Legal Assistant, Document Support

Osler, Hoskin & Harcourt LLP; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Canada, Osler, Hoskin & Harcourt LLP, is seeking a Legal Assistant for their Document Support Centre in Toronto. The ideal candidate will excel in a fast-paced environment, demonstrating exceptional technical skills and the ability to produce high-quality work efficiently.

Benefits

Flexible remote work options

Diversity and inclusion initiatives

Qualifications

• Minimum of three years experience in a Document Support or Legal Assistant role.
• Exceptional technical skills in MS Office suite.
• Thorough understanding of document formatting and proofreading.

Responsibilities

• Creating, revising and formatting documents to Firm standards.
• Converting PDF to Word or Excel documents and formatting the conversion.
• Ensuring high quality work and technical skills are kept up to date.

Skills

Client service orientation

Attention to detail

Time management

Technical proficiency

Organizational skills

Written and verbal communication

Education

Community College diploma in office, Legal or Business Administration

Tools

MS Office

iManage

Adobe

Litera

Job description

Join to apply for the Legal Assistant, Document Support role at Osler, Hoskin & Harcourt LLP

Join to apply for the Legal Assistant, Document Support role at Osler, Hoskin & Harcourt LLP

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

We currently have an opening for a Legal Assistant to work in our Document Support Centre ("Pod") Monday - Friday 9:00 am to 5:00 pm. We are looking for an individual that has the ability to produce high volumes of quality work effectively in a fast-paced environment and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.

Major Responsibilities And Duties

• Creating, revising and formatting documents to Firm standards
• Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
• Running various blacklines/comparisons of documents
• Advanced skills troubleshooting problem documents
• Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
• Ensure work product is high quality and technical skills are kept to date. Adopt practices, take accountability to eliminate errors and "rework" and expand technical expertise by participating in training relevant to your role
• Proofread work and ensure all corrections are made prior to returning the assignment
  
  

Position Requirement

Education and Experience

The position requires the completion of a Community College diploma in office, Legal or Business Administration plus a minimum of three years of experience in a Document Support or Legal Assistant role. An equivalent combination of education, training and experience may be considered.

Knowledge And Skills

• Client service and team oriented
• Ability to take initiative and work independently
• Good judgment and discretion
• Ability to manage time effectively to work in a fast-paced environment
• Strong attention to detail
• Superior organizational skills
• Excellent data entry capability; accurate and thorough
• Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
• Excellent written and verbal communication skills
  
  

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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