legal assistant - immigration

Canada Visa Express; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in legal services is looking for an entry-level Legal Assistant - Floater in Mississauga. The role involves coordinating information flow, supervising staff, and managing various administrative tasks in a fast-paced environment. Candidates should possess strong communication skills, attention to detail, and proficiency in Microsoft Office tools.

Benefits

Parking available

Qualifications

• 2 years to less than 3 years of experience in a relevant role.
• Proficient in MS Office suite and Quick Books.
• Ability to multitask and work under pressure.

Responsibilities

• Coordinate the flow of information and supervise staff.
• Maintain filing systems and prepare financial statements.
• Review and proofread legal documents.

Skills

Attention to detail

Excellent written communication

Client focus

Team player

Education

College/CEGEP

Tools

MS Word

MS Excel

Quick Books

MS Office

MS Access

Adobe Acrobat Reader

Job description

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Overview

Languages

English

Education

• College/CEGEP
  
  

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Supervise staff
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Arrange travel, related itineraries and make reservations
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks
  
  

Supervision

• 3-4 people
  
  

Experience and specialization

Computer and technology knowledge

• MS Word
• MS Office
• Quick Books
• Electronic mail
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader
  
  

Area of work experience

• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Financial statements
• Invoices
• Reports and records
• Management
  
  

Additional information

Security and safety

• Criminal record check
  
  

Transportation/travel information

• Own transportation
• Public transportation is available
  
  

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
  
  

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask
  
  

Benefits

Other benefits

• Parking available

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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Legal Assistant - Floater (Various Practice Areas)

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