Legal Assistant - Litigation Float

Clark Wilson LLP; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Health coverage for you and your – and

RRSP matching program

Parental leave top up to 100%

Health & Wellness Spending Account

Long service bonus

Weekly social events

Professional growth opportunities

Employee referral bonus

Generous vacation + 5 personal days

Diversity and inclusion culture

Job summary

Clark Wilson LLP seeks a Legal Assistant with strong litigation experience to join our float team. This is a full-time, permanent position ideal for individuals eager for growth and success.

We offer an inclusive work environment with a focus on professional development. The role requires litigation experience, exceptional organizational skills, and meticulous attention to detail.

Qualifications

• Graduate of an accredited legal assistant program or related experience.
• Minimum 1 year of litigation legal administrative assistant experience.
• Strong technical skills with Microsoft Word, Excel, Outlook, Adobe, BC Online.
• Excellent verbal and written communication.

Responsibilities

• Provide litigation administrative support to lawyers across practice groups.
• Coordinate court and tribunal filings and service of documents.
• Schedule court dates, hearings, examinations for discovery, mediations, arbitrations.
• Monitor deadlines and ensure timely filing of documents.
• Maintain electronic and physical files with document management and archiving.
• Manage lawyers' calendars, emails, and day-to-day practice administration.
• Assist with trial, hearing, mediation, and discovery preparation.

Skills

Litigation support

Time management

Attention to detail

Verbal & written communication

Client service

Education

Legal assistant diploma

Tools

Microsoft Word

Excel

Outlook

Adobe

BC Online

Job description

Who We Are

Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues, and with over 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence.

As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for our professional achievements, and we take pride in creating a workplace where people enjoy coming to work every day.

How You’ll Help Us Better Serve Our Clients

Clark Wilson LLP seeks a Legal Assistant with strong litigation experience to join our float team. This is a full-time, permanent position and is ideal for individuals eager for growth and success.

Be part of a firm that values an inclusive working atmosphere and prioritizes professional development. The candidate should have litigation experience, exceptional organizational skills and excellent attention to detail.

What You’ll Be Doing

• Provide litigation administrative support to lawyers across various practice groups, including coverage during absences, vacancies and periods of increased workload;
• Coordinate court and tribunal filings, including electronic filings, applications and service of documents, ensuring compliance with applicable court rules and procedures;
• Schedule court dates, hearings, examinations for discovery, mediations, arbitrations and other litigation-related appointments, including communicating with court registries and external parties;
• Monitor and track critical deadlines, including limitation periods, filing deadlines and court-imposed timelines, under lawyer direction;
• Maintain accurate and organized electronic and physical files, including document management, filing, archiving and bring-forward systems;
• Manage lawyers' calendars, emails, appointments and day-to-day practice administration, ensuring deadlines and priorities are appropriately managed;
• Assist with trial, hearing, mediation and discovery preparation, including organizing materials, preparing document briefs, assembling exhibits and coordinating logistics;
• Liaise professionally with lawyers, legal assistants, paralegals, clients, opposing counsel, court registries and other external parties regarding file progress and administrative matters;
• Assist with time entry, billing preparation, expense submissions and other practice-related administrative tasks, as required;
• Work collaboratively with the Legal Support Services team to ensure effective coverage, continuity of support and a smooth transition between assignments;
• Adapt to different lawyers' working styles, practice requirements and priorities while maintaining accuracy, confidentiality and consistent service standards;
• Proactively identify competing priorities, communicate workload concerns and seek clarification or assistance where necessary to ensure timely completion of work;
• Support the broader needs of the firm and Partnership, including providing coverage during absences, assisting with duties outside regular responsibilities, and responding to evolving operational priorities, as reasonably required.

We recognize that experience can come in different forms. If this opportunity interests you but you don’t meet every qualification, we still encourage you to apply.

How You’ll Be a Great Fit for This Role

• graduate of an accredited legal assistant program or relevant experience;
• a minimum of 1 year of experience as a litigation legal administrative assistant
• strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, BC Online
• excellent verbal and written communication skills;
• excellent organizational skills and attention to detail;
• the ability to prioritize a high volume of tasks and competing priorities;
• a client-centered approach with the commitment to providing outstanding service;
• the ability to follow instructions and adhere to strict deadlines;
• dedicated to providing service beyond expectation; and
• the ability to exercise sound judgment, discretion and confidentiality.

The Exciting Extras

In addition to a competitive salary from$55,000to$65,000, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:

Benefits:

Health coverage for you and your family, including overseas emergency medical care, prescriptions, vision care, dental care, paramedical services, life insurance and hospital accommodation.

Retirement Planning:

RRSP matching program.

Additional Pregnancy/Parental Leave Benefits:

Pregnancy and parental leave top off to 100% for a portion of the leave so that you can spend quality, worry-free time with your family.

Health and Wellness Spending Account:

Health and Wellness Spending account to pay for items that will help you with your unique needs: an exercise bike, swimming lessons, or your pets’ vet bills. It’s up to you.

Recognition:

Long service bonus to help celebrate your work anniversaries.

Social Events:

Socials every Friday, off-site social events, employee appreciation week, team building events and more.

Professional Growth Opportunities:

Resources available to invest in your personal growth and help you achieve your goals.

Employee Referral:

Generous monetary amount for any employee referral.

Community:

Opportunities to give back to your community through firm initiatives.

Paid Time Off:

Generous vacation and bonus days. We also offer five personal days to assist with whatever life throws at you and one bonus day off to celebrate your work anniversary.

Clark Wilson is an equal-opportunity employer and advocate. This is not a statement we take lightly; it is part of who we are. We don’t just celebrate diversity, we rely on it to cultivate our culture, provide new perspectives, and grow our collective wisdom.

If you’d like to discover a little more about Clark Wilson and what it’s like to work with us, visit our Careers page.

We thank all applicants for their submissions, however, only those selected for an interview will be contacted.