Maintenance Administrator

Keyera Corp.; Fort Saskatchewan; On-site; CAD 65,000 - 92,000; Full time

Benefits offered by this job

Flexible Benefits

Saving plan options (RRSP/TFSA)

Defined Contribution Pension up to 10%

Wellness Personal Spending Account $/y

Paid vacation and 8 flex days

Volunteer days

Employee Family Assistance Program

Job summary

Keyera is seeking a Maintenance Administrator to support the Maintenance Department at the Fort Saskatchewan Complex. You will provide administrative and systems support to a team of about 65 maintenance staff and 10 leaders, ensuring accurate records and consistent work processes across a large plant.

Work primarily at KFS South with onsite office, with options for 9x80 or 4x10 schedules. Proficiency in MS Office required; Maximo/CMMS experience and knowledge of procurement and scheduling are

Qualifications

• Administrative experience in an industrial environment.
• Experience with CMMS systems is an asset.
• Strong organizational skills and attention to detail.
• Proficient in MS Office; Power BI a plus.

Responsibilities

• Provide day-to-day administrative and systems support to the KFS Maintenance Department.
• Support contractor timesheets, planning, scheduling, purchasing, and asset documentation in Maximo.
• Prepare work packages, maintain documentation, and update schedules.
• Generate monthly maintenance reports and KPI dashboards (HSE, reliability, asset management).
• Develop departmental guidelines to ensure consistent work processes and records.
• Assist with turnover/outage activities and budget data collection.
• Serve as site liaison for fleet management and office building services.
• Assist with procurement, inventory, and vendor administration as needed.

Skills

Organization

Communication

Time management

Multitasking

Education

Diploma in Business Administration

Post-secondary education advantageous

Tools

Excel

Word

Outlook

Maximo

SAP PM

Power BI

Job description

Keyera Career Opportunity Why Keyera?

It’s our purpose-driven culture, benefits, and people. From flexible, customizable benefits and an employer-funded pension plan to our Keyera Connects social investment program and paid employee volunteer days, we’re focused on empowering our people and communities.

Benefits

• Flexible Benefits to meet your individual and family needs, including $3,500 plus 4.5% of base salary each year to customize your benefits and investments
• Saving plan options, including an Employee Share Purchase Plan, RRSP, and TFSA
• Defined Contribution Pension Plan funded by Keyera up to 10% of base salary
• Wellness Personal Spending Account of $750 per year to cover wellness expenses
• Paid vacation and eight flex days each year
• Two paid volunteer days each year to support the causes that are most important to you
• Employee Family Assistance Program with a variety of support resources from professional counselling to financial planning support and more.

Keyera’s Northern Allowance is a tiered incentive program based on years of service, currently offered to employees working at the following locations: Grande Prairie Office, Wapiti, Simonette, Gold Creek, South Cheecham, and Fox Creek Terminal.

This information reflects the current state of the program and may be subject to change over time. Please note that compensation and benefits may be different based on the work location, position, and a candidate's experience and qualifications. Job Type: Permanent

The POSITION

Keyera is currently seeking a Maintenance Administrator to support the Maintenance Department at our Keyera Fort Saskatchewan Complex (KFS). Reporting to the Area Maintenance Manager, this role will provide administrative, reporting, and systems support to the KFS Maintenance Department. The successful candidate will play an important role in supporting maintenance leaders, maintaining accurate records, supporting departmental activities, and helping ensure consistent work processes across a large and dynamic plant maintenance team. This role is primarily based at KFS South, with a permanent onsite office and access to workspace at KFS North as needed. The role also offers work schedule options, including 9x80 or 4x10.

RESPONSIBILITIES

• Provide day-to-day administrative and systems support to the KFS Maintenance Department, supporting a team of approximately 65 maintenance employees and working closely with approximately 10 maintenance leaders.
• Work closely with Keyera’s Computerized Maintenance Management System, Maximo, to support maintenance contractor timesheets/LEMs, planning, scheduling, purchasing, and asset documentation.
• Support maintenance planning and scheduling activities by preparing work packages, managing documentation, updating meetings and schedules, and maintaining accurate maintenance records.
• Support the generation and distribution of monthly maintenance reports and KPI dashboards, including HSE, reliability, asset management, scheduling, and newsletter reporting.
• Work with the Maintenance leadership team to prepare, manage, and maintain departmental guidelines to support consistency in work processes, tasks, records, and reporting.
• Support turnaround and outage activities through administrative support, document management, and related maintenance activities.
• Act as the site liaison for fleet management, including supporting the Fleet Manager and Supply Chain Management on budget and strategy and collecting monthly vehicle tracking data from Maintenance Leads and Labourers for KFS vehicles.
• Serve as the site contact for office building services, including janitorial, renovations, utilities, and related services, while involving appropriate plant site stakeholders.
• Support routine purchase requisitions related to building services, PPE, small tools, consumables, and other maintenance-related needs.
• Contribute to continuous improvement initiatives and support Keyera’s Health, Safety, Environment, and Operational Excellence objectives.
• Work as part of the broader KFS Plant Administration team by providing backup coverage and support to peer plant site administrators as required.

QUALIFICATIONS

• Strong organizational, communication, and time management skills, with the ability to manage multiple priorities with a high degree of accuracy and attention to detail.
• Advanced proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook; experience with Power BI would be considered an asset.
• Administrative experience in an industrial, manufacturing, petrochemical, or oil and gas environment would be considered an asset.
• Experience working with CMMS systems such as SAP PM, Maximo, or similar systems would be considered an asset.
• Experience supporting maintenance planning and scheduling activities would be considered an asset.
• Familiarity with procurement, inventory management, and contractor administration processes would be considered an asset.
• Knowledge of industrial maintenance terminology and equipment would be considered an asset.
• A diploma or certificate in Business Administration, Office Administration, Maintenance Management, or a related discipline would be considered an asset.
• Post-secondary education would be considered advantageous; however, we are also open to candidates who bring strong critical thinking skills and the ability to learn and grow within the role.

Posting Expiry Date: Aug 25, 2026

At Keyera, we embrace collaboration, inclusion, and a workplace that is as diverse as the communities we serve. Our values foster an environment for every person to bring their whole self to work. We offer a well-rounded total compensation package and a comprehensive benefits program designed with the well-being and empowerment of our employees and their families in mind. If you are interested in an opportunity to join a winning, purpose-driven culture then you’ll enjoy a career with us. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

Headquartered in Calgary with operations in Western Canada, Texas and Oklahoma, Keyera operates an integrated Canadian-based midstream business with extensive interconnected assets and depth of expertise in delivering midstream energy solutions. Our business consists of natural gas gathering and processing, natural gas liquids (NGLs) fractionation, transportation, storage and marketing, iso-octane production and sales and diluent logistic services for oil sands producers. We are committed to conducting our business in a way that balances diverse stakeholder expectations and emphasizes the health and safety of our employees and the communities where we operate.

Keyera is committed to being an employer of choice and strives to offer a well rounded total compensation package combined with a comprehensive benefits program designed to ensure the health and well-being of our employees and their families. Working with us means you will be working for a Top Employer. We are proud to be recognized as one of Canada's Top 100 Employers (2019, 2024, 2025), Alberta's Top 85 Employers (2012-2025), and Canada's Top Employers for Young People (2025). We offer a well-rounded total compensation package combined with a comprehensive flexible benefits program designed with the well-being and empowerment of our employees and their families in mind.

Our values bring our culture to life, demonstrating what we stand for as an organization and how we work together to achieve our goals.

Our Values

• Home Safe: I take action to protect people & the environment
• Own It: I deliver on my commitments
• All In: I work with others across Keyera to achieve superior outcomes
• Count On Me: I make decisions for the right reasons
• Drive Value: I am driven & passionate about creating value for Keyera’s stakeholders

Our commitment to our values and culture has allowed us to meet our business needs while addressing the needs of our employees and the communities in which we operate.

For more information about Keyera’s Top Employer awards please click here.