Library & Archive Assistant

Ashbury College Incorporated; Ottawa; On-site; CAD 58,000 - 66,000; Full time

Job summary

Ashbury College is seeking a full-time, permanent Library and Archive Assistant in Ottawa to support students, faculty, staff and alumni with library and archival services.

The role requires a Library Information Technician diploma or Archives credential, plus at least three years of relevant experience. English fluency is required; French is a plus. The position offers a competitive compensation package and opportunities to work with a rich heritage collection.

Qualifications

• Library and Information Technician diploma, Archives and Records Management certificate, or related post-secondary education in Library Science or a related field
• At least three years of relevant experience in a library, archives, museum, educational, or similar information services environment
• Written and verbal fluency in English is required
• Experience working in a school setting is an asset
• Experience with library management systems, electronic information resources, archival databases, and digitization projects is an asset
• Fluency in French and English is an asset

Responsibilities

• Carries out preparation, cataloguing, circulation, organization, display, and maintenance of print and digital information for students and staff.
• Applies library policies reflecting current technologies to promote effective use of resources.
• Carries out collection maintenance including shelving, inventory, processing of new materials, and weeding.
• Maintains the physical library space and develops creative displays for activities and initiatives.
• Responds to student requests and coaches on locating materials for academic needs and research literacy.
• Assists faculty and staff in identifying resources to support teaching and curriculum delivery.
• Supports library programming, events, book fairs, and reading initiatives.
• Assists with supervision of students using library facilities.
• Carries out acquisition, organization, preservation, storage, and maintenance of archival materials.
• Ensures long-term protection, security, and accessibility of historical records.
• Responds to requests from students, staff, alumni, researchers and external stakeholders for archival information.
• Identifies, evaluates, and preserves records of historical significance to the College.
• Assists in preparation of displays, exhibits, and publications promoting the College's history and archival collections.

Skills

English fluency

French (asset)

Education

Library Information Technician diploma

Archives & Records Management certificate

Job description

Full-Time, Permanent

Ashbury College is a leading not-for-profit independent day and boarding school for students in Grades 3 to 12 located in Canada’s capital and on the traditional, unceded territory of the Anishinàbe Algonquin Nation. We serve a diverse community, including students from over 60 nationalities from the National Capital Region, the diplomatic community, and international boarding and day students.

Our mission is to inspire students in a dynamic learning environment to be intellectually curious, compassionate, and engaged global citizens. Our strategic direction is centred on the highest standards in teaching and learning, whole-student development, access and inclusion within our pluralistic community, community engagement, and resource stewardship for long-term sustainability.

Located in central Ottawa, Ashbury College is seeking a full-time, permanent Library and Archive Assistant to support Ashbury College’s educational mission by delivering integrated library and archival services. This role reports to the Head Librarian and provides library, research, and archival support to students, faculty, staff, alumni and other members of Ashbury’s community. If you enjoy working with children and have a passion for children’s literature, this position is for you.

Minimum Requirements

• Library and Information Technician diploma, Archives and Records Management certificate, or related post-secondary education in Library Science, or a related field
• At least three years of relevant experience in a library, archives, museum, educational, or similar information services environment
• Written and verbal fluency in English is required

Preferred Qualifications

• Experience working in a school setting is an asset
• Experience working with library management systems, electronic information resources, archival databases, and digitization projects is an asset
• Creativity in designing displays in the physical library space is an asset
• Fluency in French and English is an asset

Specific responsibilities include:

Library Functions:

• Carries out the preparation, cataloguing, circulation, organization, display, and maintenance of print and digital information, books and materials to provide a comprehensive range of reading and research materials that meet the needs of students and foster a passion for reading and learning.
• Applies library policies and procedures that reflect current and emerging technologies and advancements to promote the effective use of library resources and engage students in an enjoyable and productive library experience.
• Carries out collection maintenance activities, including shelving, inventory management, processing of new materials, and weeding of outdated resources, to ensure collections remain accessible, current, and relevant.
• Maintains the physical library space as well as develops creative displays for various activities, programs and initiatives.
• Responds to student requests, provides coaching on the identification and location of materials suitable for student academic needs and personal interests, and encourages the development of research and digital literacy skills.
• Responds to requests from faculty and other staff for print and digital materials, and assists in identifying resources that support teaching, learning and curriculum delivery.
• Supports library programming, events, book fairs, and reading initiatives.
• Assists with supervision of students using library facilities.

Archive Functions:

• Carries out the acquisition, organization, preservation, storage, and maintenance of archival materials related to the history and heritage of the College.
• Works to ensure the long-term protection, security, and accessibility of historical records and materials.
• Responds to requests from students, faculty, staff, alumni, researchers, and external stakeholders for archival information and historical materials, supporting research, communications, advancement activities, and special projects.
• Identifies, evaluates, and preserves records of historical significance to the College.
• Assists in the preparation of displays, exhibits, publications, presentations, and special events that promote awareness and appreciation of the College's history, traditions, and archival collections.

Ashbury College provides a competitive compensation and group health benefits package. You are encouraged to visit us at ashbury.ca to learn more about our facilities, internationalism, community engagement, and school values and culture.

This posting is for a new position and will close on November 13th, 2026. All applications should be completed on or before that date.

We welcome applications from qualified individuals of all backgrounds, including those from groups that have faced historical and/or systemic barriers to equity. Joining Ashbury means contributing to a dynamic learning environment where your unique perspectives and experiences help shape a more inclusive future.

If we contact you about an employment opportunity and you require an accommodation, we will work with you to meet your needs. The compensation range for this position is between $58,000 and $65,900.