Maintenance Coordinator

Tomlinson Group of Companies; Canada; On-site; CAD 53,000 - 58,000; Full time

Benefits offered by this job

Competitive wages

Bonus programs

Health and dental benefits

Tuition reimbursement

Retirement benefits program

Family-oriented team environment

Employee discounts

Job summary

The Tomlinson Group of Companies is seeking a Maintenance Coordinator to oversee scheduling, monitoring, and tracking of maintenance for CVOR vehicles and plants. You will coordinate with service technicians, external providers, and various software systems to ensure efficient operations, reporting to the Operations Manager.

Responsibilities include creating work orders, prioritizing repairs, tracking inspections, and maintaining parts inventories.

Qualifications

• Previous experience in fleet maintenance coordination, garage operations or related field.
• Strong communication and organizational skills.
• Proficiency in SAP, Outlook, Excel, and other required software an asset.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Produce work orders for all projects and repairs and ensure they are accurate.
• Use GeoTab DVIRs to create and prioritize work orders for garage staff.
• Track and schedule all annual safety inspections, PMAs and PMBs.
• Prepare repair list for evening shift based on fleet requirements and repair priorities.
• Track weekly garage utilization and work order accuracy.
• Input all work orders into SAP on a weekly basis and report utilization figures to management.
• Act primary point of contact for garage staff when ordering parts.
• Receive repair requests via phone, email, and in person, prioritizing repairs to minimize equipment downtime while focusing on customer service.
• Track parts/material inventories for garages and plan orders to maintain minimum stocks.
• PO creation for maintenance and operations expenses.
• Identify trends and high expense items that should be focused on.
• Maximize productivity and efficiency of service technician time and their assets.
• Open all work orders, enter technician time, service reports daily, cost parts, and close orders timely.
• Be the Gatekeeper of garage telematics, ensure GPS and communication, arrange repairs and remove telematics from sold equipment.

Skills

Communication skills

Organization

Independent work

Teamwork

Tools

SAP

Outlook

Excel

Job description

Maintenance Coordinator

The Maintenance Coordinatoris responsible for overseeing the scheduling, monitoring, and tracking ofmaintenance and repair services for CVOR vehicles and plants. This roleinvolves coordinating with service technicians, external providers, and varioussoftware systems to ensure efficient maintenance operations. The MaintenanceCoordinator reports to the Operations Manager.

LOCATION: 891 Jinkinson Road
VACANCY TYPE: Replacement

DUTIES & RESPONSIBILITIES:

• Produce work orders forall projects and repairs and ensure they are accurate.
• Use GeoTab DVIRs tocreate and prioritize work orders for garage staff.
• Track and schedule allannual safety inspections, PMAs and PMBs.
• Prepare repair list forevening shift based on fleet requirements and repair priorities.
• Track weekly garageutilization and work order accuracy.
• Input all work ordersinto SAP on a weekly basis and report utilization figures to management.
• Act primary point ofcontact for garage staff when ordering parts.
• Receive repair requestsvia phone, email, and in person, prioritizing repairs to minimizeequipment downtime while maintaining a strong focus on customer service.
• Track parts/materialinventories for garages and plan orders to maintain minimum stocks.
• PO creation formaintenance and operations expenses.
• Parts & materials
• Admix, fibers andconcrete additives
• Identify trends andhigh expense items that should be focused on.
• Maximize theproductivity and efficiency of service technician time and their assets.
• Open all work orders,enter technician time, service reports daily, ensure all parts are costedand close work orders in a timely manner.
• Be the Gatekeeper ofgarage telematics, ensuring that new units have GPS where required, ensurethat the Telematics are communicating, arranging repair of units that arenot and having telematics removed from sold equipment.
• Various administrativeand clerical duties to support the garage, plant and operations teams.
• Other projects andinitiatives and described by supervisor and management

REQUIREMENTS:

• Previousexperience in fleet maintenance coordination, garage operations or relatedfield.
• Strongcommunication and organizational skills.
• Proficiencyin SAP, Outlook, Excel, and other required software an asset.
• Abilityto work independently and collaboratively in a team environment

COMPESATION INFORMATION:

The expected range for thisposition is $53,000 - $58,000. Placement within the range is dependent on avariety of factors including qualifications and experience.

TOMLINSON OFFERS:

• Competitive wages
• Bonus programs
• Employer paid health and dental benefits
• Extensive training programs and tuition reimbursement
• Retirement benefits program
• Family-oriented team environment
• Employee discounts and other rewards programs

The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies.We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.