Licensed Assistant

iA Private Wealth; Ottawa; On-site; CAD 42,000 - 64,000; Full time

Job summary

iA Private Wealth Inc. in Ottawa is seeking a motivated Licensed Assistant or licensed Registered Representative to support an established wealth management practice.

The role offers practical exposure to client service, planning support, and portfolio administration with potential growth toward an advisor position. The successful candidate will work in an in-person Ottawa office, engage with clients, assist with documentation and planning materials, and grow licensed capabilities over time

Qualifications

• This role requires CSC/CPH in progress or completed and CIRO licensing consideration.
• Post-secondary education in business, finance, economics, or related field or equivalent experience.
• Strong client service experience and ability to communicate professionally.
• Interest in developing into an advisor role over time and licensing progression.
• Excellent attention to detail and organizational skills.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Wealth management or financial services experience is a plus.

Responsibilities

• Respond professionally to clients; assist with trades, withdrawals, deposits, and transfers with proper documentation.
• Gather and verify client financial information for planning and account administration.
• Maintain accurate client files, notes, and follow-up records.
• Serve as primary client-service contact for administrative and trading needs when advisor is unavailable.
• Support the advisor with client financial plans, data entry, and planning materials.
• Help clients stay organized with documentation, next steps, and planning updates.
• Assist with model portfolio implementation, rebalancing, and trade entry where licensed.
• Support the advisor with research, performance reviews, and tracking positions in models.
• Monitor model portfolio changes and ensure consistent implementation across accounts.
• Stay current with regulatory and compliance requirements.

Skills

Client service

Attention to detail

Communication skills

Multitasking

Microsoft Office

Education

CSC in progress

CPH in progress

Finance degree or equivalent

Tools

Microsoft Office

Excel

Outlook

Job description

This is a unique opportunity for someone starting as a licensed assistant, or a fully licensed registered representative who wants to grow over time toward an advisor role. Stone Gable Investment is looking for a motivated and detail-oriented Licensed Assistant to support an established wealth management practice in Ottawa, with practical exposure to client service, financial planning support, and portfolio administration.

Key Responsibilities

Client Service & Administration

• Work closely with clients by responding professionally and promptly, assisting with trades, withdrawals, deposits, transfers, and ensuring proper documentation
• Gather, verify, and update client financial information required for planning and account administration
• Maintain accurate client files, notes, documentation, and follow-up records
• Act as a primary client-service contact for administrative and trading-related needs when the advisor is away, within licensing, firm, and CIRO compliance requirements
• Support the advisor with client financial plans, including gathering information, entering data, and preparing planning materials
• Help clients stay organized with documentation, next steps, and planning updates that support a strong client experience
• Assist with model portfolio implementation, rebalancing, and trade entry where appropriately licensed
• Support the advisor with research, performance review, and tracking of positions in portfolio model
• Monitor model portfolio changes and assist with consistent implementation across client accounts
• Stay current with applicable regulatory and compliance requirements

Team Contribution

• Build strong working relationships with team members and corporate head office
• Participate in team meetings and contribute ideas
• Maintain high standards of professionalism, accuracy, and client service
• Commit to ongoing professional development
• Support the advisor with reports, meeting materials, and client review preparation
• Assist with client communication, events, seminars, and marketing materials
• Recommend process improvements and ways to enhance the client experience

Qualification

• Canadian Securities Course (CSC) completed or in progress
• Conduct and Practices Handbook Course (CPH) completed or in progress
• Eligible or actively working toward CIRO licensing requirements, including the proficiency needed for portfolio manager accreditation
• Post-secondary education in business, finance, economics, or a related field, or equivalent experience
• Client service experience with the ability to communicate professionally and confidently with client
• Interest in developing into an advisor role over time
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, Outlook, and Excel
• Experience in wealth management, financial services, banking, or investment administration
• Investment Representative Training completed or willingness to complete
• Knowledge of client account documentation, transfers, deposits, withdrawals, and model portfolios

Working Conditions

This is an in-person role based in Ottawa within a professional office environment. From time to time, client events or seminars may take place outside regular business hours. The successful candidate should be comfortable managing multiple priorities while maintaining a high level of accuracy, professionalism, and client service.

This role is well suited for someone who wants to build a long-term career in wealth management. The successful candidate will have the opportunity to develop technical knowledge, client service skills, planning experience, and confidence in client-facing conversations, with the potential to grow into an advisor role over time.