Maintenance Coordinator (Kitchener)

Reflector Entertainment Ltd.; Kitchener; On-site; CAD 64,000 - 80,000; Full time

Job summary

Reflector Entertainment Ltd. in Kitchener, Ontario is seeking a Maintenance Planner for a 1-year contract. The role onsite focuses on planning, prioritizing, and scheduling corrective, preventive, and predictive maintenance to maximize uptime and safety.

You will work with Maintenance, Production, and Reliability teams to ensure work is well-defined, resourced, and ready for execution, contributing to safety, quality, service, and cost targets.

Qualifications

• Post-secondary degree, diploma or certification in a related field preferred.
• Minimum 3 years in maintenance planning/coordination in manufacturing.
• Strong CMMS knowledge and SAP experience preferred.
• Advanced Excel and MS Office abilities required.

Responsibilities

• Develop detailed maintenance work plans with steps, parts, tools, and labor estimates.
• Coordinate shop-floor planning for electrical and mechanical maintenance.
• Ensure work is fully kitted and resourced before scheduling.
• Track KPIs and support budgets for maintenance activities.

Skills

CMMS experience

Analytical skills

Organizational skills

Time management

Excellent communication

Education

Post-secondary degree/diploma/certification

Tools

CMMS

SAP

Microsoft Excel

Job description

Location: Kitchener, Ontario

Salary Range: $63,899 - $79,874

Department: Kitchener Fixed Manufacturing

Position Type: Contract (1 Year), Full-Time, Onsite, Replacement

Shift:Monday - Friday (9:00am - 5:00pm)

Position Overview

The Maintenance Planner plays a critical role in improving the efficiency, reliability, and cost control of the maintenance function. This position is responsible for planning, prioritizing, and scheduling corrective, preventive, and predictive maintenance activities to support safe operations and maximize equipment uptime.

Working closely with Maintenance, Production, and Reliability teams, the Maintenance Planner ensures work is well-defined, properly resourced, and ready for execution. This role contributes directly to achieving site goals related to safety, quality, service, and cost performance.

Key Responsibilities

• Actively support and comply with all safety programs and policies within the manufacturing location.
• Develop detailed maintenance work plans for corrective, preventive, and predictive maintenance, including:
  • Job steps and safety requirements
  • Required parts and materials.
  • Special tools and contractor needs
  • Estimated labor hours by trade.
• Perform shop-floor planning for mechanical and electrical maintenance activities to ensure work readiness.
• Coordinate with vendors and contractors for required services, parts, or outsourced work.
• Ensure all planned work is fully kitted prior to scheduling.
• Regularly visit the shop floor to identify and remove barriers that could impact safe and efficient task execution.
• Prioritize maintenance activities using criticality analysis and coordinate schedules with Maintenance and Production to optimize uptime.
• Support preventive and predictive maintenance programs and continuous improvement initiatives.
• Assist in developing and supporting master plans for shutdowns, outages, and turnarounds.
• Track and update key performance indicators (KPIs) related to maintenance planning and execution.
• Provide input into maintenance budget development and cost tracking.
• Utilize CMMS and ERP systems to plan, schedule, and track maintenance work.
• Communicate effectively with stakeholders across Maintenance, Operations, Quality, and external service providers.
• Manage multiple priorities and projects in a fast-paced manufacturing environment.
• Perform additional related duties as required.

Qualifications

• Post-secondary degree, diploma, or certification; preference given to manufacturing, engineering, or mechanical/electrical disciplines.
• Minimum 3 years of experience in a manufacturing environment in a maintenance planning, coordination, or reliability-related role.
• Strong working knowledge of CMMS systems
• SAP experience (intermediate to expert preferred)
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office
• Experience supporting major projects or new equipment CMMS setup is an asset.
• Strong analytical, organizational, and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and stakeholders simultaneously.
• Trades background or maintenance supervision experience will be considered as an asset.