Legal Assistant, Document Support

Osler Tax Group; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Canada is seeking a Legal Assistant for its Document Support Centre. The ideal candidate will thrive in a fast-paced environment and must have strong technical skills, attention to detail, and excellent organizational capabilities. Responsibilities include document formatting, client service support, and ensuring high-quality work. This role offers a hybrid working arrangement, allowing for flexibility while primarily working in the office.

Qualifications

• Minimum 3 years in Document Support or Legal Assistant role.
• Completion of Community College diploma required.
• Exceptional technical and organizational skills essential.

Responsibilities

• Create, revise, and format documents to firm standards.
• Answer Document Support line and monitor inboxes.
• Proofread work to ensure accuracy before returning assignments.

Skills

Client service

Attention to detail

Technical skills

Organizational skills

Data entry

Written communication

Verbal communication

Education

Community College diploma in office, Legal or Business Administration

Tools

MS Word

MS Excel

PowerPoint

iManage

Outlook

Adobe

Litera

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We currently have an opening for a Legal Assistant to work in our Document Support Centre ("Pod") Monday - Friday 9 : 00 am to 5 : 00 pm. We are looking for an individual that has the ability to produce high volumes of quality work effectively in a fast-paced environment and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.

Major Responsibilities and Duties

• Creating, revising and formatting documents to Firm standards
• Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
• Running various blacklines / comparisons of documents
• Advanced skills troubleshooting problem documents
• Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
• Ensure work product is high quality and technical skills are kept to date. Adopt practices, take accountability to eliminate errors and "rework" and expand technical expertise by participating in training relevant to your role
• Proofread work and ensure all corrections are made prior to returning the assignment

Position Requirement

Education and Experience

The position requires the completion of a Community College diploma in office, Legal or Business Administration plus a minimum of three years of experience in a Document Support or Legal Assistant role. An equivalent combination of education, training and experience may be considered.

Knowledge and Skills

• Client service and team oriented
• Ability to take initiative and work independently
• Good judgment and discretion
• Ability to manage time effectively to work in a fast-paced environment
• Strong attention to detail
• Superior organizational skills
• Excellent data entry capability; accurate and thorough
• Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
• Excellent written and verbal communication skills

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.