Logistics & Supply Administrator

GetHired, Inc.; Regina; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Dental

Life insurance

Retirement plan

Employee assistance program

Health spending account

Wellness account

Job summary

Avena Foods is seeking a Logistics & Supply Administrator to join our Regina team. Reporting to the Logistics & Supply Chain Manager, this role supports timely shipment of customer orders, prepares shipping documents, and communicates shipment status across teams.

You will lead our supply inventory management, assist with invoicing and ERP processes, coordinate LTL bookings, and handle general administrative duties. Travel between Avena locations may be required.

Qualifications

• Post-secondary education with a Diploma in Business, Administration or Logistics.
• Minimum 3 years of experience preferred.
• Computer literacy.
• Excellent communication skills (email, phone, etc.).
• Attention to detail and accuracy.
• Ability to multi-task, prioritize and manage time effectively.

Responsibilities

• Process documentation for all shipments (BOL, Packaging List, Commercial Invoice, etc).
• Provide shipping documentation to the customer service team for all pickups or as requested by customers.
• Booking of LTL shipments ensuring timely and accurate delivery.
• Manage shipments to co-manufacturers, including creating sales and shipping documents, as well as all related ERP processes (including invoicing).
• Manage fulfillment and invoicing tasks related to feed customers.
• Notifying the logistics team of delivery and pick-ups.
• Provide support to the logistics team as needed.
• Management and processing of staff orders.
• Assist in the inventory reconciliation processes
• Entering of production data into online portal
• Lead, monitor and manage supply inventory
• Answer phone calls and greet visitors
• Other administrative tasks as assigned, includes scanning, filing and shredding.
• Other duties as assigned

Skills

Communication skills

Attention to detail

Multi-tasking

Time management

Education

Diploma in Business, Administration or Logistics

Tools

ERP software

Job description

Avena Foods is a specialty miller that partners with farmers and customers to bring safe, sustainable, nutritious oat and pulse ingredients to consumers around the globe which are non-GMO and gluten‑free. We have three facilities: Regina, SK, Rowatt, SK and Portage la Prairie, MB.

In a career with Avena you can look forward to:

• Being a part of team committed to building an innovative and diverse culture
• Supporting your growth through professional development, training, and recognition programs
• Competitive compensation which includes benefit programs such as: Health, Dental, Life, Retirement Savings, Employee and Family Assistance Program and more!
• We offer additional benefits for extras! Take advantage of our Health Spending Account for additional expenses like more expensive glasses. Or the Wellness Account that covers recreational items like gym membership, running shoes, etc.

Avena Foods is actively seeking a Logistics & Supply Administrator to join our team.Reporting directly to theLogistics & Supply Chain Manager, the Logistics & Supply Administrator is responsible for supporting the logistics team with timely shipment of customer orders. This position ensures the accurate preparation of shipping documents, as well as communication with other teams regarding shipment status. Additionally, the Logistics & Supply Administrator is responsible for leading Avena’s supply inventory management system to ensure adequate supplies are on hand. This role also provides support for general administrative responsibilities.

This position may require travel between Avena locations.

Key Responsibilities

• 1. Process documentation for all shipments (BOL, Packaging List, Commercial Invoice, etc).
• 2. Provide shipping documentation to the customer service team for all pickups or as requested by customers.
• 3. Booking of Less Than Truckload (LTL) shipments ensuring timely and accurate delivery.
• 4. Manage shipments to co-manufacturers, including creating sales and shipping documents, as well as all related ERP processes (including invoicing).
• 5. Manage fulfillment and invoicing tasks related to feed customers.
• 6. Notifying the logistics team of delivery and pick‑ups.
• 7. Provide support to the logistics team as needed
• 8. Management and processing of staff orders.
• 9. Assist in the inventory reconciliation processes
• 10. Entering of production data into online portal
• 11. Lead, monitor and manage supply inventory
• 12. Answer phone calls and greet visitors
• 13. Other administrative tasks as assigned, includes scanning, filing and shredding.
• 14. Other duties as assigned

Preferred Qualifications (Education, Experience, Skills & Behaviour)

• Post-secondary education is required – Diploma in Business, Administration or Logistics
• Minimum 3 years of experience is preferred.
• Computer literacy
• Excellent communication skills (email, phone, etc.)
• Attention to detail and accuracy
• Ability to multi-task, prioritize and manage time effectively

*Employment is subject to successfully completing pre‑employment checks which may include criminal record check, education verification and reference review.

*Avena is an equal opportunity employer and is committed to providing reasonable accommodation for applicants with disabilities. If you require accommodation during the application or interview process, please contact [e-mail] to request assistance.

*By submitting your resume, the applicant acknowledges that providing false, misleading or inaccurate information on their resume or during the interview is grounds for disqualification or dismissal.

Start Date: To be discussed