Legal Assistant, Support

Goodmans LLP; Toronto; On-site; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Continuous professional development

Job summary

Goodmans LLP is seeking a full-time Legal Assistant to join our onsite Support team in Toronto. You will provide clerical, administrative and general office duties to meet the needs of the firm and our clients, with strong MS Office skills and attention to detail.

Responsibilities include document handling, calendar coordination, client communications, and maintaining practice databases, while ensuring client confidentiality.

Qualifications

• Must be enrolled or have completed a post-secondary education with a focus on legal administration or equivalent
• Strong knowledge of MS Office Suite, including Outlook, Word, and Excel
• Detail-oriented, organized, and capable of managing and prioritizing multiple tasks simultaneously
• Client-service mindset with the ability to anticipate and respond to needs proactively
• A team player who takes initiative and works well independently
• Excellent written and verbal communication skills

Responsibilities

• Provide administrative support to Legal Assistants to ensure required actions are completed in a timely and comprehensive manner
• Work with a variety of legal documents including agreements, letters, memos, presentations, organizational charts and practice specific documents
• Revise, proofread documents against originals and prepare blacklining as necessary
• Docket entry, prepare cheque requisitions and process amounts when appropriate
• Schedule appointments and prepare necessary materials
• Arrange for conference calls including contacting participants and providing call details
• Coordinate client meetings, book meeting room, and arrange for catering or audio-visual equipment
• Ensure client confidentiality
• Compose client correspondence and maintain practice specific databases
• Provide back-up assistance to Legal Assistants during absences as needed
• Other duties as assigned

Skills

Detail-oriented

Organized

Multitasking

Client-service mindset

Team player

Independent worker

Excellent communication

Education

Post-secondary education in legal administration

Tools

MS Office Suite

Outlook

Word

Excel

Job description

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!

We are looking for a full-time Legal Assistant to join our onsite Support team. As a key member of the Legal Assistant Support team, you will be responsible for providing clerical, administrative and general office duties to meet the needs of the firm and our clients.

Scope of Responsibilities:

• Provide administrative support to Legal Assistants to ensure required actions are completed in a timely and comprehensive manner
• Work with a variety of legal documents including agreements, letters, memos, presentations, organizational charts and practice specific documents
• Revise, proofread documents against originals and prepare blacklining as necessary
• Docket entry, prepare cheque requisitions and process amounts when appropriate
• Schedule appointments and prepare necessary materials
• Arrange for conference calls including contacting participants and providing call details
• Coordinate client meetings, book meeting room, and arrange for catering or audio-visual equipment
• Ensure client confidentiality
• Compose client correspondence and maintain practice specific databases
• Provide back-up assistance to Legal Assistants during absences as needed
• Other duties as assigned

Requirements:

• Must be enrolled or have completed a post-secondary education with a focus on legal administration or equivalent
• Strong knowledge of MS Office Suite, including Outlook, Word, and Excel
• Detail-oriented, organized, and capable of managing and prioritizing multiple tasks simultaneously
• Client-service mindset with the ability to anticipate and respond to needs proactively
• A team player who takes initiative and works well independently
• Excellent written and verbal communication skills

We Offer:

We’re proud to offer a workplace that’s both supportive and rewarding. When you join our team, you can look forward to:

• Competitive compensation that recognizes the value you bring to our team. For this role, the anticipated annual salary range is $48,000- $55,000, commensurate with skills, experience and qualifications;
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks; and
• Continuous learning and professional development opportunities to support with your growth and career goals.

This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [e-mail].

Goodmans LLP is a leading Canadian transaction law firm known for its exceptional legal expertise in business law, litigation, and innovative client solutions.

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