Legal Contracts Administrator (14 Month Contract)

Ontario Northland; North Bay; On-site; CAD 84,000 - 98,000; Full time

Job summary

Ontario Northland is seeking a Legal Contracts Administrator on a 14 Month Contract in North Bay. You will assist with drafting and finalizing contracts, manage the contract system and handle insurance certificates, reporting, and cross-department support.

The role requires a college diploma in Legal Assistant or Law Clerk studies and 5+ years of broad legal experience, including contract administration. Collaboration with multiple stakeholders and strict confidentiality are essential.

Qualifications

• College diploma in Legal Assistant or Law Clerk studies.
• 5+ years experience in a broad range of legal practice areas, including contract administration and management.
• Extensive knowledge of legal practices and procedures, terminology, legal processes, document preparation and legal office procedures.
• Ability to deal with highly confidential and sensitive issues.
• Excellent interpersonal and communication skills and demonstrated ability to collaborate with multiple stakeholders, including the public, public sector partners and First Nations stakeholders.
• Ability to exercise sound judgment in conflict situations with internal and external parties.
• Independent self-starter with excellent time management skills, problem solving and strategizing skills.

Responsibilities

• Assist with drafting, preparing and finalizing contracts, including communicating with contractors, internal project managers and the Strategic Procurement department.
• Be the administrator for the contract management system
• Manage certificates of insurance, WSIB certificates and bonds for contracts
• Manage and provide substantive support to the contract management process
• Manage requests for services made by internal and external clients
• Obtain insurance certificates from the insurance broker as required
• Coordinate and provide support for corporate related department activities, for example annual reports, budget process, department workplan & reporting activities
• Provide other support and assistance to Legal Services & Corporate Governance as required

Skills

Contract administration

Legal knowledge

Attention to detail

Independent self-starter

Team collaboration

Time management

Education

College diploma in Legal Assistant or Law Clerk studies

Tools

Office 365

Adobe

Job description

POSITION: Legal Contracts Administrator (14 Month Contract)

REPORTS TO: General Counsel

DEPARTMENT: Legal Services & Corporate Governance

LOCATION: North Bay

REFERENCE: 800-159-27

SALARY: $83,538 - $98,280

WHO WE ARE: Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, a defined benefit pension plan, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT: The Legal Contracts Administrator is responsible for compiling and managing the contracts for the corporation and providing support for other legal matters.

MAJOR DUTIES/ RESPONSIBILITIES

• Assist with drafting, preparing and finalizing contracts, including communicating with contractors, internal project managers and the Strategic Procurement department.
• Be the administrator for the contract management system
• Manage certificates of insurance, WSIB certificates and bonds for contracts
• Manage and provide substantive support to the contract management process
• Manage requests for services made by internal and external clients
• Obtain insurance certificates from the insurance broker as required
• Coordinate and provide support for corporate related department activities, for example annual reports, budget process, department workplan & reporting activities
• Provide other support and assistance to Legal Services & Corporate Governance as required

REQUIREMENTS

• College diploma in Legal Assistant or Law Clerk studies
• 5 or more years experience in a broad range of legal practice areas, including contract administration and management
• Extensive knowledge of legal practices and procedures, terminology, legal processes, document preparation and legal office procedures
• Ability to deal with highly confidential and sensitive issues
• Excellent interpersonal and communication skills and demonstrated ability to collaborate with multiple stakeholders, including the public, public sector partners and First Nations stakeholders
• Ability to exercise sound judgment in conflict situations with internal and external parties
• Aptitude to identify issues, analyze and interpret data to make recommendations in concise and comprehensible format
• Independent self-starter with excellent time management skills, problem solving and strategizing skills
• Ability to work effectively in a team environment
• Above average ability to work with a variety of software programs including Office 365 and Adobe and ability to adapt to new software programs
• Must be committed to company health and safety

CLOSING DATE: November 16, 2026 no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration.

PRE-EMPLOYMENT REQUIREMENTS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, pour plus de renseignements.