Coastal Docking Manager (West)

Thales; Mill Bay, Area A (Mill Bay / Malahat); Hybrid; CAD 110,000 - 135,000; Full time

Benefits offered by this job

Extended Health Insurance

Retirement Savings Plan

Paid holidays

Job summary

Thales in Mill Bay, BC is seeking an AJISS Coastal Docking Manager to oversee planning, execution and closeout of docking work in Western Canada. The role requires coordinating with Thales engineering, service delivery, MEPM NC, and shipyards to ensure timely, on-budget DWP/EWP execution.

The position involves on-site supervision, bid package preparation, and liaising with regulators and ABS. Hybrid work in Mill Bay or Victoria is offered with security clearances required.

Qualifications

• Minimum 5 years managing vessel maintenance or engineering in the last 10 years.
• Experience supervising teams undertaking maintenance activities.
• Experience overseeing at least one vessel refit or docking work period worth CAD 10,000,000+.
• Prior defense environment experience and strong stakeholder interfacing.
• Proficient with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Assist with planning and execution of AJISS Docking Work Periods (DWP).
• Coordinate planning meetings among stakeholders (NC, Thales, FTA, FER, ABS, SS).
• Track progress and ensure DWP/EWP timelines and budgets are met.
• Compile RFPs and review with MEPM NC for approvals.
• Support on-site Thales personnel and oversee shipyard work execution.
• Prepare OQE submissions and liaise with ABS on class implications.

Skills

Planning

Stakeholder liaison

Project coordination

Bids & proposals

Cross-functional collaboration

Education

MS ENG HOD / NCS ENG HOD

Engineering degree or marine tech diploma

Tools

Word

Excel

PowerPoint

Job description

Location: Mill Bay - Squl’ew’, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow’s possible.

AJISS Coastal Docking Manager

Mill Bay, BC or Victoria, BC- Hybrid

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

We have a current vacancy for an AJISS Coastal Docking Manager who will be responsible and accountable to the AJISS Docking Delivery Manager for assisting with all aspects of planning, execution and closeout of AJISS Docking Work Periods performed in Western Canada.

Key Areas of Responsibility

The AJISS Coastal Docking Manager (West Coast) will be responsible for:

• Assisting with the creation and standardizing planning activities for all future AJISS Docking Work Periods (DWP).
• Act as secondary point of contact between Thales and MEPM (NC) for all DWP related activities.
• Assisting with the overall planning of all DWP’s and Extended Work Periods (EWP) under the AJISS Program, including:
  • Organizing and coordinating all planning meetings required between all stakeholders (NC, Thales, Fleet Technical Authority (FTA), Fleet Engineering Readiness (FER), American Bureau of Shipping (ABS) and Ships Staff (SS));
  • Organizing and coordinating progress review meetings for the planning phases of EWP’s and DWP’s, including coordination of required tasks through Thales Engineering, ILS, Procurement and Service Delivery;
  • Liaise with all stakeholders (Thales Engineering, Service Delivery, Life Cycle Maintenance Managers (LCMM’s), Technical Authorities (TA’s), SS) for the planning of Pre and Post EWP’s;
  • Liaise with Thales Engineering, Service Delivery, MEPM NC, SS, FTA to ensure that all Corrective Maintenance is captured in the appropriate EWP/DWP window;
  • Compiling Request for Proposals (RFP’s) and associated documentation, liaising with Thales Engineering for generation of Docking Specs;
  • Coordinating with MEPM NC for the review and approval of each DWP RFP package; and
  • Responsible for tracking and reporting progress of DWP Planning activities as required;
• Assisting with the compilation of the DWP RFP package for submission to qualified shipyards as per the recommended DWP Planning timelines.
• Attending the bidders conference for all potential bidders on the vessel entering the DWP.
• Assisting with the review and coordination of responses to questions received from potential bidders during the bidding phase.
• Assisting with the review and selection of each DWP package.
• Assisting with the compilation of an Unsolicited Proposal for each DWP and submission for review.
• Coordinating with MEPM NC and the Thales NEM Liaison to ensure that the Fleet Schedule is reflective of the required EWP/DWP timeframes.
• Responsible for supporting the on‑site Thales personnel (Ship Maintenance Leads (SML’s) & Maintenance Coordinators (MC’s)) and overseeing the execution of the work being conducted by the selected DWP shipyard.
• Overseeing the review of all arising’s submitted by the shipyard to determine if the work is in scope, necessary and achievable within the allocated budget and timeline. Assessment to be communicated to MEPM NC for approval prior to implementation.
• Responsible for attending the bi‑weekly Progress Review Meetings held by the shipyard during the DWP phase of the Work Period.
• Assisting with the compilation of OQE and for the submission to the appropriate repositories’.
• Liaising with ABS to ensure that all Class Implications are being addressed.
• Assisting the Thales SML with the compilation of the EWP/DWP Weekly and Closeout Reports.
• Capture and identify any Lessons Learned.
• Organize stakeholder meetings to ensure Lessons Learned are properly recorded and actioned to ensure continuous improvement to the planning, execution and closeout of future DWP’s.

• People Management
  • Provides appropriate resources to deliver bids, projects and products
  • Plans the team’s workload in the short, medium and long term
  • Develop team skills to support bids, projects and products
  • Supports recruitment, onboarding, performance management, career management and succession planning for the team
  • Coaches, mentors and develops the team
  • Leads the team to meet company expectations for productivity, chargeability, quality, continuous improvement and accomplishment of objectives
  • Ensures that company policies and procedures are followed, including timesheets, time off, and travel.

• Health, Safety & Environment
  • Comply with and ensure compliance of others to all relevant HS& E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment.
  • Promote Thales’s Health, Safety and Environmental programs by demonstrating HS& E Leadership in a professional and supportive manner.

• Other duties as assigned from time to time.

Minimum Qualifications

• Possess an Engineering Degree or 2-year technical diploma in a marine technical field from a recognized university or college program or certified as a technologist by a recognized provincial, state or federal (national) licensing body in a relevant field or has a former member of the Canadian Armed Forces (CAF) Head of Department qualification as a Marine System Engineer (MS ENG HOD) or Naval Combat System (NCS ENG HOD);
• Possess a minimum of 5 years of experience in the management of vessel maintenance or engineering in the last 10 years;
• Demonstrated experience managing at least one (1) vessel refit or docking work period of at least $10,000,000 CAD within the last 5 years.
• Prior experience working within a defense environment.
• Demonstrated experience in the supervision of teams undertaking maintenance activities.
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.
• Experience interfacing between various internal/external stakeholders.
• Strong organizational skills and ability to balance multiple priorities.

Preferred Qualifications

• Tertiary education in an Engineering or Business/Project Management related field
• Prior people management experience
• Experience with the maintenance requirements of the HDW Class of vessels
• Experience within procurement, finance, project management or warehouse environments
• Accreditation as a Certified Practicing Project Manager or equivalent

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

Special Position Requirements

Predominantly office based, but will also be required to work onboard Naval Vessels, or remotely (including from home).

Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights.

Must meet all federal government requirements to access Canadian government facilities, including Naval Dockyards

Travel: Domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels

Schedule: 40 Hours per week during Core Business Hours Monday-Friday.

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $110,000 - $135,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence‑enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full‑time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short‑term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long‑Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.