Library Assistant (Part-Time)

City of Ontario; Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

The City of Ontario is looking for a part-time Library Assistant to support its library programs and services. This role involves assisting patrons, coordinating library activities, and maintaining a positive relationship with community members. Candidates should possess an Associate's degree and relevant library experience, with strong communication and customer service skills.

Benefits

Flexible schedule

Qualifications

• Possess strong communication, organizational, and time management skills.
• Be willing to work a flexible schedule including evenings, weekends, and holidays.
• Ability to speak Spanish and/or Mandarin is desirable.

Responsibilities

• Assisting in reference services and supporting library programs.
• Planning, preparing, and presenting library programs, tours, and outreach.
• Performing original cataloging and copy cataloging of library materials.

Skills

Communication

Organizational skills

Time management

Customer service

Education

Associate's degree or equivalent

Job description

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The Position

Are you interested in making a positive impact on your community by assisting the Ontario City Library to create and support lifelong reading, learning, and enjoyment? The Ontario City Library is seeking confident, professional, team-oriented individuals interested in gaining valuable experience working in a municipal library. The Library Assistant is responsible for assisting in reference services and supporting a variety of library programs in a particular section of the library. The Library Assistant classification is used throughout the Ontario City Library in a variety of assignments. The ideal candidate will possess strong communication, organizational, and time management skills, as well as excellent customer service skills and be willing to work a flexible schedule to accomplish the department's goals and objectives. The Library Assistant will be expected to exercise sound judgment and establish and maintain good relationships with other library units, city agencies, school districts, and community members.

The successful candidate will embody the Department's mission and vision as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City's Customer Service Philosophy – Empathy, Respect, and Problem Solving.

The Library Assistant is a paid, part-time/temporary position scheduled to work no more than 29 hours per week and is not eligible to participate in the City's health insurance or retirement plans.

The Following Procedures Will Apply

• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.
  
  

The Community Life and Culture Agency

The City of Ontario's Community Life & Culture Agency endeavors to meet the Ontario City Council goal to "encourage, provide or support enhanced recreational, educational, cultural and healthy city programs, policies and activities." Community Life & Culture does this through a comprehensive array of programs, activities, services and events available through the Housing Services, Library, Museum, Arts & Culture, and Recreation & Community Services Departments.

The Ontario City Library has been serving the public as a City department since 1894. The Ovitt Family Community Library and Lewis Family Branch contain over 315,000 items, including books, magazines, newspapers, DVDs, audio books, kits and a local history collection. A wide variety of technology is available for the public including internet, several software, eBooks, and state-of-the-art technology through Lightspeed makerspace that offers access to equipment such as 3D printers and a laser cutter. The library offers a wide variety of programs and services for all ages including early literacy, Veterans Resource Center, adult literacy tutoring, workforce development training, and the Robert E. Ellingwood Model Colony History Room.

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City’s team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City‘s vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario’s 2025 State of the City video by clicking on the link below as well as other links to learn more about the City.

State of the City The Ontario Plan

Smart Ontario Downtown Ontario

Examples Of Essential Functions

The essential functions typically performed by the Library Assistant (Part-Time) include the following:

• Plans, prepares, coordinates and presents a variety of library programs, tours, and outreach.
• Performs reference work in various sections of the library.
• Assists patrons in library makerspaces.
• Performs original cataloging and copy cataloging of library materials.
• Prepares and maintains a variety of reports; monitors funds for assigned programming and collection development.
• May oversee the work of subordinate employees and volunteers.
• Creates publicity materials including flyers, posters and brochures; formulates copy/text for service, program and event promotion.
• Formulates copy/text for promotional materials for the Library.
• Under supervision, recommends library materials for purchase.
• Performs other job-related duties and responsibilities as required.
  
  

Qualification Guidelines

Education

Associate's degree or equivalent education in a related field.

NOTE: Proof of successful completion of an Associate's degree or equivalent education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Experience

One year of library experience. Possession of a Master of Library and Information Science and six months of relevant customer service experience may substitute for required library experience.

Desirable

Bachelor's degree in a related field. Previous customer service experience.

Previous experience working with children, teens, and/or collection development.

Ability to speak Spanish and/or Mandarin.

License

Valid California Class 'C' driver's license and an acceptable driving record at time of hire and throughout employment.

Special Requirements

Ability and willingness to work a flexible schedule including evenings, weekends and holidays.

Supplemental Information

How To Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com, you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.
  
  

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required certifications may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position, you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources/Risk Management Agency or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here https://www.ontarioca.gov/sites/default/files/Ontario-Files/Human-Resources/benefits/2022%20Benefits/Part-Time%20Guide%202022%20FINAL.pdf

01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• I understand the above statement.
  
  

02

Which of the following best describes your highest related level of education?

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above
  
  

03

All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification If you require clarification on this requirement, please call the City of Ontario Recruitment Team at [phone]. Please indicate that you have read the statement above by selecting "Yes."

• Yes
• No
  
  

04

Please indicate your total years of library experience.

• No Experience
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five years or more
  
  

05

Please indicate your total years of relevant customer service experience.

• No Experience
• Less than 6 months
• 6 months to less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five years or more
  
  

06

Please describe your experience planning and executing library programs for youth and/or adults.

07

Describe your experience assisting in building partnerships with community members and/or the steps you would take to form these partnerships.

08

This position may be assigned to one or more of the areas listed below. Please select the area(s) that interest you (select all that apply).

• Adult Services
• Branch Services
• Youth Services
• Technology
  
  

09

Do you currently possess a California Commercial Class C Driver's License?

• Yes
• No
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Other

• Industries

  Government Administration

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