Maintenance Coordinator - Victoria

Thales; Victoria; Hybrid; CAD 67,000 - 105,000; Full time

Benefits offered by this job

Extended Health

Dental

HSA

Life Insurance

AD&D

Short-term Disability

Retirement Savings Plan

Employee Discounts

Job summary

Thales in Victoria, BC is seeking a Ship Maintenance Coordinator to support the Ship Maintenance Leads and Service Delivery Team. Hybrid work in Victoria, with oversight of TSN subcontractors, tools, and materials to ensure safe, compliant maintenance results.

The role emphasizes documentation, reporting, and coordination across procurement, project management, and safety processes, reporting to the NEM Liaison & Service Delivery Team Lead. Strong MS Office and ERP experience is valued.

Qualifications

• Strong computer literacy with Microsoft Word, Excel and PowerPoint.
• Excellent organizational skills and ability to balance priorities.
• Procurement, project management or warehouse experience is desirable.
• Project experience interfacing between internal and external stakeholders.

Responsibilities

• Provide general project support and administration to the Waterfront Service Delivery Team.
• Review maintenance instructions for service providers to ensure completeness.
• Oversee maintenance activities to meet quality and safety standards.
• Compile Work Item closure reports and enter into the project tool.
• Generate and manage documentation (Word, Excel, PowerPoint) for the team.
• Ensure subcontracted providers have necessary paperwork and materials.
• Attend meetings, prepare agendas and minutes.
• Generate purchase requisitions and manage POs for subcontracted services.
• Maintain service provider records and ensure regulatory compliance.
• Help keep accurate and timely records for the Service Delivery team.
• Other tasks as required.

Skills

MS Word

MS Excel

MS PowerPoint

Organizational skills

Procurement experience

Project management

Stakeholder liaison

Education

Engineering/Technical/PM-related degree

Tools

SAP

DRMIS

ERP software

Job description

Location: Victoria - 905 Ellery, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Position Summary

This position is Hybrid Victoria BC.

Thales is hiring a Ship Maintenance Coordinator to provide work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN)(sub-contractors) during each Work Period. The Maintenance Coordinator ensures that: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. Reporting to their respective NEM Liaison & Service Delivery Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate and close out each work period.

Key Areas of Responsibility

The Maintenance Coordinator is responsible for:

• Provision of general project support and administration activities to the Waterfront Service Delivery Team.


• Reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations.


• Overseeing maintenance activities being conducted by service providers ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner.


• Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure.


• Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team.


• Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks.


• Attending meetings and preparing meeting agendas and minutes.


• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams.


• Ensuring service provider records are complete and up to date.


• Ensuring compliance with Health and Safety requirements.


• Assisting the Service Delivery team with keeping accurate and timely records.


• Other tasks as required.

Minimum Requirements

Skills and Abilities:

• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential;


• Strong organizational skills and ability to balance multiple priorities;


• Experience within procurement, project management or warehouse environments highly desirable; and


• Project experience interfacing between internal/external stakeholders.

Technical/Specialized Knowledge

• Minimum of two years previous experience working within the Military or a Defense Contract or Project desirable.


• Experience with the Defense Resource Management Information System (DRMIS), or comparable document management system is advantageous.


• Experience working in SAP, or comparable Enterprise Resource Planning or Asset Management software is advantageous.


• Previous experience in ship-refit and repair activities is advantageous.

Preferred Qualifications

Education:

• Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable.

Regulatory Compliance Requirements

• Required to access and work in DND facilities and therefore must comply with Federal facility health regulations.


• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.


• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.


• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

The anticipated Total Target Compensation(TTC), inclusive of annual salary and bonus eligibility, for this role is based on $67,170.06- $104,952.21 range. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, provincial, and federal laws.

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.


• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.


• Company paid holidays, vacation days, and paid sick leave.


• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.


• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.