Legal Assistant II

City of Winnipeg; Winnipeg; Hybrid; CAD 103,000 - 111,000; Full time

Job summary

The City of Winnipeg is seeking a Legal Assistant 2 to provide legal administrative support to assigned solicitor(s) under the Legal Administrative Services Manager. The role involves drafting and assembling legal documents, routine communications, and handling large volumes of files.

Reporting to the manager, you will work with a solicitor and a Legal Assistant 3 to ensure duties are performed accurately within a hybrid work arrangement at the designated location.

Qualifications

• Legal Assistant Certificate or equivalent combination of education and experience.
• Significant related experience in a legal setting (real estate, land development, and municipal law).
• Ability to work with independence, great attention to detail and sound judgement.
• Knowledge of policies, procedures, legal terminology, and processes.
• Ability to maintain accurate records/files per policies.
• Strong organizational and time management skills to manage concurrent tasks and meet deadlines.
• Excellent interpersonal skills to work with officials, solicitors, department heads, and staff.
• Strong verbal and written communication to convey information to multiple levels.
• Ability to handle confidential and sensitive matters with tact and integrity.
• Foreign credentials require official Canadian assessment.

Responsibilities

• Provide legal clerical and administrative support to assigned solicitor(s).
• Handle communications with internal and external stakeholders.
• Manage file intake and file management.
• Assist with scheduling appointments and meetings as required.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Time management

Attention to detail

Education

Legal Assistant Certificate

Job description

Recruitment Details

• Legal Assistant 2
• Department: Legal Services
• Designated Work Location: 3rd floor, 185 King St.; Hybrid with designated work location
• Position Type: Temporary, Full-time, until September 1, 2027
• Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday
• Salary: $2,267.76 - $2,446.06 bi-weekly, as per the Legal Assistant 2 Classification within the C.U.P.E Collective Agreement.
• Employee Group: CUPE
• Posting No.: 127267
• Closing Date: August 25, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remote are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self- declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, consideration will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Reporting to the Legal Administrative Services Manager, under direction of a solicitor and assistance of a Legal Assistant 3, the Legal Assistant 2 provides legal administrative support to assigned solicitor(s) on routine and diverse assignments and correspondence, and on complex files with assistance/direction. This includes drafting and assembling a variety of legal documents, routine communication with internal and external stakeholders, file intake and management, and assist with scheduling appointments / meetings if required. The position is required to handle a large volume of files.

As The Legal Assistant 2 You Will

• Provide legal clerical and administrative support to assigned solicitor(s)
• Communications
• File Intake and Management
• Other Responsibilities as Directed

Your Education And Qualifications Include

• Legal Assistant Certificate from a recognized institution. May consider equivalent combination of education and experience.
• Significant related experience working in a legal setting in real estate, land development and/or municipal law.
• Ability to work under a moderate degree of independence with great attention to detail and with sound judgement and decision making.
• Thorough knowledge of required policies and procedures, and legal terminology and processes.
• Ability to create and maintain accurate records and files in accordance with established policies and procedures.
• Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments with meeting strict, legislated deadlines.
• Interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, outside solicitors/lawyers, department heads, City staff.
• Strong verbal and written communication skills with the ability to effectively communicate information through various methods to multiple levels of the organization, stakeholders and the public.
• Ability to handle confidential and politically sensitive matters with tact, diplomacy and integrity.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.

Position Reports To: Legal Administrative Services Manager

• If and when this temporary position becomes permanent, the successful applicant to this bulletin will automatically receive this position and a further bulletin will not be necessary.

Only candidates selected for interviews will be contacted.