Legislative Clerk - Anticipatory

Senate of Canada; Ottawa; On-site; CAD 78,000 - 99,000; Full time

Job summary

The Senate of Canada in Ottawa is recruiting a Legislative Clerk to provide non-partisan procedural, logistical, administrative and information support for a wide range of parliamentary activities.

You will work under Procedural Clerks and Table Officers, organizing committee trips, planning official meetings and preparing parliamentary documents while engaging with the public. This rotational role offers exposure to Chamber operations and parliamentary diplomacy.

Qualifications

• Bachelor’s degree from a recognized university or degree in progress and to be completed by the time an appointment to the position is made.
• Experience providing excellent client service and advice to the public and/or high-profile stakeholders.
• Experience planning projects including establishing timelines, budgeting and coordinating logistics.
• Knowledge of information management, general administrative methods, techniques and practices to coordinate activities and provide logistical support.
• Knowledge of the function and use of various software and computer systems, in particular the Microsoft Office Suite.
• Ability using various web-conferencing platforms such as Zoom and MS Teams.
• Superior written and oral communication skills with the ability to research, prepare reports, present information and draft correspondence.
• Experience working in a parliamentary environment or closely with a parliamentary institution is considered a strong asset.
• Experience proposing and implementing workplace improvements is considered a strong asset.

Responsibilities

• Provide non-partisan procedural, logistical, administrative and information support for a wide variety of activities, events, meetings and programs in the parliamentary service.
• Organize committee trips, plan official meetings, plan parliamentary study programs, prepare official parliamentary documents and engage with the public.
• Serve in a rotational capacity to learn about all aspects of the Canadian Parliament and interact with parliamentarians in various settings.
• Support and grow in a dynamic environment with training, resources and opportunities to advance your career.

Skills

Client service

Project planning

Logistics coordination

Information management

Microsoft Office

Zoom / MS Teams

Education

Bachelor's degree

Tools

Zoom

MS Teams

Microsoft Office Suite

Job description

Classification: PIP 7: $78,009 - $98,705

Job Type: Anticipatory

Closing Date: Thursday August 20, 2026

About the Senate

The Senate plays a unique role in shaping our country's democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

As a Legislative Clerk, you will provide non-partisan procedural, logistical, administrative and information support for a wide variety of activities, events, meetings and programs in the parliamentary service to which you are assigned, working under the supervision of Procedural Clerks and Table Officers. You will get opportunities to organize committee trips, plan official meetings, plan parliamentary study programs, prepare official parliamentary documents and engage with the public.

Legislative Clerks have a unique role in the Senate. The position typically serves as an entry-level position for those interested in a career in Procedural Services, allowing successful candidates to learn about all aspects of the Canadian Parliament. The Legislative Clerk is a rotational position which will expose you to parliamentarians when they are working in the Senate Chamber, serving on committees or engaged in parliamentary diplomacy. As a Senate employee, you will be given support, training, opportunities and resources to build and advance your career. Successful Legislative Clerks often go on to become Procedural Clerks.

Being a Legislative Clerk will offer a unique vantage point on the operations of parliamentary democracy, and give you an opportunity to witness significant, and even historic, decisions being made that lead to legislative or policy changes that affect all Canadians. If you are a person who is detail-oriented, organized, adaptable, autonomous and service-oriented and thrive in a dynamic environment, we want to hear from you!

Open to

Open to the general public to establish a list of qualified candidates to fill future determinate or indeterminate positions at the same level with similar requirements.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to applyin the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

Experience for this role comes in many forms and successful candidates come from many different professional backgrounds. Please use your cover letter (maximum two pages) to share how your experience and background have positioned you to succeed in this role, and will allow you to grow into a more senior role.

• Successful completion of a bachelor’s degree from a recognized university or degree in progress and to be completed by the time an appointment to the position is made;
• Experience providing excellent client service and advice to the public and/or high-profile stakeholders;
• Experience planning projects including establishing timelines, budgeting and coordinating logistics;
• Knowledge of information management, general administrative methods, techniques and practices to coordinate activities and provide logistical support;
• Knowledge of the function and use of various software and computer systems, in particular the Microsoft Office Suite;
• Ability using various web-conferencing platforms such as Zoom and MS Teams;
• Superior written and oral communication skills with the ability to research, prepare reports, present information and draft correspondence;
• Experience working in a parliamentary environment or closely with a parliamentary institution is considered a strong asset;
• Experience proposing a n d implementing workplace improvements is considered a strong asset.

Linguistic Requirements

French Oral Interaction: C

Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Teamwork and cooperation

Other

This job may offer you the opportunity to travel. There are periodic rotations between the different services within the Legislative Sector where Legislative Clerks work (Office of the Clerk of the Senate, Committees Directorate, Chamber Operations and Procedure Office (including Table Research), and the International and Interparliamentary Affairs Directorate).

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

Applicants must be legally eligible to work in Canada.

Please save a copy of the job poster as once the application deadline closes, the poster will no longer be available for reference.