Langley, Abbotsford, Chilliwack, Mission, Agassiz and Hope.
• Must be physically able to perform the essential duties of the position.

We are looking for an individual who is proficient in accounting and financial and has strong software application skills (MS Office). You have excellent planning and organizational skills as well effective interpersonal and conflict resolution skills to help you navigate your work tasks. Individuals who can work well independently and add positivity to a team environment are key assets too.

This is a Full-Time opportunity based out of our Central City offices located in Surrey BC. This roll will require vehicle travel within the Fraser Health region.

#LN-DNI

Detailed Overview

Assists the Manager, Property and Asset Management with managing capital property and leased assets for Fraser Health, Vancouver Coastal Health Authority, Provincial Health Services Authority and Providence Health Care (collectively, the "Organizations"); assists the Manager with coordinating and achieving real estate service goals and optimal operational maintenance of sites through site improvement projects, effective staff deployment and due diligence on contract performance; communicates and relays contract information to the Organization's staff and management to collect information and communicate policies to key contacts such as external consultants, property management provider and vendors, the University of British Columbia, government and other internal user groups on project development, contractual and operational matters.

Responsibilities

1. Works closely with Property & Asset Management team to implement, maintain and provide due diligence on leasing contracts post negotiation and execution of contracts; works with internal clients and contract providers to ensure optimal use and function of leased sites and owned assets to meet client needs.
2. Coordinates property administration services to users including project management of site improvement projects, monitoring of contracts, maintaining records and acting as a liaison between internal users, site representatives and contractors.
3. Maintains and updates site manuals and communicates policies and procedures to users as needed; works with the Manager, Property and Asset Management to implement and comply with environmental management plans, the monitoring of performance of services and the dissemination of operational policies.
4. Monitors performance of contract support services such as janitorial, waste management, security services for leased sites and informs the Manager, Property and Asset Management of issues and concerns, as needed.
5. Responsible for the leased asset database program; ensures proper maintenance of records and reporting to support operational decisions and mitigate legal risks; develops, produces and consolidates related reports and statistics for the Director or Manager.
6. Collaborates with stakeholders to coordinate and implement project plans for tenant improvement projects; carries out project plan according to project methodologies to ensure successful completion and coordination of project components; works with stakeholders to facilitate consensus and ensures readiness for future project implementation.
7. Tracks project progress according to plan, monitors and reports on the status of projects and major issues/obstacles encountered; maintains ongoing support for initiatives from user groups and keeps stakeholders aware of project status; ensures effective communication channels are in place.
8. Advises the Manager of key project issues by conveying policies and priorities, coordinating work and ensuring issues are resolved or forwarded to the appropriate area or individual to ensure project and contract deliverables and timelines are met; coordinates various groups with interest in the project and key contacts to ensure that the user requirements are addressed.
9. Acts as the liaison between project proponents and user team by managing and coordinating inquiries, gathering information and making recommendations for official responses; works with user groups to change and resolve operational issues and concerns.
10. Attends meetings involving Managers, Directors, Executive Directors and other Senior Management in the Organizations and reports back to the Director or designate as directed.

Qualifications

Education and Experience

Diploma in Business Administration or related discipline, supplemented with three (3) to (5) years' recent and related progressive experience in health care project planning and design and management, or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to provide technical expertise, process management to support projects
• Ability to identify issues and analyzes alternatives to provide decision support
• Ability to provide needs analysis and support to internal users and consultants
• Ability to provide insight and analysis, influence decision-making and to lead interdisciplinary teams
• Ability to work effectively under time pressure, meet deadlines, balance work priorities and resolve problems in a timely manner
• Ability to work independently and manage components of large engagements
• Ability to develop and maintain rapport with internal and external stakeholders
• Ability to operate related equipment including relevant software applications
• Physical ability to perform the duties of the position

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force.

We strive to maintain an environment of respect, caring and trust.

Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.