LOgistics Assistant

Engage Democracy; Ottawa; On-site; CAD 50,000 - 150,000; Full time

Job summary

The Forum for Young Canadians is looking for a Logistics Assistant to support the National Summit in Ottawa across three weeks in February and March 2027. You will help coordinate daytime activities, manage registrations, meals, transportation, and accommodations to ensure a smooth participant experience.

This role requires strong organization, attention to detail, reliable collaboration with vendors and staff, and a proactive attitude.

Qualifications

• Must be at least 25 years old.
• Valid police record check, interview and references required.
• Experience in event coordination, logistics or operations.
• Strong organizational and time management skills.
• Excellent problem-solving and adaptability.
• Clear communication with team, participants and vendors.
• Bilingual English/French preferred but not required.

Responsibilities

• Support registration, greet participants and check them in.
• Coordinate meeting spaces and setup for activities.
• Arrange transportation for participants and staff.
• Assist with accommodation for participants, staff and speakers.
• Support catering, ensure timely meals and dietary needs.
• Coordinate speaker logistics and ensure sessions have what they need.
• Provide general logistical support and troubleshoot issues as they arise.

Skills

Organization

Time management

Problem solving

Communication

Teamwork

Bilingual EN/FR

Job description

Pay: $1,100 per week, amounting to $3,300 total for the three weeks

Hours: 114.75 hours (36.25 hours per week + 6 training hours)

Deadline to Apply: Applications will be reviewed on a rolling basis until Monday, November 16th.

Do you have strong organizational skills and an interest in supporting meaningful national programs for youth? Join the Forum for Young Canadians team as a Logistics Assistant and help ensure a smooth, impactful experience for participants from across the country.

The Forum for Young Canadians , organized and run by the Rideau Hall Foundation , is dedicated to educating, equipping, and inspiring young Canadians to engage meaningfully in civic life. Over Three weeks in February and March 2027, the Forum will host its National Summit in Ottawa, welcoming over 300 students over three weeks (100 - 120 students aged 15-18 per week) for an immersive, hands‑on experience like no other.

The Democratic Engagement Exchange at Toronto Metropolitan University is working with the Rideau Hall Foundation to coordinate program operations and ensure a smooth experience for all participants throughout the summit.

Job Role

The Logistics Assistants play a vital role in ensuring all program elements run smoothly by coordinating daytime activities and managing logistical needs to maintain a seamless, organized environment that enables participants to fully engage in the program.

Key Responsibilities:

• Supporting registration processes, greeting participants upon arrival, ensuring materials are prepared, and efficiently checking them in.
• Coordinating meeting spaces to ensure they are set up and ready for each activity.
• Helping arrange transportation for participants and staff, ensuring smooth travel to and from venues.
• Supporting accommodation arrangements for participants, staff, and speakers.
• Assisting with catering, ensuring that meals and snacks are delivered on time and according to dietary needs. This includes confirming delivery times, checking food quality, and ensuring that food stations are replenished throughout the day.
• Helping coordinate speaker logistics, ensuring greeting speakers and making sure they have everything they need for their sessions.
• Providing general logistical support during the event, including troubleshooting issues as they arise and helping wherever needed.

Qualifications:

• Minimum age: 25 years.
• Valid police record check, interview, and reference checks are required.
• Prior experience in event coordination, logistics, or operations.
• Strong organizational and time‑management skills to handle multiple tasks and priorities effectively.
• Problem‑solving skills to address challenges proactively and efficiently.
• Clear communication skills, with the ability to collaborate with team members, participants, and vendors.
• A proactive and adaptable attitude, with a willingness to jump in and assist wherever needed.
• Bilingual English/French (preferred but not essential).

Compensation:

$1,100 per week, amounting to$3,300 total for the three weeks

36.25 hours per week for 3 weeks, plus 6 hours of mandatory training.

Breakfast and lunch will be provided during scheduled shifts.

Program Dates

Applicants must be available on the following dates:

• Training Day: Saturday, February 6 (time tbd)
• Session 1: Sunday, February 7 - Friday, February 12, 2027
• Session 2: Sunday, February 28 - Friday, March 5, 2027
• Session 3: Sunday, April 18 - Friday, April 23, 2027

Training:

• 2 hours for online safeguarding training prior to Forum
• 4 hours of in person training on Saturday, February 6th

Hours:

This role requires 36.25 hours per week across all three mandatory program weeks (plus required training hours). Work takes place between Sunday and Friday each week, primarily during daytime hours. Exact daily start and end times may vary based on program needs and will be finalized closer to the program start date.

Applications will be reviewed and interviews scheduled on a rolling basis.

We welcome and encourage applications from members of equity‑seeking groups, including but not limited to, candidates who are racialized, indigenous, 2SLGBTQ+, and people with disabilities.