Litigation Assistant

Avenue.io Inc.; Edmonton; On-site; CAD 50,000 - 63,000; Full time

Job summary

The Alberta Crown Prosecution Service Division at the Ministry of Justice is seeking a Litigation Assistant to support Crown Prosecutors and help manage 200+ files daily. This role ensures each file is properly tracked, updated with the most current information and organized.

It requires strong communication, discretion with confidential information, and the ability to multitask in a high-volume environment. Proficiency with Microsoft 365, PRISM, and JOIN is preferred.

Qualifications

• High school diploma and at least 2 years of related experience, preferably in legal administration.
• Strong knowledge of the Criminal Justice and Court System.
• Excellent organizational ability, attention to detail, teamwork, problem-solving and data entry skills.
• Resilience to handle sensitive and confidential information.

Responsibilities

• Prepare and organize court case files as part of pre and post court management.
• Attend docket court with Crown Prosecutor(s) to provide courtroom support.
• Respond to legal and procedural inquiries and research information to minimize delays.
• Utilize Word, Outlook, PRISM, JOIN and other case-file resources as required.
• Work in a high-volume, demanding environment with competing priorities and tight timelines.
• Maintain professionalism when working with Crown Prosecutors, Defense Counsel or the public.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational ability

Attention to detail

Data entry

Teamwork

Problem-solving

Discretion with confidential info

Education

Post-secondary Legal Assistant diploma or related discipline

High school diploma or equivalent

Tools

Microsoft 365 (Word, Outlook)

PRISM

JOIN

Job description

Job Information
Job Title:Litigation Assistant
Job Requisition ID:76417
Ministry: Justice
Location: Edmonton
Full or Part-Time:Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope:Open Competition
Closing Date: Open until suitable candidates are found
Classification: Administrative Support 4 (014ASA)
Salary: $1,918.46 to $2,427.46 bi-weekly ($50,071.806/year - $63,356.706/year)

The Alberta Crown Prosecution Service Division at the Ministry of Justice is looking for a highly motivated individual to be a part of their team! Are you passionate about supporting Crown Prosecutors and contributing to the efficient processing of court case files? The Ministry of Justice is seeking a Litigation Assistant to manage 200+ files per day. This position ensures each file is properly tracked, updated with the most current information and organized.

The Litigation Assistant handles large quantities of sensitive and confidential information within prosecution files.

For more information about Alberta Justice, please visit:
https://www.alberta.ca/justice

Role Responsibilities

Reporting to the Supervisor, Support Staff, the Litigation Assistant must work within existing guidelines and procedures and ensure compliance with legislation, the Alberta Rules of Court, Alberta Justice, and the Alberta Crown Prosecution Service Division. This role is integral to building greater efficiency and improved case flow in the courtroom and in the office. It is essential in assisting Crown Prosecutors attending docket court to review and attend to files timely, the day before docket court.

To succeed in this role, you must have excellent communication skills and be comfortable attending court. You will be required to exercise a high level of professionalism, flexibility, and attention to detail. Candidates must have a desire to work within the justice system, ability to multitask, and have a good understanding of the Criminal Justice System, Court System, and legal administration.

Candidates must be comfortable handling large quantities of sensitive and confidential information and exposure to potentially disturbing subject matter within prosecution files.

The primary responsibilities for the Litigation Assistant include, but are not limited to:

• Preparing and organizing court case files as part of pre and post court management.
• Attending docket court with Crown Prosecutor(s) to provide critical courtroom support.
• Responding to legal, procedural inquires and researching information to minimize court delays or adjournments.
• Using tools such as Word, Outlook, Prosecutor Information System Manager (PRISM), Justice On-Line Information Network (JOIN) and other case file resources as required.
• Working in a high volume, demanding environment and managing competing priorities in tight timelines.
• Maintaining professionalism when working with Crown Prosecutors, Defense Counsel or the General Public.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: http://psc.alberta.ca/APSCompetencies

• Agility: Prioritize multiple tasks and projects, with the ability to accommodate other priorities as they arise, and maintain resilience in times of uncertainty and a changing environment.
• Drive for Results: Use exceptional organizational and prioritization skills to meet tight deadlines and deliver quality work.
• Creative Problem Solving: Focus on continuous improvement and increasing breadth of insight using innovative ideas or existing processes to address both new and past problems.
• Build Collaborative Environments: Actively engage with stakeholders and follow up on inquiries, requests, and concerns from stakeholders. Remain courteous and professional in stressful situations.
• Develop Networks: Maintain mutual internal and external networks with stakeholders and clients.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required

• High school diploma and a minimum of 2 years of related experience, preferably in a legal administration context.
• Strong knowledge and understanding of the Criminal Justice and Court System.
• Strong verbal, written communication and interpersonal skills.
• Excellent organizational ability, attention to detail, teamwork, problem-solving and data entry skills.
• Resilience to handle sensitive and confidential information.

Assets

• Proficiency in Microsoft 365 (Word, Outlook), Prosecutor Information System Manager (PRISM), and Justice On-Line Information Network (JOIN).
• Post-secondary Legal Assistant diploma or a related discipline.
• Knowledge of the Protection of Privacy Act (POPA) and Criminal Code of Canada.

Notes

Any costs associated with obtaining the required documents/checks and any costs related to interview travel will be the responsibility of the candidate. (Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.)

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.

Closing Statement

This competition may be used to fill future vacancies, across the Government of