Litigation LAA

Impact Recruitment; Vancouver; Hybrid; CAD 60,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid vacation and personal days

Professional development and training

Job summary

Aplin, together with its brands, is seeking a Legal Administrative Assistant to support a busy commercial litigation practice in Canada. You will manage calendars, prepare documents, and coordinate meetings while handling confidential communications and travel arrangements.

The role requires a Legal Administrative Assistant Certificate and 3–5 years of experience, with strong MS Office skills and familiarity with legal tech. Hybrid/flexible work arrangements are possible.

Qualifications

• Legal Administrative Assistant Certificate from an accredited institution.
• 3–5 years of experience as a Legal Administrative Assistant or similar role.
• Solid understanding of commercial litigation and court filing procedures.
• Strong knowledge of Word, Outlook, Excel, PowerPoint; legal research tools.
• Experience with ACL, iManage, PrimaFact is an asset.
• Excellent communication and time-management skills.
• Ability to manage priorities and work independently.
• Professional telephone manner and client service focus.

Responsibilities

• Provide administrative support to lawyers within a busy commercial litigation practice.
• Manage calendars, meetings, and scheduling requirements.
• Coordinate internal and external meetings and room arrangements.
• Assist with travel, correspondence, printing, scanning, and couriers.
• Open/close files; maintain organized electronic and physical filing systems.
• Coordinate with support teams to ensure timely document production and tasks.
• Prepare and review correspondence, legal documents, reports, and presentations.
• Handle confidential emails and communications.

Skills

Legal support experience

Calendar management

Communication

Time management

Attention to detail

Independent work

Client service

Professional phone manner

Education

Legal Administrative Assistant Certificate

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Legal research tools

ACL

iManage

PrimaFact

Job description

Compensation

• Competitive salary based on experience. Expected salary range is $60,000 - $83,000 per annum
• Compensation details will be discussed with qualified candidates

Benefits & Perks

• Comprehensive benefits package
• Paid vacation and personal days
• Professional development and training opportunities
• Collaborative and professional work environment
• Potential hybrid or flexible work arrangements

Responsibilities

• Provide comprehensive administrative and practice support to lawyers within a busycommercial litigationpractice
• Manage calendars, meetings, appointments, and scheduling requirements
• Coordinate internal and external meetings, including conference rooms and related arrangements
• Assist with travel arrangements, correspondence, printing, scanning, couriers, and general administrative tasks
• Open and close files and maintain organized electronic and physical filing systems
• Coordinate with internal support teams to ensure document production and administrative tasks are completed accurately and on time
• Prepare, format, and review correspondence, legal documents, reports, presentations, and other materials
• Handle urgent and confidential correspondence and emails as required
• Assist with client communications, meeting coordination, and general inquiries
• Support lawyers with pitches, presentations, marketing, and business development activities
• Assist with time entry, pre-bills, billing, and other financial administration
• Liaise with lawyers, clients, and internal departments to ensure smooth day-to-day operations
• Provide support to other members of the team as required

Qualifications

• Legal Administrative Assistant Certificate from an accredited institution
• 3–5 years of experience working as a Legal Administrative Assistant or in a similar legal support role
• Solid understanding of commercial litigation and related court filing and service procedures
• Strong knowledge of Microsoft Word, Outlook, Excel, PowerPoint, and legal research tools
• Experience with ACL, iManage, PrimaFact, or similar legal technology is considered an asset.
• Excellent communication, organizational, and time-management skills
• Strong attention to detail and ability to manage competing priorities
• Ability to anticipate needs, take initiative, and work independently
• Professional telephone manner and strong client service skills
• Ability to remain calm under pressure and work effectively to tight deadlines
• Flexible, dependable, conscientious, and team-oriented
• Typing speed of approximately 60 words per minute

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.