Legal Assistant, Real Estate and Development Law

Njoyn; Vaughan; On-site; CAD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking city that values diversity and inclusivity! As a Legal Assistant in the Real Estate and Development Law team, you will play a crucial role in providing administrative support that ensures the smooth operation of legal processes. Your responsibilities will include managing files, preparing legal documents, and coordinating with legal counsel to meet deadlines. This permanent full-time position offers a collaborative environment where your organizational and communication skills will shine. If you are passionate about law and eager to contribute to a dynamic team, this opportunity is perfect for you!

Benefits

Work-life balance

Learning and growth opportunities

Collaborative team atmosphere

Qualifications

• 3+ years as a legal assistant, preferably in real estate law.
• Proficient in legal documentation and Microsoft applications.

Responsibilities

• Provide administrative support to the legal team.
• Manage files, emails, and document preparation efficiently.

Skills

Legal Assistant functions

Document preparation

Time management

Organizational skills

Interpersonal skills

Analytical skills

Research skills

Problem-solving abilities

Communication skills

Proficient in Microsoft Office

Education

Legal Assistant Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Legal Assistant, Real Estate and Development Law

JD#: M959

Job Number: J1224-0656

Job Title: Legal Assistant, Real Estate and Development Law

Department: Legal Services Department

Job Type: Permanent Full Time

Job Category: Legal

Number Of Positions: 1

Date Posted: December 19, 2024

Closing Date: January 20, 2025

Hours of work: 8:30-4:30

Schedule: Monday to Friday

Union: Non-union

The City of Vaughan is an equal-opportunity employer committed to fostering a dynamic workplace that is diverse, inclusive, and welcoming. We provide our employees with a thriving professional environment that emphasizes work-life balance, learning and growth opportunities, and a collaborative team atmosphere.

Position Overview

Responsible for providing administrative support to the real estate and development law legal team including file and email management, document preparation, invoice processing, scheduling, and ensuring files are managed and deadlines are met through coordination of work responsibilities with legal counsel and law clerks. Provides administrative assistance and reception duties to the legal department, as required.

Qualifications and Experience

1. Legal Assistant Diploma from a recognized post-secondary institution or suitable equivalent.
2. Minimum of 3 years’ experience as a legal assistant, with experience in a real estate and development planning law legal environment preferred.
3. Performs legal assistant functions and provides administrative support to legal counsel including but not limited to: drafting and preparation of legal documentation materials such as memoranda, correspondence, notices, completing corporate and other searches, managing deadlines and workflows, and performing other duties as required.
4. Excellent time management, organizational and interpersonal skills with attention to detail and a high level of accuracy.
5. Strong analytical, research and diligent problem-solving abilities.
6. Strong written and oral communication skills.
7. Ability to multi-task effectively while contending with conflicting demands and timelines.
8. Proficient keyboarding and computer skills, including advanced knowledge in Excel, Word, PowerPoint, and other Microsoft applications.
9. Possesses a valid Ontario ‘G’ Driver’s License in good standing, with access to a reliable vehicle for corporate use.
10. Ability to work outside normal business hours, as required.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.