Logistics Coordinator

IPC Canada Ltd.; Kelowna; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the industrial sector is seeking a Coordinator for their remote camp facility. This role requires overseeing administrative operations, managing budgets, and ensuring logistical support for daily functions. The ideal candidate will demonstrate strong organizational skills, a commitment to safety, and proficiency in relevant software in a dynamic environment. The position operates on a rotating schedule with accommodations provided.

Qualifications

• Minimum 3 years of experience in an industrial facility.
• High school graduate; diploma in a related field preferred.
• Proficient in Microsoft Office and CMMS applications.

Responsibilities

• Oversee administrative support for Operations and Maintenance.
• Manage budget and prepare financial reports.
• Coordinate logistics and maintain camp facilities.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Communication skills

Self-motivation

Education

High school diploma

Diploma in a related field

Tools

Microsoft Office Suite

CMMS

Job description

Please note, this posting will come down at 5 : 00pm on Tuesday, June 10th.

PRINCIPAL ROLES & RESPONSIBILITIES

• Oversee and coordinate administrative support for the Operations and Maintenance departments, ensuring smooth day-to-day functionality.
• Responsible for onsite cost control and tracking activities, including data entry and invoice verification to ensure financial accuracy.
• Assist in managing the camp’s budget, ensuring all expenditures remain within allocated limits. Prepare and maintain accurate financial reports and records.
• Track and maintain inventories of camp supplies and equipment, ensuring timely procurement, delivery, and distribution to support daily operations.
• Coordinate site logistics, including camp accommodations and any ad hoc travel needs. Interface with camp staff to manage room bookings and address issues as they arise.
• Support the ESG group with their reporting and disclosure processes and support tracking of ESG performance metrics and trends.
• Work closely with catering teams to ensure high-quality meal service and accommodation of dietary restrictions. Maintain daily meal schedules and uphold quality control standards.
• Ensure that camp facilities—including accommodations, kitchens, dining areas, and recreational spaces—are maintained in good working order. Oversee cleanliness and maintenance schedules.
• Prepare digital materials for presentations and reports as needed. Maintain organized documentation to support reporting and decision-making.
• Coordinate daily operational tasks such as scheduling meetings, taking meeting minutes, managing the vehicle fleet, and booking facilities as required.
• Ensure that all visitors and contractors are properly signed in, receive safety orientations, and are accommodated appropriately during their stay.
• Respond to concerns or complaints from camp residents or staff in a timely and professional manner, promoting a positive and respectful camp environment.
• Demonstrate a strong commitment to best practices in health, safety, and environmental (HSE) management. Ensure compliance with emergency protocols and safety standards at all times.

REQUIRED SKILLS / QUALIFICATIONS

• Minimum 3 years of experience in an industrial facility environment an asset, exposure to a range of administrative duties required.
• High school graduate, diploma in a related field is considered an asset.
• Strong analytical, organizational, and problem-solving skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with experience using CMMS and other business software applications.
• Self-motivated with a strong work ethic, effective communication skills, and a positive attitude.
• Valid Class 5 Operator’s License, or equivalent.

ADDITIONAL INFORMATION

The remote location of the facility requires camp based accommodations working a 10x10 rotating schedule, 12-hours per shift (including weekends and holidays). The facility is located approximately 35km North / West of Wandering River, AB. and 240kms NE of Edmonton, AB.

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Coordinator Coordinator • kelowna, bc, Canada