LEGAL ADMINISTRATIVE ASSISTANT (LAA) – Civil Litigation

TEEMA; Vancouver; On-site; CAD 69,000 - 76,000; Full time

Benefits offered by this job

Health & dental coverage

Health Spending Account

RRSP with matched contributions

Life Insurance

Job summary

TEEMA is seeking a Legal Administrative Assistant to support our civil litigation team in Vancouver. The role involves drafting and transcribing legal documents, managing deadlines, and coordinating with lawyers, paralegals, and other assistants.

The ideal candidate has at least 4 years of experience in a large Canadian law firm, completion of an accredited LA program, and strong Word/Excel/Outlook skills, with keen attention to detail and the ability to work under pressure.

Qualifications

• Completion of an accredited Legal Administrative Assistant program.
• Minimum of 4 years’ experience as a Legal Administrative Assistant.
• Advanced computer skills with Word, Excel and Outlook.
• Keyboarding at a minimum of 60 wpm.
• Excellent spelling, grammar and proofreading skills.
• Understanding of civil litigation rules and procedures.

Responsibilities

• Liaise with other legal assistants, paralegals, lawyers.
• Draft and transcribe legal documents, basic pleadings and correspondence.
• Manage and maintain bring forward system for tasks and appointments.
• Organize meetings and schedule discoveries, trials, and other court dates.
• Prepare application records
• Field client inquiries
• Keep files up to date, including creating binders for court
• Process all outgoing correspondence and sort incoming mail
• Prepare expense reports
• Prepare monthly accounts
• Other general administrative duties as required

Skills

Typing speed 60 wpm

Spell checking & proofreading

Communication skills

Organization & prioritization

Work under pressure

Interpersonal skills

Team collaboration

Multi-tasking

Attention to detail

Education

Accredited Legal Administrative Assistant program

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

LEGAL ADMINISTRATIVE ASSISTANT – Civil Litigation

We are currently seeking a Legal Administrative Assistant to support our client's civil litigation team. The position provides an opportunity to work with a vibrant and team oriented group of people. The successful candidate will have a minimum of 4 years’ experience working in a large Canadian law firm, be energetic, flexible, highly motivated and driven to succeed.

Responsibilities of the Role:

• Liaise with other legal assistants, paralegals, lawyers
• Draft and transcribe legal documents, basic pleadings and correspondence
• Manage and maintain bring forward system for tasks and appointments
• Organize meetings and schedule discoveries, trials, and other court dates
• Prepare application records
• Field client inquiries
• Keep files up to date, including creating binders for court
• Process all outgoing correspondence and sort incoming mail
• Prepare expense reports
• Prepare monthly accounts
• Other general administrative duties as required

Must haves:

• Completion of an accredited Legal Administrative Assistant program
• Minimum of 4 years’ experience as a Legal Administrative Assistant
• Advanced computer skills with Word, Excel and Outlook
• Keyboarding at a minimum or 60wpm
• Excellent spelling, grammar and proofreading skills
• A thorough understanding of civil litigation rules and procedures
• Ability work calmly under pressure and manage high volume of work and multiple lawyers in a fast-paced environment
• Exposure to or experience with CMPA (Canadian Medical Protective Association) considered an asset
• Excellent written (grammar, spelling, proofreading) and verbal communication skills
• High level organizational skills with a strong attention to detail to produce quality and accurate work
• Ability to prioritize tasks by deadline, work calmly under pressure and manage high volume of work in a fast-paced environment
• Proven ability to take initiative and be proactive, as well as follow instructions and adhere to strict deadlines
• Strong interpersonal skills and the ability to build rapport with lawyers, paralegals and legal assistants
• Ability to work effectively both independently and as a contributing member in a team environment

Salary & Benefits:

The salary range for this role is $69,000 - $76,000 annually, which represents a fair market value and estimate of possible compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant education, experience and qualifications.

• Competitive salary with structured annual reviews
• Extended health and dental coverage and an additional Health Care Spending account (from day 1 of employment)
• Group RRSP plan with matched mandatory contributions + additional optional matched contributions
• Life and accidental death and dismemberment insurance