Maintenance Execution Coordinator

Ontario Northland; Northeastern Ontario; On-site; CAD 77,000 - 91,000; Full time

Job summary

Ontario Northland is seeking a Maintenance Execution Coordinator for the Rail Mechanical team in Cochrane to support the Supervisor, Maintenance Planning EAM. You will help manage scheduled work, ensure timely execution, and coordinate resources to keep maintenance activities on track.

The role requires a three-year college diploma or equivalent, experience with asset management systems, and strong coordination and communication skills.

Qualifications

• Three-year College Diploma or Degree in Engineering, Business Administration, Information Technology, or a related field
• Minimum 1-2 years of experience in asset management, maintenance, or a related field, including monitoring asset performance and recommending corrective actions and improvement plans
• Experience using Enterprise Asset Management (EAM) or work management systems such as SAP PM, IBM Maximo, or HxGN EAM
• Knowledge of maintenance and asset management principles, including preventive, predictive, and corrective maintenance practices

Responsibilities

• Monitor and update work orders scheduled and assigned during the current work week, providing timely status updates and ensuring work progresses as planned
• Monitor progress against weekly schedules and assist with rescheduling or reprioritizing work based on emergent needs and operational requirements
• Facilitate the assignment and reassignment of work activities to technicians and contractors based on Supervisor work order prioritization, resource availability, and business needs
• Provide day-to-day support to maintenance teams, addressing issues as they arise and facilitating solutions to keep work on schedule
• Assist in scheduling and allocating the personnel, tools, equipment, and materials required to support efficient work execution
• Effectively utilize the EAM system to track assets, maintenance activities, labour, materials, and maintenance records
• Maintain accurate work history, technical and vendor files, ensuring work order documentation is complete, accurate, and up to date
• Coordinate with the Stores and Procurement departments to ensure parts and materials are available to support scheduled and emergency work
• Assist with identifying, sourcing, requisitioning, and tracking inventory and non-inventory parts required for maintenance activities
• Resolve day-to-day execution issues such as resource conflicts, incomplete work orders, material shortages, and changing priorities
• Consult with operators and managers to determine equipment and work execution requirements and support the effective delivery of maintenance activities
• Facilitate daily team meetings and promote adherence to work execution management processes and guiding principles
• Support KPI reporting, data integrity initiatives, and provide guidance to business unit personnel on work execution processes and EAM system utilization
• Perform other related duties as assigned in support of maintenance execution, asset reliability and business objectives

Job description

POSITION: Maintenance Execution Coordinator
REPORTS TO: Supervisor, Maintenance Planning EAM
DEPARTMENT: Rail Mechanical
LOCATION: Cochrane
REFERENCE: 300-141B-27
SALARY: $76,960 - $90,532

WHO WE ARE: Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Maintenance Execution Coordinator provides comprehensive on-site support to the Supervisor, Maintenance Planning EAM, ensuring the smooth execution of scheduled work and the timely resolution of issues within the function. The role supports the seamless transition from planning and scheduling to work execution, providing visibility and control over maintenance activities through the effective use of EAM systems. Acting as a key resource, the Maintenance Execution Coordinator assists with daily operational challenges, maintains data accuracy, supports adherence to established plans, coordinates response efforts during emergencies and breakdowns, and promotes effective system utilization to support the Business Unit’s asset management objectives and operational excellence.

MAJOR DUTIES / RESPONSIBILITIES:

• Monitor and update work orders scheduled and assigned during the current work week, providing timely status updates and ensuring work progresses as planned.
• Monitor progress against weekly schedules and assist with rescheduling or reprioritizing work based on emergent needs and operational requirements.
• Facilitate the assignment and reassignment of work activities to technicians and contractors based on Supervisor work order prioritization, resource availability, and business needs.
• Provide day-to-day support to maintenance teams, addressing issues as they arise and facilitating solutions to keep work on schedule.
• Assist in scheduling and allocating the personnel, tools, equipment, and materials required to support efficient work execution.
• Effectively utilize the EAM system to track assets, maintenance activities, labour, materials, and maintenance records.
• Maintain accurate work history, technical and vendor files, ensuring work order documentation is complete, accurate, and up to date.
• Coordinate with the Stores and Procurement departments to ensure parts and materials are available to support scheduled and emergency work.
• Assist with identifying, sourcing, requisitioning, and tracking inventory and non-inventory parts required for maintenance activities.
• Resolve day-to-day execution issues such as resource conflicts, incomplete work orders, material shortages, and changing priorities.
• Consult with operators and managers to determine equipment and work execution requirements and support the effective delivery of maintenance activities.
• Facilitate daily team meetings and promote adherence to work execution management processes and guiding principles.
• Support KPI reporting, data integrity initiatives, and provide guidance to business unit personnel on work execution processes and EAM system utilization.
• Perform other related duties as assigned in support of maintenance execution, asset reliability and business objectives.

REQUIREMENTS:

• Three-year College Diploma or Degree in Engineering, Business Administration, Information Technology, or a related field
• Relevant trade certification (e.g., Machinist, Electrician, Pipefitter, Painter, Metal Fabricator) considered an asset
• Minimum 1-2 years of experience in asset management, maintenance, or a related field, including monitoring asset performance and recommending corrective actions and improvement plans
• Experience using Enterprise Asset Management (EAM) or work management systems such as SAP PM, IBM Maximo, or HxGN EAM
• Experience with work order scheduling, resource allocation, and asset management business processes considered an asset
• Knowledge of maintenance and asset management principles, including preventive, predictive, and corrective maintenance practices
• Ability to generate, interpret, and analyze maintenance reports, work orders, schedules, asset performance data, and key performance indicators (e.g., MTTR, MTBF) to identify trends and improvement opportunities
• Knowledge of spare parts planning, inventory management, material availability requirements, and maintenance resource coordination
• Awareness of regulatory requirements, maintenance standards, and health and safety practices
• Strong communication, interpersonal, coordination, planning, analytical, and problem-solving skills, with the ability to effectively collaborate with multiple stakeholders
• Ability to adapt to changing priorities, work independently, and perform effectively in a dynamic environment
• Highly organized and self-motivated
• Valid Class G Driver's License
• Committed to workplace health and safety
• Must be available to work the following shift:
  • Tuesday to Friday, 12:00 a.m. to 8:00 a.m.
  • Saturday, 8:00 a.m. to 4:00 p.m.

PRE-EMPLOYMENT REQUIREMENTS:

The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE:

November 15, 2026, no later than 11:59 p.m.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.

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