Legal Assistant - Real Estate-Corporate

City of Windsor; Windsor; On-site; CAD 68,000 - 83,000; Full time

Job summary

The City of Windsor is seeking a Legal Assistant – Real Estate/Corporate to provide essential administrative and legal support within the Real Estate Services Department. You will handle street and alley closing processes, review title issues, and register by-laws and instruments in Teraview.

Successful candidates will bring a post-secondary paralegal or legal admin diploma (or substantial equivalent) and real estate transaction experience, plus strong MS Office and Teraview skills.

Qualifications

• Post-secondary diploma in Paralegal or Office Administration - Legal (or equivalency) with 2+ years of legal transactional work experience.
• Or Ontario Secondary School Diploma with 6+ years of experience in a legal office performing hands-on transactional work.

Responsibilities

• Provide administrative and legal support to Real Estate Services for Street and Alley Closing Program.
• Review title searches and identify title issues.
• Prepare, process and register Street and Alley Closing by-laws.
• Prepare and register transfers, easements and other instruments in Teraview.
• Manage all aspects of Street and Alley transactions.
• Correspond with property owners, lawyers, and stakeholders regarding Street and Alley closure applications.
• Compile corporate records for application queries.
• Provide general clerical and administrative support for the department.
• Perform confidential typing of assignments and reports; handle telephone inquiries.
• Communicate with the public and staff with tact and courtesy.
• Demonstrate attention to detail, independent work ability, and strong follow-up and organization for excellent customer service.
• Perform Occupational Health & Safety duties per the Corporation’s program.

Skills

Attention to detail

Organizational skills

Customer service

Education

Paralegal or Office Administration - Legal diploma

Ontario Secondary School Diploma or equivalent

Tools

Teraview

Microsoft Word

Microsoft Excel

Outlook

Job description

Why Windsor?

Forward. Together. — Discover a career that connects purpose with possibility. At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefitsthat supports professional growth.Located in Southwestern Ontario on the banks of the Detroit River and Lake St. Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries. Windsor boasts world class entertainment,state-of-the-art facilities,iconic food, temperate climate, magnificent waterfront parks &gardens and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism. With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do. Come join a team that reflects the city it serves.

Job Title: Legal Assistant – Real Estate/Corporate

Job Posting Number: 2026-0365

Posting Type: Internal & External

Posting Period: Thursday, October 8, 2026 at 8:30 a.m. to Thursday, October 22, 2026 at 4:30 p.m.

Department: Legal

Union: Non-Union

Position Status: Regular Full-Time

Job Code: NU0518

Grade/Class: NU07

Number of Positions: 1

Rate of Pay: $67,907.90 - $82,542.65 annually

Hours of Work per Week: 35 hours

Shift Work Required: No

Duties and Responsibilities

• Providing administrative and legal assistance to the Real Estate Services Department related to the Street and Alley Closing Program;
• Reviewing title searches and identifying title issues;
• Preparing, processing and registering Street and Alley Closing by-laws;
• Preparing and registering transfers, easements and other instruments in Teraview;
• Managing all aspects of Street and Alley transactions;
• Corresponding with property owners, lawyers and other stakeholders relating to Street and Alley closure applications;
• Compiling corporate records for application queries;
• Administrative support duties and general office work pertaining to clerical and administrative needs of the department in general;
• Confidential typing of assignments and reports;
• Telephone inquiries;
• Communicating with the public and fellow staff in a tactful and courteous manner;
• Displaying adaptability, ability to work independently, attention to detail, superior follow-up and organizational skills and a focus on delivering excellent customer service;
• Performing Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program;
• Performing other related duties as required.

Qualifications

• Must have a post secondary school Community College diploma in Paralegal or Office Administration - Legal or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience gained in a legal office performing hands-on transactional work;
• OR Must have an Ontario Secondary School Graduation diploma or Ontario Ministry of Education equivalency and a minimum of six (6) years of experience gained in a legal office performing hands-on transactional work;
• Must have extensive working knowledge and be proficient in Microsoft suite of programs including Word, Excel and Outlook;
• Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with the work;
• Prior experience using Teraview on a regular basis in the past six months is required;
• Prior municipal experience an asset.

Physical Demands

• The physical demands analysis associated with this job indicates a light level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free and scent-safe office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.