Legislative Services Assistant

City of Surrey; Surrey; On-site; CAD 47,000 - 51,000; Full time

Job summary

City of Surrey is hiring a Legislative Services Assistant to join a high-performing team responsible for clerical support and legal documentation. The role requires handling inquiries, drafting bylaws, and coordinating council material with precision and deadlines.

The position emphasizes data entry, record keeping, and collaboration with internal and external stakeholders in a dynamic municipal environment. Regular full-time CUPE Local 402 employment is offered.

Qualifications

• Grade 12 with several post-secondary business courses.
• Minimum 3 years of progressively responsible clerical experience.
• Typing speed of 40 wpm minimum.
• Experience with Microsoft Outlook, Word, Excel and Teams; Adobe is a plus.

Responsibilities

• Answering written and verbal inquiries and complaints from the public and staff.
• Explaining departmental procedures.
• Assisting other members of Legislative Team as required.
• Review planning reports and permits.
• Draft bylaws.
• Draft agendas and minute workup.
• Assisting with Council Package Preparation (may include overtime).
• Setting up the Council Chamber for Council Meetings (may include overtime).
• Preparing and coordinating public notices.
• Managing petty cash.
• Performing moderately complex searches on the web and internal databases.
• Data entry and updating spreadsheets.
• Web posting.
• Preserve documents and information in accordance with records management policies and procedures.
• Other duties as required.

Skills

Typing 40 wpm

Microsoft Outlook

MS Word

MS Excel

MS Teams

Adobe

Education

Grade 12 + business courses

Tools

Microsoft Outlook

Word

Excel

Teams

Adobe

Job description

City of Surrey

Legislative Services Assistant

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey.

SCOPE

The Legislative Services Assistant is responsible for working as a member of a high performing team to execute a variety of moderately complex and diversified clerical support work. Working at this level requires critical thinking, independent judgment, willingness to take initiative (within defined guidelines), and the proficiency to follow departmental procedures with minimal supervision. Effective written and verbal communication skills are critical to this position as the Legislative Services Assistant interacts with both internal and external customers, the successful candidate must have the composure to work with strict deadlines and changing priorities.

EMPLOYMENT STATUS

Union - CUPE Local 402 –Regular Full-Time

RESPONSIBILITIES

• Answering written and verbal inquiries and complaints from the public and staff.
• Explaining departmental procedures.
• Assisting other members of Legislative Team as required.
• Review planning reports and permits.
• Draft bylaws.
• Draft agendas and minute workup.
• Assisting with Council Package Preparation (may include overtime).
• Setting up the Council Chamber for Council Meetings (may include overtime).
• Preparing and coordinating public notices.
• Managing petty cash.
• Performing moderately complex searches on the web and internal databases.
• Data entry and updating spreadsheets.
• Web posting.
• Preserve documents and information in accordance with records management policies and procedures.
• Other duties as required.

QUALIFICATIONS

A qualified applicant will have:

• Completed Grade 12 supplemented by completion of several business courses at post-secondary level.
• A minimum of 3 years of progressively responsible and diversified clerical experience.
• A minimum typing speed of 40 wpm is required.
• Experience working in a digital environment using Microsoft Outlook, Word, Excel and Teams as well as Adobe is an asset.
• An equivalent combination of education and experience may be considered.

Successful applicants must provide proof of qualifications and completion of a Police Information Check.

OTHER INFORMATION

Number of Job Openings: 1

PAY STEPS

• Step 1: $34.25
• Step 2 (6 months): $35.24
• Step 3 (18 months): $35.88
• Step 4 (30 months): $37.23

Closing Date: November 10, 2026