Litigation Legal Administrative Assistant (Contract)

Cartel Agency Inc.; Toronto; On-site; CAD 59,000 - 70,000; Full time

Job summary

An established industry player is seeking a Litigation Legal Administrative Assistant to provide vital support in a fast-paced legal environment. This role involves managing court documents, assisting with case organization, and supporting lawyers in their daily operations. The firm values collaboration and offers a supportive atmosphere where your organizational skills and proactive approach will shine. If you're detail-oriented and eager to make a significant impact while growing your career in the legal field, this opportunity is perfect for you. Join a team that appreciates your contributions and fosters your professional development.

Qualifications

• 3+ years experience in Civil Litigation required.
• Advanced knowledge of litigation stages and court rules.

Responsibilities

• Support lawyers in legal administrative tasks to ensure effective practice.
• Manage court filings, schedules, and electronic files.

Skills

Detail-oriented

Written communication skills

Time management

Organizational skills

Ability to work independently

Ability to work collaboratively

Education

Law Clerk or Paralegal certificate

Tools

iManage

ACL

Adobe PRO

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Litigation Legal Administrative Assistant (Contract)

If you are the kind of person who thrives in a fast-paced, but supportive, legal environment and loves keeping things organized, then this opportunity is calling your name! Our Client—a respected, people-first law firm—is looking for a Litigation Legal Administrative Assistant to support two Associates in their Construction and Commercial Litigation practice. From managing court filings and drafting documents to keeping cases on track, you will play a key role in ensuring everything runs smoothly. Plus, if you have an interest in marketing, there’s room to assist with tasks like social media and client events! This firm is more than just a workplace; it is a collaborative and welcoming environment where your contributions are valued. If you are detail-oriented, proactive, and looking for a role where you can truly make an impact, then we want to hear from you – apply now!

Salary: Up to $70K

Key Responsibilities

• To provide support and assistance to lawyers and law clerks in a wide array of legal administrative and litigation tasks with a view to ensuring that the practice runs effectively and efficiently.
• Practice management for three lawyers (two partners and one associate), including but not limited to email management, calendar management, general practice and client file organization, organization of travel arrangements, and preparation of monthly accounts through EsiLaw.
• Preparing, serving, and filing court documents, including but not limited to pleadings, motion, application, and appeal materials, answers to undertakings, trial records, and settlement documents.
• Scheduling court appearances, liaising with court staff/process servers, and arranging for court filings at the Superior Court of Justice, Divisional Court, Federal Court, and Court of Appeal.
• Scheduling examinations for discovery as well as mediations and arbitrations.
• Opening, maintaining, and closing electronic files in iManage and ACL pursuant to the Law Society of Ontario’s standards of practice.
• Mentoring new LAAs.

Qualifications

• Law Clerk or Paralegal certificate and/or applicable experience.
• Minimum of 3 years experience in Civil Litigation (Superior Court procedures) required.
• Advanced knowledge of all stages of litigation and court rules/procedures in various jurisdictions, specifically the Rules of Civil Procedure.
• Strong working understanding of CaseLines and ACL.
• Strong technical skills (Adobe PRO & MS Office applications – Outlook, Word, Excel, and PowerPoint).
• Experience with Microsoft Word Styles is an asset, but not necessary.
• Written communication skills, including accuracy and attention to detail.
• Excellent time management, prioritization, multi-tasking, and organizational skills.
• Ability to work independently and collaboratively within a team environment.
• Ability to maintain a high level of confidentiality and exercise discretion when necessary.
• Professional, responsive, friendly, and able to build productive relationships.
• Transcription of electronic dictations.

How to Apply: To apply, please forward your resume to Sabrina at [e-mail].